Instruct
RFP No: LBR/MON/OPS/MAR/2026/0372
Issued on:23rd March 2026
Closing Date & Time:3rd April 2026, 17:00 hrs.
LETTER OF INVITATION
To: Eligible Consulting Firms / Individual Consultants
RFP Ref: LBR/MON/OPS/MAR/2026/0372
Date Issued: 23rd March 2026
Validity of Proposal: 90 Days from the Closing Date
Closing Date and Time (Liberia Time): 3rd April 2026, 17:00 hrs.

Background
BRAC Liberia intends to regularize and formally close outstanding statutory obligations related to BRAC Enterprise Liberia Limited (BELL), a subsidiary entity that has ceased operations.
The entity has unresolved regulatory requirements with the Liberia Business Registry (LBR) and the Liberia Revenue Authority (LRA) arising from incomplete business registration and outstanding tax compliance matters. These include incomplete business registration processes, unresolved beneficial ownership requirements, and outstanding tax reconciliation and compliance issues.
To address these matters, BRAC Liberia seeks to engage a qualified consultant or consulting firm with expertise in regulatory compliance and tax advisory services.
Services Required
The objective of this consultancy is to support BRAC Liberia in achieving full regulatory compliance and closure of BELL’s statutory obligations by:
•Completing the business registration process with the Liberia Business Registry (LBR)
•Reconciling and resolving outstanding tax compliance matters with the Liberia Revenue Authority (LRA), including obtaining a Tax Clearance Certificate
•Facilitating formal closure of the entity’s tax account
•Advising on outstanding receivables and compliance implications where applicable
The consultant will be required to provide technical and advisory services including regulatory review, stakeholder engagement, documentation preparation, reconciliation of tax records, and facilitation of regulatory approvals and certifications.
More details on the scope of services are provided in Annex 1: Terms of Reference (TOR).
You are invited to submit a Proposal to provide the above consulting services. The Services are being procured by BRAC Liberia (the Purchaser). The completed Proposal must be signed by your authorised representative and shall remain valid for the period indicated above from the closing date of the RFP.
The assignment will be awarded as a Deliverable-Based Consulting Contract, where payments shall be made upon successful completion and acceptance of agreed deliverables as outlined in the Terms of Reference.
The payment structure will be linked to key milestones, including inception, regulatory compliance progress, and final closure outputs.
This Request for Proposal (RFP) is issued under an open competitive process and is publicly available to all eligible and qualified consultants. This invitation is not transferable.
RFP Documents
This RFP includes the following documents, which shall be read together:
1.This Letter of Invitation
2.Instructions to Consultants
3.Proposal Data Sheet (PDS)
4.Annex 1: Terms of Reference (TOR)
5.Annex 2: General Conditions of Contract (GCC)
6.Annex 3: Special Conditions of Contract (SCC)
7.Annex 4: Proposal Submission Forms
Confirmation of Receipt
Please confirm receipt of this Letter of Invitation in writing at the following address:
bidsubmission.liberia@brac.net
Indicating:
(a) That you have received the RFP; and
(b) Whether you intend to submit a proposal.

Yours sincerely,

Sumo Jallah
Head of Operations
BRAC Liberia

Table of Contents
Standard Request for Proposal Document
Section 1: Instruction to Consultants (ITC)8
1.1 PREPARATION OF PROPOSAL8
1.2 CORRUPT OR FRAUDULENT PRACTICES9
1.3 ORIGIN OF CONSULTANT SERVICES AND GOODS AND SERVICES10
1.4 ANTI-TERRORISM10
1.5 QUALIFICATIONS OF THE CONSULTANT10
1.6 PROPOSAL SUBMISSION AND OPENING10
1.7 EXAMINATION AND EVALUATION OF PROPOSALS11
1.8 NEGOTIATIONS12
1.9 ACCEPTANCE OR REJECTION OF ANY OR ALL PROPOSALS13
1.10 APPROVAL AND NOTIFICATION OF CONTRACT AWARD13
1.11 NOTIFICATION AND DEBRIEFING OF UNSUCCESSFUL CONSULTANTS13
1.12 COMPLAINT HANDLING14
Section 2: Proposal Data Sheet (PDS)16
Section 3: Terms of Reference (TOR)21
Section 4: Technical Submission Form22
Section 4: Consultant’s Organisation24
Section 4: Consultant’s Experience25
Section 4: Consultant’s Description of Approach, Methodology and Work Plan27
Section 4: Curriculum Vitae (CV) for the Proposed Team Leader, Key Experts and Other Staff28
Section 4: Team Composition and Task Assignment31
Section 4: Staffing Schedule32
Expert input (in the form of a bar chart) 132
Total input32
Section 4: Work Schedule33
Section 4: Financial Submission Form34
Section 4: Breakdown of Costs35
Section 5: General Conditions of Contract38
5.1 GENERAL PROVISIONS38
5.2 RELATIONSHIP BETWEEN THE PARTIES39
5.3 AUTHORITY OF MEMBER IN CHARGE39
5.4 NOTICES40
5.5 OBLIGATIONS OF THE PURCHASER40
5.5.1 General Obligations40
5.5.2 Payments40
5.5.3 Information40
5.5.4 Assistance and Exemptions40
5.5.5 Services, Facilities and Property of Purchaser40
5.6 OBLIGATIONS OF THE CONSULTANT40
5.6.1 Standard of Performance40
5.6.2 Assignment and Sub-letting41
5.6.3 Intellectual Property and Copyright41
5.6.4 Conflict of Interests41
5.6.5 Consultant Not to Benefit from Commissions Discounts, etc.41
5.6.6 Consultant and Affiliates Not to Engage in Certain Activities41
5.6.7 Prohibition of Conflicting Activities41
5.6.8 Confidentiality42
5.6.9 Consultant’s Actions Requiring Agency’s Prior Approval42
5.6.10 Reporting Obligations42
5.7 CONSULTANT’S PERSONNEL AND SUB-CONSULTANTS42
5.7.1 General42
5.7.2 Removal and/or Replacement of Personnel42
5.8 PERFORMANCE OF THE SERVICES43
5.8.1 Location43
5.8.2 Effectiveness of Contract43
5.8.3 Commencement of Contract43
5.8.4 Completion of Contract43
5.9 INDEMNIFICATION AND INSURANCE REQUIREMENTS43
5.9.1 Professional Indemnity Insurance43
5.9.2 Public Liability Insurance43
5.9.3 Insurance Documentation43
5.10 VARIATION ORDERS44
5.11 TERMS OF PAYMENT44
5.11.1 Payment on Termination44
5.11.2 Taxes44
5.12 TERMINATION AND SUSPENSION44
5.12.1 Termination for Default44
5.12.2 Termination for Insolvency45
5.12.3 Termination for Convenience45
5.12.4 Termination by the Consultant45
5.12.5 Suspension of Payments46
5.12.6 Suspension of Funding46
5.12.7 Suspension of the Services46
5.13 DISPUTES AND ARBITRATION46
5.13.1 Amicable Settlement46
5.13.2 Dispute Resolution46
5.13.3 Arbitration46
5.14 FORCE MAJEURE47
5.14.1 No Breach of Contract47
5.14.2 Extension of Time47
5.14.3 Payments47
Section 6: Special Conditions of Contract48
Section 7: Forms Completing the Contract51
Section 7: Contract Agreement51
Section 7: Terms of Reference53
Section 7: Sample Costing Breakdown55
Section 7: Sample TimeSheet56
Section 8: Advance Payment Security56

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 1: Instruction to Consultants (ITC)
1.1PREPARATION OF PROPOSAL
1.1.1Consultants are invited to submit separate Technical and Financial Proposals. The currency of the Proposal shall be US$ or any other freely convertible currency. The Proposal will be the basis for contract negotiations and ultimately for a signed Contract with the selected Consultant. The Consultant shall inform itself fully of all circumstances and conditions relating to submitting a Proposal, including site visits if appropriate, and shall satisfy itself as to the correctness and sufficiency of the RFP documentation. By submitting a Proposal, the Consultant understands that all provisions and conditions in this RFP (as potentially amended pursuant to Art. 1.1.12 below) shall fully and automatically apply to his Proposal.
1.1.2If a pre-proposal meeting will take place this will be stated in the Proposal Data Sheet (PDS).
1.1.3The estimated budget or level of effort for the Services is given in the PDS. The PDS will also state if the Purchaser envisages the need for continuity for downstream work and whether training is an essential part of the assignment. The assignment shall be awarded as a deliverable-based consulting contract with a fixed total price, and payments shall be linked to the successful completion and acceptance of agreed deliverables as stated in the TOR and SCC.
1.1.4The Purchaser will state in the PDS if the Consultant is subject to payment of any local taxes. Any such amounts shall not be included in the Financial Proposal as they will not be evaluated, but they will be discussed at contract negotiations, and applicable amounts will be included in the Contract.
1.1.5The Consultant shall prepare its Proposal using the Proposal Response Forms (PRF) in Section 4, as detailed in the PDS. In case of an association or joint-venture, each member shall complete the PRF as detailed in the PDS. The completed and signed PRF, together with the required supporting documentation, will form the Proposal and shall be the basis on which the Proposal will be evaluated.
1.1.6A Consultant responding to the RFP may not associate with any other Consultant that is responding to the RFP. In case Consultants are responding as an association, partnership or joint venture, the partners shall indicate who will act as the leader of the joint venture. In all cases all partners shall be jointly and severally liable. The composition or the constitution of the association or joint venture shall not be altered without the prior consent of the Purchaser. Association or joint venture arrangements shall be detailed in the Proposal.
1.1.7If the Consultant proposes to subcontract any component of the Services then the Consultant shall provide details of the proposed subcontractors indicating the proposed part of the services that would be subcontracted and the relevant experience of that subcontractor, including a statement that the proposed subcontractor(s) is/are eligible under the conditions of the RFP.
1.1.8Consultants may only submit one proposal. A Consultant who submits more than one Proposal or participates as a member of an association or a joint venture in more than one Proposal will cause all the Proposals with that Consultant’s participation to be disqualified.
1.1.9Alternative Proposal(s) shall only be permitted, if so stated in the PDS.
1.1.10The Proposal shall remain valid for the number of days stated in the PDS. In exceptional circumstances, the Purchaser may request that Consultants extend the Proposal validity period. The request and the Consultant’s response shall be made in writing. The Consultant may refuse the request, but its Proposal will no longer be considered. The Consultant agreeing to the request will not be required or permitted to otherwise modify its Proposal for the period of the extension.
1.1.11Consultants may request a clarification of any of the RFP documents up to the number of days indicated in the PDS before the proposal submission date. Any request for clarification must be sent in writing to the Purchaser’s address indicated in the PDS. The Purchaser will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Consultants.
1.1.12At any time before the submission of Proposals, the Purchaser may amend the RFP by issuing an addendum in writing. The addendum shall be sent to all Consultants and shall be binding on them. Consultants shall acknowledge receipt of all amendments. To give Consultants reasonable time in which to take an amendment into account in their Proposals the Purchaser may, if the amendment is substantial, extend the deadline for the submission of Proposals.
1.1.13The Consultant shall prepare the proposal in the English language and submit one original and the number of copies specified in the PDS to the submission address provided on the cover page of the RFP. The proposal shall be clearly marked “Original” or “Copy” as appropriate.
1.1.14An authorised representative of the Consultants shall sign where so indicated in the PRS the original Technical and Financial Proposals. The authorisation shall be in the form of a written power of attorney accompanying the Proposal or in any other form demonstrating that the representative has been duly authorised to sign.
1.2CORRUPT OR FRAUDULENT PRACTICES
1.2.1The Purchaser requires that Consultants and their agents (whether declared or not), personnel, sub-contractors, sub-consultants, service providers and suppliers observe the highest standard of ethics during the selection and execution of contracts.
1.2.2Should any corrupt, fraudulent, collusive, coercive or obstructive practices of any kind come to the knowledge of the Purchaser, it shall, in the first place, allow the Consultant to provide an explanation and shall take actions when a satisfactory explanation is not received.
1.2.3In pursuance of this requirement, the Purchaser will reject a Proposal if it determines that the Consultant recommended for award has, directly or through an agent or other third party, engaged in corrupt, fraudulent, collusive, coercive or obstructive practices in competing for the contract in question.
1.2.4For the purposes of this provision, the terms set forth below shall apply:
(i)“corrupt practice” means the offering, giving, receiving, or soliciting of anything of value (whether tangible or intangible) to influence the action of a person involved in making decisions;
(ii)“fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Purchaser and includes dishonestly obtaining any such benefit by way of deception, forgery or other means;
(iii)“collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
(iv)“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
(v)“obstructive practice” is deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede an investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or acts intended to materially impede the exercise of the Purchaser’s rights.
1.3ORIGIN OF CONSULTANT SERVICES AND GOODS AND SERVICES
1.3.1Consultant Services, including all parties constituting the Consultant, shall not have the nationality of any country, and Goods and Services may not be supplied from those countries, prohibited by the legislation of country or by any international Agreement of which Country is a signatory, or by an Act of Compliance with a Decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. The countries covered by this prohibition, and any conditions applicable, at the time of issuing this RFP are as listed in the PDS.
1.4ANTI-TERRORISM
1.4.1The Purchaser requires that Consultants and their agents (whether declared or not), personnel, sub-contractors, sub-consultants, service providers and suppliers comply with all applicable Anti-Terrorism Laws (as hereinafter defined) and do not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions set forth in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering, including: Anti-Terrorism Act of Respected Country (as may from time to time be amended, renewed, extended, or replaced) and any international conventions related to terrorism and counter-terrorism.
1.5QUALIFICATIONS OF THE CONSULTANT
1.5.1To qualify for an award of Contract, the Consultant shall demonstrate that he possesses the necessary professional and technical qualifications or competence, financial resources, equipment and other physical facilities, managerial capability, experience in the required field of operation and personnel to perform the Contract, as indicated in the PDS.
1.5.2The Purchaser shall disqualify the Consultant if it finds that the information submitted in a Proposal concerning its qualifications is false, misleading or incomplete.
1.6PROPOSAL SUBMISSION AND OPENING
1.6.1Proposals may be submitted in either hard copy and/or electronically as specified in the PDS. For hard copy submissions, the original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the original Financial Proposal shall be placed in a separate sealed envelope clearly marked “FINANCIAL PROPOSAL” followed by the RFP number and the name of the assignment, and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.” The envelopes containing the Technical and Financial Proposals shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address, reference number, RFP number, and name of Tenderer and be clearly marked “DO NOT OPEN BEFORE [as stated in the PDS]”. Failure to comply fully with this Clause will constitute grounds for declaring the Proposal non-responsive and rejecting it.
1.6.2For hard copy submissions, the Proposal may only be delivered by hand, mail or by courier service to the Purchaser at the address and by the time and date stated on the cover page of the RFP. For electronic submissions the Proposal shall be submitted as set out in the PDS.
1.6.3A Proposal received after the deadline for submission will remain unopened and may be collected by the Consultant if it so wishes. If not collected within 3 months after the proposal closing date it may be disposed of.
1.6.4The Purchaser shall open the Technical Proposals as soon as reasonably practicable after the deadline for their submission. The Proposal opening may either be Public, with Consultants allowed to attend, or not Public, without Consultants invited to attend, as detailed in the PDS. The envelopes with the Financial Proposals shall remain sealed and securely stored.
1.6.5A Consultant may withdraw its Proposal by submitting a notice of withdrawal before the deadline for submission of Proposals. The notice must be submitted identifying the RFP Number and clearly marked “Withdrawal of Proposal”. The withdrawal will be recorded at the Proposal Opening, but the withdrawn Proposal will not be opened or further considered.
1.6.6The Consultant may amend its Proposal by submitting a notice of amendment before the deadline for submission of Proposals. The notice, and amended Proposal, must be submitted identifying the RFP Number and clearly marked “Amendment of Proposal” The amended Proposal will be opened and recorded at the Proposal Opening and considered in the subsequent evaluation of Proposals.
1.6.7The Purchaser will not be responsible for, or pay for, any expense or loss, which may be incurred by a Consultant in the preparation of its Proposal.
1.7EXAMINATION AND EVALUATION OF PROPOSALS
1.7.1Proposals properly received shall be evaluated in line with the evaluation criteria and selection method stated in the PDS by a Proposal Evaluation Committee (PEC) appointed by the Purchaser. The Purchaser’s determination of a proposal’s responsiveness shall be based upon the contents of the proposal itself, and any supporting documents, as required.
1.7.2To assist in the examination and evaluation of the Proposals, the Purchaser may ask the Consultant for clarification of its Proposal. The Consultant may also be called upon to supply information additional to that provided in its Proposal to demonstrate to the satisfaction of the Purchaser that the Consultant has the capacity to perform the Services specified. The Consultant shall within the time specified comply with any such requests. Should the Consultant fail to submit any or all of the information required, in the time stipulated, its Proposal may be treated as non-compliant and rejected.
1.7.3Any attempt by a Consultant to influence the Purchaser’s evaluation of any Proposal or the Purchaser’s award decisions will result in the rejection of its Proposal.
1.7.4The Purchaser shall evaluate the Technical Proposal on the basis of its responsiveness to the Terms of Reference given in Section 3. Using the technical evaluation criteria set out in the PDS the Proposal shall be evaluated, including an analysis of weaknesses and strengths, and the technical score of the Proposal shall be determined by the addition of the scores awarded for all evaluation criteria.
1.7.5The Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP, and particularly the Terms of Reference, or if it fails to achieve the minimum technical score indicated in the PDS.
1.7.6Financial Proposals of technically responsive Proposals who achieved the minimum technical score may either be opened publicly in the presence of the Consultants’ representatives who choose to attend, or not in public with no Consultant’s present as indicated in the PDS. Where the opening is to be public, the applicable Consultants will be informed in time to be able to make arrangements for participation in the financial opening. The name of the Consultants, their technical scores and their total price shall be read aloud and recorded. Minutes of the Financial Opening will be documented. Costs incurred by the Consultants’ participation to the financial opening shall be borne fully by the Consultants.
1.7.7For the purpose of the financial evaluation, prices quoted by Consultants will be converted into a single currency at the rate stated in the PDS. Financial proposals shall be evaluated on the basis of the total fixed price for delivery of all required outputs. When correcting computational errors, in case of discrepancy between a partial amount and the total amount, or between words and figures, the partial amount and words will prevail, unless in the opinion of the Purchaser there is an obvious misplacement of the decimal point in the partial amount, in which case the total amount as quoted shall govern and the partial amount shall be corrected. The formula for determining the financial scores shall be as stated in the PDS.
1.7.8The weights of the technical evaluation result and financial evaluation result for each proposal shall be as stated in the PDS.
1.7.8The Consultant whose Proposal has achieved the highest combined score shall be recommended for award of Contract subject to any negotiations that may be required.
1.8NEGOTIATIONS
1.8.1Negotiations, if required, are likely to be held by the date and at the address indicated in the PDS.
1.8.2Negotiations may include a discussion of the Technical Proposal, the proposed technical approach and methodology, work plan, organisation, staffing, and any suggestions made by the Consultant to improve the Terms of Reference. The Purchaser will record any agreed changes in the minutes which will be signed by both Parties and which will form part of the Contract.
1.8.3The financial negotiations will reflect the agreed technical modifications in the cost of the services. Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for staff nor other proposed unit rates.
1.8.4Before contract negotiations, the Purchaser will require assurances that the Professional staff will be actually available. The Purchaser will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or for reasons such as death, medical incapacity or other reason acceptable to the Purchaser. If this is not the case and if it is established that Professional staff were offered in the proposal without confirming their availability, the Consultant may be disqualified. Any such proposed substitute shall have equivalent or better qualifications and experience than the original candidate and be submitted by the Consultant within the period of time specified.
1.8.5The Purchaser reserves the right to request from the Consultant, at any time before contract signature, documentation supporting the data/information based on which its Expression of Interest was shortlisted at the EOI stage (if applicable), and/or additional documentation supporting the data/information provided in its proposal. If the Consultant fails to provide such documentation, or the documentation is not satisfactory for the Purchaser, or if the documentation provided proves that the data/information provided at EOI stage or in its proposal was inaccurate or incorrect, the Purchaser will not enter into negotiations with that Consultant or, if negotiations have been initiated or concluded, shall not sign a contract under any circumstance. In these cases, Art. 1.8.7 below shall apply accordingly.
1.8.6At the end of these negotiations, after all material business, financial, technical and legal issues have been resolved, the Purchaser will incorporate the results of any negotiations into a draft Contract, which shall be initialled by both parties.
1.8.7If negotiations fail, the Purchaser will invite the Consultant whose Proposal is ranked second to negotiate a Contract.
1.9ACCEPTANCE OR REJECTION OF ANY OR ALL PROPOSALS
1.9.1The Purchaser reserves the right to accept or reject any Tender, and to cancel the Tender process and reject all Tenders, at any time prior to the award of Contract, without thereby incurring any liability to the affected Tenderer(s).
1.10APPROVAL AND NOTIFICATION OF CONTRACT AWARD
1.10.1The Consultant whose Proposal has been selected will be notified by the Purchaser, prior to the expiration of the Proposal validity period. On completion of any negotiations and provision by the Consultant of any other documentation that may be required by the Purchaser, the Purchaser shall issue to the Consultant the Contract. The Consultant shall return a signed copy of the Contract within 7 days of the issue. The Purchaser will publish the award of contract on its website and promptly notify all other Consultants who have submitted proposals.
1.11NOTIFICATION AND DEBRIEFING OF UNSUCCESSFUL CONSULTANTS
1.11.1Following signature of the Contract the Purchaser shall promptly in writing notify all the other Consultants that their Proposals have been unsuccessful and communicate to them the name of the successfully selected Consultant.
1.11.2Within five days of receipt of a written request by any unsuccessful Consultant the Purchaser shall communicate the reasons why its Proposal was not successful. Information concerning the Award of Contract shall be posted on the Purchaser’s website.
1.12COMPLAINT HANDLING
1.12.1If the Consultant has been rejected at any stage of the evaluation and negotiation but is not satisfied with the explanation or information obtained in a debriefing provided pursuant to 1.11 above he may submit a complaint. The process to handle and resolve a Consultant’s complaint is described in 1.12.2 below:
1.12.2A complaint will be dealt with as follows:
(a)The choice of procurement methods for consulting services and a decision by the Purchaser to reject all tenders shall not be the basis for a complaint/appeal.
(b)A Consultant shall submit his/her complaint/appeal for consideration through three stages in consecutive order, e.g. Head of Finance, Head of Internal Audit and Country CEO or Country Director (CD) or Country Representative (CR) of BRAC International.
(c)A Consultant shall submit its complaint, in writing within ten (10) working days of when he/she became aware of the circumstances giving rise to the complaint. This should be supported by material evidence.
(d)A Consultant shall submit his/her complaint in the first instance, to the Head of Finance, BRAC International; address as stated in the PDS. The Head of Finance shall consider the complaint and decide whether to reject the complaint or to implement any corrective action. He She shall issue a written decision to the Consultant within 15 working days of receipt of the complaint stating either the reasons for the rejection of the complaint or advising on the corrective action that has been taken, copying the decision to the Country CEO or Country Director (CD) or Country Representative (CR), BRAC International.
(e)When a complaint is being considered at any level, the tender examination, evaluation and approval process will continue, but Notification of Award Letter (NOAL) shall not be issued until final decision on complaint has been received or the supplier does not pursue the complaint at higher level.
(f)If the tenderer/supplier is not satisfied with the written decision or fails to receive the written decision from him within the specified time period stated at (d) above and wishes to pursue its complaints, he/she shall within 10 working days after the date of receipt of the written decision, address the same complaint in writing to the Head of Internal Audit, BRAC International; address as stated in the PDS.
(g)The Head of Internal Audit, BRAC International shall consider the subject matter of the complaint and decide whether to reject the complaint, or implement any corrective action. The complainant will be intimated about the decision within 15 working days.
(h)If the tenderer/supplier is not satisfied with the written decision of the Head of Internal Audit, BRAC International or fails to receive the written decision from him within the specified time period stated at (g) above and wishes to pursue his/her complaint, he/she shall within 15 working days from the date of receipt of the decision shall address the same complaint in writing to the Country CEO or Country Director (CD) or Country Representative (CR), BRAC International; address as stated in the PDS.
(i)The Country CEO or Country Director (CD) or Country Representative (CR), BRAC International shall consider the subject matter of the complaint and decide whether to reject the complaint or to implement any corrective action. Within 15 working days of receipt of the complaint the CEO/CD/CR shall issue a written decision to the supplier stating either the reason for the rejection of the complaint or advising on the corrective action that has been taken, copying the decision to the Head of Internal Audit, BRAC International,, Head of Finance, and Head of Procurement/In charge, BRAC International.
(j)The decision of the CEO/CD/CR shall be final and concerned purchaser/ officials shall act upon such decision immediately.

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 2: Proposal Data Sheet (PDS)

Instructions for completing the Proposal Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITC Clauses.
ITC ClauseAmendments of, and Supplements to, Clauses in the Instruction to Consultants
ITC 1.1.2Not applicable.
ITC 1.1.3The budget for the required consulting services is: [Insert if required for internal reference only or leave undisclosed].

The Purchaser does not envisage the need for continuity for downstream work.

The resulting Contract will be a deliverable-based consulting contract with a fixed total price. Payments shall be made against agreed milestones and accepted deliverables as defined in the TOR and SCC.
[The Purchaser envisages the need for continuity for downstream work]

Or

[The Purchaser does not envisage the need for continuity for downstream work]

[Delete as appropriate]
[The resulting Contract will be a Lump Sum Contract]

Or

[The resulting Contract will be a Time Based Contract]

[Delete as appropriate]
ITC 1.1.4In the case of a foreign Consultant, the foreign Consulting Firm and its foreign staff employed on this consultancy in Liberia shall comply with applicable Liberian tax laws. Local Consultants shall also follow the tax laws of Liberia. Any applicable taxes shall be treated in accordance with the RFP and contract conditions.
ITC 1.1.5All Forms as attached to Section 4, Proposal Response Forms, must be duly completed, where required signed, and returned with the Consultant’s proposal.

In addition, the following documents are required: copy of company registration certificate; valid tax compliance certificate; company profile; evidence of at least two similar assignments completed; and CVs of key personnel.
ITC 1.1.9Alternative proposals are not permitted.
ITC 1.1.10The proposal validity shall be: 90 days from the date of the proposal submission deadline.
ITC 1.1.11Clarifications can be requested in writing up to ten (10) days before the submission deadline.
For clarification purposes only, the Purchaser’s address is:
Attention: Procurement Department
Address: BRAC Country Office, 16th Street, Gardner Avenue, Sinkor Beachside
Facsimile number: +231 8806 41072
Electronic mail address: bidsubmission.liberia@brac.net

ITC 1.1.13The Consultant shall submit one (1) electronic copy of the Technical Proposal and one (1) electronic copy of the Financial Proposal in separate PDF files.
ITC 1.3.1Consulting Services (and related goods and services) from the following countries are not eligible:
Not applicable.
ITC 1.5.1The following documents are required: company registration certificate; valid tax compliance certificate; company profile; evidence of similar assignments completed; CVs of key personnel; and any professional certificates relevant to accounting, taxation, law, or regulatory compliance.
ITC 1.6.1Proposals shall be submitted electronically via bidsubmission.liberia@brac.net. Electronic Tender submissions shall be in PDF format with the Technical Proposal and Financial Proposal submitted as separate files.
The date and time by which Proposals must be received by the Purchaser is: [Insert closing date and time, Liberia Time].

ITC 1.6.4The Tender Opening will not be Public.
ITC 1.7.1The selection method is Quality and Cost Based Selection (QCBS).
ITC 1.7.1
ITC 1.7.4Criteria, sub-criteria and point system for the evaluation of the Technical Proposals are:
(i)Consultant’s (Firm) Experience
Relevant experience in regulatory compliance and tax advisory30
Sub-total30
(ii)Approach, Methodology and Work Plan
Understanding of the assignment and proposed methodology30
Work plan and implementation approach20
Sub-total50
(iii)Qualification of Experts, including their Experience in the Field of Assignment
Qualifications and experience of key personnel20
Sub-total20
Total100
The evaluation process will use the following scoring system:
(i)Very good (gives added value and shows high quality on the whole), 100%;
(ii)Good (adequate and well suited to the purpose), 90%;
(iii)Satisfactory (sufficient but lacks substantial advantages or has uneven quality), 70%;
(iv)Not entirely satisfactory (sufficient in some aspects but not as a whole), 40%;
(v)Poor (not addressed or not sufficient), 0%.
As an example: “understanding of and comments on the terms of reference”, with an achievable maximum of 10 points and a score of “good” would receive 10 x 90% = 9 points.
ITC 1.7.5The minimum Technical Score St required to pass is: 70 points.
ITC 1.7.6Public opening of proposals will not be held.
ITC 1.7.7The single currency for price conversions is: US$.
Proposals submitted in currencies other than US$ shall be converted by the Purchaser at their selling rates as published by the Central Bank of Liberia on the day of opening of proposals.
The formula for determining the financial scores is the following:
Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the price of the lowest evaluated proposal and F is the price of the proposal under evaluation.
ITC 1.7.8The weights given to the Technical and Financial Proposals are:
T = 0.70 for the technical proposal, and
F = 0.30 for the financial proposal.
ITC 1.8.1The negotiations are expected to be held on [Insert date] at BRAC Country Office, Divine Town, Old Road, Opposite Jubilee Church, Monrovia, Liberia, or virtually as advised by the Purchaser.
ITC 1.12.2 (d)The name and address of the office where complaints to the Procuring Entity are to be submitted is:
Head of Finance
BRAC Country Office
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia
ITC 1.12.2 (f)The name and address of the office where complaints to the Procuring Entity are to be submitted is:
Head of Internal Audit
BRAC Country Office
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia
ITC 1.12.2 (h)The name and address of the office where complaints to the Procuring Entity are to be submitted is:
Country Director
BRAC Country Office
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 3: Terms of Reference (TOR)
Refer to Annex 1: Terms of Reference (TOR), which forms an integral part of this RFP.

[In general the structure of Terms and Reference will include the following sections describing the assignment: (i) background; (b) objectives – general & special; (c) results; (d) risks and assumptions; (e) activities; (f) period of execution & geographical area to be covered; (g) personnel required (detailed requirement, following the evaluation grid in Section 2); (h) reporting requirements; (i) monitoring and evaluation; (j) any other relevant provisions depending on the type of contract and/or assignment ].

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Technical Submission Form
To:
BRAC Liberia Country Procurement Department

Date:
Ladies/Gentlemen:
We agree to be bound by the Instructions to Consultants, Proposal Data Sheet, General Conditions of Contract and Special Conditions of Contract and we hereby submit our Proposal to perform the services for Consulting Services for Business Registration Completion and Tax Clearance Acquisition in conformity with the Request for Proposals and in accordance with the Proposal Response Forms included in our Proposal.
We are submitting our Proposal in association with:

Our Proposal shall be valid for the period of time specified in the RFP, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
We have no conflict of interest, and our firm, its affiliates and subsidiaries have not been declared ineligible under the laws of Liberia or by BRAC International or in accordance with the RFP.
We confirm that we comply with all applicable Anti-Terrorism Laws (as hereinafter defined) and do not engage in or conspire to engage in any transaction that evades or avoids, or has the purpose of evading or avoiding, or attempts to violate, any of the prohibitions set forth in any Anti-Terrorism Law. “Anti-Terrorism Laws” shall mean any laws relating to terrorism or money laundering applicable in Liberia and any relevant international conventions related to terrorism and counter-terrorism.
If negotiations are held during the period of validity of the Proposal we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.
We understand that all provisions and conditions of the RFP (as amended via Addendum, if applicable) are fully applicable to our Proposal.
We further understand that you are not bound to accept any or all Proposals that you may receive.
Yours sincerely,
Authorised Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Firm’s Seal or Stamp:
STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Consultant’s Organisation
[Provide here a brief description of the background and organisation of your firm/entity and each associate for this assignment]
Name of Consultant’s Organisation[Consultant to enter]

Address of Consultant
Telephone
Fax[Consultant to enter]
Name(s) of Directors [Consultant to enter]

Registration Number in Home Country[Consultant to enter]
Business Certificates (if any)[Consultant to enter]
Annual Turnover for the last 3 YearsYearAmount
2023[Consultant to enter]
2024[Consultant to enter]
2025[Consultant to enter]

Signed[Consultant to enter]Dated[Consultant to enter]
Name and Designation[Consultant to enter]
Duly authorised to sign on behalf of [Consultant to enter its name]

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Consultant’s Experience
[Using the format below, the Consultant must provide information on each assignment for which your organisation, and each associate for this assignment, was legally contracted either individually, as a corporate entity or as one of the major organisations within an association, for carrying out consulting services similar to the ones requested under this assignment]
Assignment name:
Name of Client:
Address of Client:
Location & Country:
Approximate value of the contract:
Approximate value of the services provided by your organisation under the contract:
Duration of assignment (months):
Total No of staff-months of the assignment:
No of professional staff-months provided by your organisation:
Start date (month/year):
Completion date (month/year):
Name of senior staff of your organisation involved and functions performed (include key profiles such as Project Manager/Coordinator, Team Leader, Key Experts):
Name of associated Consultants, if any:
Narrative description of Project:

Description of actual services provided by your staff within the assignment:

We certify that all information and data in this form is accurate and correct. We further understand that supporting documentation proving data / information provided by us in this form may be required by the Purchaser at any stage before signature of contract, and our failure to provide such documentation, acceptable to the Purchaser, may result in the rejection of our proposal and in disqualification from any further procurement exercises carried out by the Purchaser.
Authorised Signature:[Consultant to enter]
Name & Title of Signatory:[Consultant to enter]
Company Name of Consultant[Consultant to enter]Consultant’s Seal or Stamp

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Consultant’s Description of Approach, Methodology and Work Plan
[Technical approach, methodology and work plan are key components of the Technical Proposal. You are required to present your Technical Proposal, inclusive of charts and diagrams, divided into the following four chapters]:
a)Understanding of and comments on the Terms of Reference
b)Technical Approach and Methodology
c)Work Plan, and
d)Organization and Staffing.
a)Understanding of and comments on the Terms of Reference. Enter a brief understanding of the Terms of Reference, and any relevant comments on the Terms of Reference.
b)Technical Approach and Methodology. In this chapter you should explain your understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance and explain the technical approach you would adopt to address them. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach. The assumptions and risks underlying the carrying out of the services should also be identified and discussed here, together with a strategy for minimising and managing risks.
c)Work Plan. In this chapter you should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by Purchaser), and delivery dates of the reports. The proposed work plan should be consistent with the Technical Approach and Methodology, showing understanding of the Terms of Reference and ability to translate them into a feasible working plan. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included here. The Work Plan should be consistent with the Work Schedule – refer to Proposal Response Form CPD 5-14).
d)Organisation and Staffing. In this chapter you should propose the structure and composition of your team. You should list the main disciplines of the assignment, the key experts responsible, and proposed technical and support staff. CVs for all proposed key experts and for the proposed technical and support staff shall be attached to this document in the format provided at Proposal Response Form CPD 5-11. Any other support documents may be required by the Purchaser at its discretion].
STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Curriculum Vitae (CV) for the Proposed Team Leader, Key Experts and Other Staff
1Proposed Position[only one candidate shall be nominated for each position]
2Name of Firm[enter name of firm proposing the staff]
3Name of Staff
Years with Firm/Entity[enter full name]
[enter no. of years]
4Date of Birth[enter dd/mm/yyyy]Nationality[enter nationality]
5Education
6Membership of Professional Associations
7Other Training
8Countries of Work Experience[List countries where staff has worked in the last ten years]
9Languages
(5 Fluent down to 1 Poor)LanguageSpeakingReadingWriting

10Employment Record[Starting with present position, list in reverse order every employment held by staff member for past ten years, giving for each employment (see format here below): dates of employment, name of employing organisation, positions held.]
From:To:
Employer:
Position Held:
From:To:
Employer:
Position Held:
From:To:
Employer:
Position Held:
11Detailed Tasks Assigned
[List all tasks to be performed under this assignment]Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned
[Among the assignments in which the staff has been involved, indicate the following information for those assignments that best illustrate staff capability to handle the tasks listed under this point 11]
Assignment No 1Employer:
Name of assignment:
Location:Year:
Positions held:
Main project features:
Activities performed:
Assignment No 2Employer:
Name of assignment:
Location:Year:
Positions held:
Main project features:
Activities performed:
Assignment No 3Employer:
Name of assignment:
Location:Years:
Positions held:
Main project features:
Activities performed:
12Referees[Insert the names and contact details of the referees for the last 3 employment positions]
13.Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged. I further understand that the Purchaser may require additional documents supporting the data and information provided in this CV and that my failure to provide such documentation satisfactory to the Purchaser may lead to my disqualification or dismissal, if engaged.
Signature of staff member:
Date:
OR
Name and Signature of authorised representative of staff member:Date:

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Team Composition and Task Assignment
Professional Expert
Name of ExpertFirmArea of ExpertisePosition AssignedTask Assigned

Signed

For[Consultant to enter name of authorised signatory and signature]
[Enter Consultant name and stamp]Dated

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Staffing Schedule
NName of
Expert MemberExpert input (in the form of a bar chart) 1Total input
123456789101112nHomeField2Total
Foreign
1[Home]
[Field]
2

n

Subtotal
Local
1[Home]
[Field]
2

n

Total
1Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work.
2Field work means work carried out at a place other than the Consultant’s home office.
STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Work Schedule
N°Activity1Weeks2
123456n
1
2
3
4
5
6
n
1Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Agency approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2Duration of activities shall be indicated in the form of a bar chart.
STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Financial Submission Form
To:
BRAC Liberia Country Procurement Department

BRAC Liberia Country Office
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia

Date:
Ladies/Gentlemen:
We agree to be bound by the Instructions to Consultants, Proposal Data Sheet, General Conditions of Contract and Special Conditions of Contract and we hereby submit our attached Financial Proposal for the total fixed price of:

The amount shall clearly indicate any applicable taxes in accordance with the RFP requirements.
We confirm that our Proposal shall remain valid, from the closing date, for the period stated in the RFP.
Our Financial Proposal is binding upon us and shall be subject to any modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal.
Commissions and gratuities paid or to be paid by us to agents relating to this Proposal and Contract execution, if we are awarded the Contract, are listed below:
Name and Address of Agents/RecipientAmount and CurrencyPurpose of Commission or Gratuity

We understand you are not bound to accept any or all Proposals you receive..
Yours sincerely,
Authorised Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Firm’s Seal or Stamp:
STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 4: Breakdown of Costs
[This Form shall be used for the deliverable-based consulting contract. The Financial Proposal shall present the Consultant’s fixed total price for carrying out the full assignment and may include a breakdown of professional fees and reimbursable costs for clarity. This breakdown is for evaluation and contract administration purposes only; payments shall be made against accepted deliverables in accordance with the TOR and SCC.]
●The Consultant shall ensure that the financial breakdown covers all costs necessary to complete the assignment, including professional fees, transport, statutory fees, communication, and any other reimbursable expenses.
●The financial breakdown shall not create an entitlement to time-based payments. Payments shall only be made upon successful completion and acceptance of the agreed deliverables.]
1.Person-day Fee Rates
Name of ExpertTask AssignedPerson-Day Fee Rate
[insert currency]Number of DaysTotal Price
[insert currency]

Total
Note: Time sheets shall not be required for payment purposes under this assignment. Payments shall be linked strictly to the completion and acceptance of deliverables.
2.Reimbursable Costs Payable
ItemUnit & QuantityUnit Cost
[insert currency]Total Price
[insert currency]
International Airfares
Accommodation
Per Diems
Other expenses

Total
Note: add as many lines/items as required.
3.Total Financial Proposal
ItemTotal Price
[insert currency]
Person-day Fee Rates
Reimbursable Costs Payable
Total
Note: All prices in the Financial Proposal are exclusive of VAT; local consultants shall indicate – but not add to the total – the VAT amount due on their proposal.
Authorised Signature:

Date
Name & Title of Signatory:Name:
Title:
Duly authorised to sign on behalf of
Name of ConsultantSeal or Stamp

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Conditions of Contract
Table of Contents
Section 5: General Conditions of Contract (GCC)
5.1.General Provisions37
5.2.Relationship between the Parties38
5.3.Authority of Member in Charge38
5.4.Notices39
5.5.Obligations of the Purchaser39
5.6.Obligations of the Consultant39
5.7.Consultant’s Personnel and Sub-consultants41
5.8.Performance of the Services42
5.9.Indemnification and Insurance Requirements42
5.10.Variation Orders43
5.11.Terms of Payment43
5.12.Termination and Suspension44
5.13.Disputes and Arbitration45
5.14.Force Majeure46
Section 6: Special Conditions of Contract (SCC)47

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 5: General Conditions of Contract
5.1GENERAL PROVISIONS
(1)The Purchaser is the entity stated in the Contract Agreement, represented by the person named in the SCC.
(2)The Consultant is the entity stated in the Contract Agreement, represented by the person named in the SCC.
(3)The Contract Documents listed in the Contract Agreement represents the entire and integrated Contract between the Purchaser and the Consultant. The Contract is governed by and shall be construed in accordance with the laws of the country, and the ruling language of the Contract is English.
(4)All prior negotiations, representations and agreements, both oral and written, are superseded by the Contract.
(5)All correspondence relating to the Contract between the parties and their representatives, and all documents shall be in English.
(6)Neither the Purchaser nor the Consultant shall assign, in whole or in part, their obligations under the Contract, except with the prior consent of the other party.
(7)In these Conditions of Contract, and the Special Conditions of Contract, the following words and expressions shall have the meaning as stated. Words indicating persons or parties include corporations and other legal entities, except where the context requires otherwise.
“Consultant” means the person or organisation stated in the Contract Agreement whose Proposal to provide the Services has been accepted by the Purchaser;
“Contract” means the signed Contract Agreement, and the documentation specified therein, as entered into between Purchaser and the Consultant for the performance of the Services;
“Contract Manager” means the person named in the SCC, who manages the implementation of the Contract on behalf of the Purchaser;
“Contract Price” means the price stated in the Contract and thereafter as adjusted in accordance with the provisions of the Contract;
“Date for Commencement” means the date specified in the SCC by which the Consultant will be required to commence the Services;
“Date for Completion” means the date specified in the SCC, by which the Services are required to be substantially completed;
“Days” means calendar days, “Months” means calendar months;
“Force Majeure” means an event or situation beyond the control of either party, that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of either party. Such events may include, but not be limited to, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargo;
“in writing” means communicated in written form (e.g. by letter, e-mail or fax);
“Member” means any of the entities that make up the joint venture, consortium or association for the Consultant Services, and “Members” means all of them;
“Member-in-Charge” means the person appointed by the Members to act for an on behalf of the Members in any discussions with Purchaser regarding the Services and who shall be the point of Contact for the Consultant to which all Notices issued by Purchaser under this Contract shall be directed;
“Personnel” means professional and support staff, provided by the Consultant, or by the Members, and assigned to perform the Services or any part thereof. “Foreign Personnel” means such professionals and support staff who at the time of being so provided have their domicile outside of the country; “Local Personnel” means such professionals and support staff who at the time of being so provided have their domicile inside the country. “Key Personnel” are those listed in the SCC;
“Purchaser” means the Procuring Entity stated in the Contract Agreement;
“Services” are what the Contract requires the Consultant to provide;
“Schedule of Prices” means any schedule included in the Contract which shows the respective unit rate of payment for supply of the Services;
“Site” means the place(s) of performance of the Services specified in the Contract;
“Terms of Reference” means the statement set out in the Contract specifying and describing the Services.
Titles and headings shall not be used in the interpretation of these Conditions. Words in the singular also include the plural and vice versa when the context so requires. Words indicating a gender include either gender.
5.2RELATIONSHIP BETWEEN THE PARTIES
(1)Nothing contained herein shall be construed as establishing a relationship of master and servant or of principal and agent as between Purchaser and the Consultant. The Consultant, subject to this Contract, has complete charge of Personnel and Sub-Consultants, if any, performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder.
5.3AUTHORITY OF MEMBER IN CHARGE
(1)If the Consultant is a joint venture, consortium or association (this does not include sub-consultancy) all of the parties shall be jointly and severally liable to the Purchaser for the fulfilment of the Contract, but shall appoint one party to act as the Member-in-Charge with authority to bind the joint venture, consortium or association. The composition or the constitution of the joint venture, consortium or association shall not be altered without the prior consent of the Purchaser.
(2)In the case that the Consultant consists of a joint venture/consortium/association of more than one entity, the Members hereby authorise the entity specified in the SCC to act as Member-in-Charge on their behalf in exercising all the Consultant’s rights and obligations towards Purchaser under this Contract, including without limitation the receiving of instructions and payments from Purchaser.
5.4NOTICES
(1)Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to the Purchaser or to the Member-in charge, as the case may be, or when sent to the address specified in the SCC.
(2)A Party may change its address for the delivery of notices by giving the other Party notice in writing of such change to the address specified in the SCC.
5.5OBLIGATIONS OF THE PURCHASER
5.5.1General Obligations
(1)The Purchaser shall appoint a Contract Manager, as specified in the SCC, for the Services and shall provide written notice to the Consultant of such an appointment. The Purchaser may from time to time replace the Contract Manager by giving written notice to the Consultant of such replacement.
(2)Any action required or permitted to be taken and any document required or permitted to be executed under this Contract by the Purchaser or the Consultant may be taken or executed by the Contract Manager or Member-in-charge as the case may be.
5.5.2Payments
(1)The Purchaser shall pay to the Consultant the sums due under the Contract for Services provided. Payments shall be made in accordance with Article 5.11.
5.5.3Information
(1)The Purchaser shall so as not to delay the Services and within a reasonable time give to the Consultant free of cost all information in his power to obtain which may pertain to the Services.
5.5.4Assistance and Exemptions
(1)The Purchaser shall use its best efforts to ensure that it shall provide the Consultant such assistance and exemptions as specified in the SCC.
5.5.5Services, Facilities and Property of Purchaser
(1)The Purchaser shall make available free of charge to the Consultant the services, facilities and property as stated in the Terms of Reference.
(2)Anything supplied by or paid for by the Purchaser or the Contract Manager for use by the Consultant shall be the property of the Purchaser and where practicable shall be so marked. When the services are completed or terminated the Consultant shall furnish inventories to the Purchaser of what has not been consumed in the performance of the services and shall deliver it as directed by the Purchaser.
5.6OBLIGATIONS OF THE CONSULTANT
5.6.1Standard of Performance
(1)The Consultant shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effective equipment, machinery, materials and methods. The Consultant shall always act, in respect of any matter relating to this Contract or to the Services, as faithful adviser to the Purchaser, and shall at all times support and safeguard the Purchaser’s legitimate interests in any dealings with Sub-Consultants or Third Parties.
5.6.2Assignment and Sub-letting
(1)The Consultant shall not without the written consent of the Purchaser assign the benefits from the Agreement.
(2)Neither the Purchaser nor the Consultant shall assign obligations under the agreement without the written consent of the other party.
(3)The Consultant shall not without the written consent of the Purchaser initiate or terminate any sub-contract for performance of all or part of the Services.
5.6.3Intellectual Property and Copyright
(1)The Consultant retains intellectual property and copyright (IP) in all drawings, documents and other materials containing data and information furnished to the Purchaser by the Consultant, unless otherwise provided in the SCC. The Purchaser shall be entitled to use them or copy them for the purpose for which they are intended and need not obtain the Consultant’s permission for such use.
5.6.4Conflict of Interests
(1)The Consultant shall hold the Purchaser’s interests’ paramount, without any consideration for future work, and strictly avoid conflict with other assignments or their own corporate interests.
5.6.5Consultant Not to Benefit from Commissions Discounts, etc.
(1)The payment of the Consultant pursuant to Clause 5.11 hereof shall constitute the Consultant’s only payment in connection with this Contract and the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-Consultants, as well as the Personnel and agents of either of them, similarly shall not receive any such additional payment.
(2)Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Purchaser on the procurement of goods, works or services, the Consultant shall at all times exercise such responsibility in the best interest of the Purchaser. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Purchaser.
5.6.6Consultant and Affiliates Not to Engage in Certain Activities
(1)The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-Consultants and any entity affiliated with such Sub-Consultants, shall be disqualified from providing goods, works or services (other than consulting services) resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project.
5.6.7Prohibition of Conflicting Activities
(1)The Consultant shall not engage, and shall cause their Personnel as well as their Sub-Consultants and their Personnel not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract.
5.6.8Confidentiality
(1)Except with the prior written consent of the Purchaser, the Consultant and the Personnel shall not at any time communicate to any person or entity any confidential information acquired in the course of the Services, nor shall the Consultant and the Personnel make public the recommendations formulated in the course of, or as a result of, the Services.
5.6.9Consultant’s Actions Requiring Agency’s Prior Approval
(1)The Consultant shall obtain the Purchaser’s prior approval in writing before taking any of the following actions:
(a)Entering into a subcontract for the performance of any part of the Services;
(b)Appointing such members of the Personnel not listed by name in the SCC; and
(c)Any other action that may be specified in the SCC.
5.6.10Reporting Obligations
(1)The Consultant shall submit to the Purchaser the reports and documents specified in the Terms of Reference hereto, in the form, in the numbers and within the time periods set forth in the Terms of Reference. Final reports shall be delivered in electronic format in addition to the hard copies specified in the Terms of Reference.
5.7CONSULTANT’S PERSONNEL AND SUB-CONSULTANTS
5.7.1General
(1)The Consultant shall employ and provide such qualified and experienced Personnel and Sub-Consultants as are required to carry out the Services. The titles, agreed job descriptions, minimum qualifications and estimated period of engagement in the carrying out of the Services of each of the Consultant’s Key Personnel are described in the Terms of Reference. The Key Personnel and sub-consultants listed as well as by name in the SCC are hereby approved by Purchaser.
5.7.2Removal and/or Replacement of Personnel
(1)Except as the Purchaser may otherwise agree, no changes shall be made in the Personnel. If, for any reason beyond the reasonable control of the Consultant, such as retirement, death, medical incapacity, among others, it becomes necessary to replace any of the Personnel, the Consultant shall forthwith provide as a replacement a person of equivalent or better qualifications.
(2)If the Purchaser (i) finds that any of the Personnel has committed serious misconduct or has been charged with having committed a criminal action, or (ii) has reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Consultant shall, at Purchaser’s written request specifying the grounds therefore, forthwith provide as a replacement a person with qualifications and experience acceptable to Purchaser.
(3)The Consultant shall have no claim for additional costs arising out of, or incidental to, the removal and/or replacement of Personnel.
5.8PERFORMANCE OF THE SERVICES
5.8.1Location
(1)The Services shall be performed at such locations as are specified in the SCC and, where the location of a particular task is not so specified, at such locations, as the Purchaser may approve.
5.8.2Effectiveness of Contract
(1)This Contract shall come into force and effect on the date (the “Effective Date”) the Agreement is signed by both Parties or on such other conditions as may be stated in the SCC.
5.8.3Commencement of Contract
(1)The Consultant shall commence the Contract not later than the number of days after the Effective Date specified in the SCC.
5.8.4Completion of Contract
(1)The Contract shall end by the date specified in the SCC.
5.9INDEMNIFICATION AND INSURANCE REQUIREMENTS
5.9.1Professional Indemnity Insurance
(1)The Consultant shall maintain professional indemnity insurance in an amount not less than that stated in the SCC for any occurrence or series of occurrences arising out of this Agreement and for the period stated in the SCC, and provided always that such insurance is available at commercially reasonable rates. The Consultant shall immediately inform the Purchaser if such insurance ceases to be available on the terms required by this Condition at commercially reasonable rates in order that the Purchaser and the Consultant can discuss means of best protecting the respective positions of the Purchaser and the Consultant in the absence of such insurance.
5.9.2Public Liability Insurance
(1)As stipulated in the SCC and in the sum stated if applicable.
5.9.3Insurance Documentation
(1)Within 14 days of Contract signature the Consultant shall produce for inspection insurance certificates to show that the insurance cover required by the Purchaser is being maintained against the risks and for the coverage for the duration of the Contract as shall be specified in Clauses 5.9.1 and 5.9.2 above.
(2)The Consultant shall not cancel, cause to be cancelled, or alter the terms and conditions of any insurance policy covering this Contract without the express permission of the Purchaser.
(3)If the Consultant does not provide the insurance certificates required, the Purchaser may affect the insurance which the Consultant should have provided and recover the premiums the Purchaser has paid from payments otherwise due to the Consultant or, if no payment is due, the payment of the premiums shall be a debt due.
5.10VARIATION ORDERS
(1)Subject to the agreement of the Parties the Purchaser may prepare a Variation Order making changes to the Services, Terms of Reference, timing and/or cost of the Contract.
(2)Both Parties shall sign the Variation Order within 3 days of its issue.
5.11TERMS OF PAYMENT
(1)The total payments made to the Consultant for the provision of the Services under the Contract shall not exceed the Contract Price stated in the Contract Agreement, except for Variation Orders made to the Contract as provided for in Clause 5.10.
(2)Payments will be made to the Consultant according to the terms stated in the SCC.
(3)Payment shall be made within 30 days of receipt of the invoice and the relevant documents and within 60 days in the case of the final payment. The Consultants’ Personnel providing Services under this Contract, during the course of their work (including field work) under this Contract, may be required, as stated in the SCC, to complete time sheets or other such documents used to identify time spent, as well as expenses incurred, as instructed by the Purchaser’s Authorised Representative.
(4)If an Advance Payment is allowed as detailed in the SCC, the first payment shall be made against the provision by the Consultant of an Advance Payment Guarantee for the same amount in the format provided. Other payments shall be made after the conditions listed in the SCC for such payment have been met, and the Consultant has submitted an invoice to the Purchaser specifying the amount due.
5.11.1Payment on Termination
(1)Upon termination of this Contract the Purchaser pursuant to 5.12 shall make the following payments to the Consultant:
(a)Remuneration for Services satisfactorily performed prior to the effective date of termination; and
(b)Except in the case of termination pursuant to 5.12.1 reimbursement of any reasonable cost incidental to the prompt and orderly termination of this Contract including the cost of the repatriation travel of the Personnel and their eligible dependents.
5.11.2Taxes
1)Foreign Consultants and its foreign personnel shall be exempt from local taxes, and if the foreign Consultant and/or its foreign personnel are required to pay taxes in Country, the Purchaser shall reimburse such taxes. This does, however, not apply to VAT paid for purchases in Country and also not to local personnel of Foreign Consultants.
2)Local Consultants shall follow the tax laws of the Country, and all taxes are deemed to be included in the Consultant’s fee/remuneration, with the exception of VAT, which shall be added at the prevailing rate.
5.12TERMINATION AND SUSPENSION
The Contract may be terminated or suspended in the following cases:
5.12.1Termination for Default
(1)The Purchaser may, without prejudice to any other remedy for breach of Contract and written notice default sent to the Consultant, terminate the Contract in whole or in part if the Consultant:
a)Does not remedy a failure in the performance of its obligations, as specified in a Notice of Suspension pursuant to Clause 5.12.5 within 30 days after being notified or within a further period as Purchaser may have subsequently approved in writing;
b)In the judgment of Purchaser, has engaged in corrupt or fraudulent practices in competing for or in executing this Contract. For the purposes of this provision, the terms set forth below shall apply:
(i)“corrupt practice” means the offering, giving, receiving, or soliciting of anything of value (whether tangible or intangible) to influence the action of a person involved in making decisions;
(ii)“fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to the detriment of the Purchaser and includes dishonestly obtaining any such benefit by way of deception, forgery or other means;
(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
(iv)“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
(v)“obstructive practice” is deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede an investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or acts intended to materially impede the exercise of the Purchaser’s rights.
5.12.2Termination for Insolvency
(1)The Purchaser may at any time terminate the Contract by giving notice to the Consultant if the Consultant becomes bankrupt or otherwise insolvent. In such event, termination will be without compensation to the Consultant, provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to Purchaser.
5.12.3Termination for Convenience
(1)The Purchaser may, without cause, by written notice order the Consultant to terminate its engagement under the Contract. Upon such termination, the Consultant shall be compensated for the Services performed up to the point of termination, including a reasonable profit on the uncompleted work. The Consultant shall promptly make every reasonable effort to effect cancellation upon terms acceptable to the Purchaser, of all outstanding subcontracts.
5.12.4Termination by the Consultant
(1)In the event that:
(a)The Purchaser fails to pay any money due to the Consultant pursuant to this Contract and not subject to dispute pursuant to Clause 5.13.2 hereof within 45 days after receiving written notice from the Consultant that such payment is overdue.
(b)As the result of an event of Force Majeure, the Consultant is unable to perform a material portion of the Services for a period of not less than 60 days.
(c)The Purchaser fails to comply with any Arbitral Award published as a result of arbitration pursuant to Clause 5.13.3 hereof.
(2)The Consultant may terminate this Contract on the occurrence of any of the events specified in paragraphs (a) through (c) of this Clause. The Consultant shall give a not less than 30 days’ written notice of termination to the Purchaser.
5.12.5Suspension of Payments
(1)The Purchaser may, by written Notice of Suspension to the Consultant, suspend all payments to the Consultant hereunder if the Consultant fails to perform any of its obligations under this Contract, including the carrying out of the Services, provided that such Notice of Suspension (i) shall specify the nature of the failure, and (ii) shall request the Consultant to remedy such failure within a period not exceeding 30 days after receipt by the Consultant of such notice of suspension.
5.12.6Suspension of Funding
(1)In the event that funding is suspended, from which part of the payments to the Consultant are being made, the Purchaser will notify the Consultant of such suspension within 7 days of having received advice of the suspension of funding.
5.12.7Suspension of the Services
(1)In the event that the Services are suspended due to circumstances beyond the control of the Purchaser or the Consultant, the Purchaser shall after due consultation with the Consultant, determine any extension of time and the amount that shall be added to the Contract Price to which the Consultant is entitled.
5.13DISPUTES AND ARBITRATION
5.13.1Amicable Settlement
(1)The Parties agree that the avoidance or early resolution of disputes is crucial for a smooth execution of the Contract and the success of the assignment. The Parties shall use their best efforts to settle amicably all disputes arising out of, or in connection, with this Contract or its interpretation.
5.13.2Dispute Resolution
(1)Any dispute, claim or difference out of breach or termination of the Agreement shall be agreed between the Purchaser and the Consultant or failing agreement shall be referred to arbitration in accordance with clause 5.13.3.
5.13.3Arbitration
(1)If the parties are unable to reach an amicable settlement within twenty-eight (28) days of the first written correspondence on the matter of dispute, controversy or claim arising out of, or relating to, this Contract, or the breach, termination or invalidity thereof, then either Party may give notice to the other party of its intention to commence arbitration.
During the period that Arbitration is underway, the parties shall continue to perform their respective obligations under the Contract, unless they otherwise agree, and the Purchaser shall pay the Supplier any monies due to the Consultant.
Arbitration shall be conducted in accordance with the Arbitration Act Arbitration Act of Country as at present in Force. The language to be used in the arbitral proceedings shall be in English. The Arbitration award shall be final and binding on all Parties.
5.14FORCE MAJEURE
5.14.1No Breach of Contract
(1)The failure of a Party to fulfil any of its obligations under the contract shall not be considered to be a breach of, or default under, this Contract insofar as the inability arises from an event of Force Majeure, provided that the Party affected by such an event (i) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (ii) has informed the other Party as soon as possible about the occurrence of such an event.
5.14.2Extension of Time
(1)Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure.
5.14.3Payments
(1)During the period of their inability to perform the Services as a result of an event of Force Majeure, the Consultant shall be entitled to continue to be paid under the terms of this Contract, as well as to be reimbursed for additional costs reasonably and necessarily incurred by them during such period for the purposes of the Services and in reactivating the Service after the end of such period

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 6: Special Conditions of Contract
GCC ClauseAmendments of, and Supplements to, Clause in the General Conditions of Contract
GCC 5.1 (1)The Purchaser is represented by:
Sumo JALLAH
BRAC Country Office, Procurement Department
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia
Phone: +231 8865 89539
Fax: +231 8806 41072
e-mail: bidsubmission.liberia@brac.net

GCC 5.1 (2)The Consultant is represented by:
[enter name of person]
[enter contact address]
Tel: [enter telephone number]
Fax: [enter fax number]
e-mail: [enter e-mail address]
GCC 5.1The Contract Manager appointed by Purchaser is:
Sumo JALLAH – Head of Operations
BRAC Liberia
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia
Phone: +231 8865 89539
e-mail: bidsubmission.liberia@brac.net

The Date of Commencement is: [Insert date or within two (2) days of contract signature]
The Date of Completion is: three (3) weeks from the Date of Commencement, subject to cooperation and processing timelines of the relevant regulatory authorities.
The Consultant’s Key Personnel is:
[enter names and tasks covered, as per the Consultant’s proposal, or as negotiated]
The Consultant’s Other Personnel is:
[enter names and tasks covered, as per the Consultant’s proposal, or as negotiated]
GCC 5.3 (2)The Member-in-Charge is:
[enter name of entity]
[enter name of individual]
[enter contact address]
Tel: [enter telephone number]
Fax: [enter fax number]
e-mail: [enter e-mail address]
[If this consultancy is not a joint venture or consortium or association, enter “not applicable”.]
GCC 5.4The addresses for submitting Notices shall be:
For Purchaser
Procurement Department
BRAC Country Office
16th Street, Gardner Avenue, Sinkor Beachside
Monrovia, Liberia
Phone: +231 8865 89539
Fax: +231 8806 41072
e-mail: bidsubmission.liberia@brac.net

For Consultant
[Insert consultant details]
GCC 5.5.4The Purchaser shall provide the following assistance: access to relevant historical records and documentation; facilitation of communication with relevant stakeholders where required; and review and approval of key submissions where necessary.
GCC 5.6.3[If BRAC International is required to retain intellectual property and copyright – e.g. in the case of textbooks to be developed by a Consultant, state so here; in all other cases delete this entry line.]
GCC 5.6.9 (c)The following actions shall require Purchaser’s prior approval:
(a) submission of any final regulatory filing or formal response to LBR or LRA on behalf of BRAC Liberia;
(b) any material revision to the agreed methodology or work plan; and
(c) any subcontracting arrangement.
GCC 5.8.1The services are to be performed in Monrovia, Liberia, including engagement with the Liberia Business Registry (LBR) and Liberia Revenue Authority (LRA), and at any other approved location necessary for performance of the assignment.
GCC 5.8.2The date of effectiveness is: the date of signature by both Parties, unless otherwise stated in the Contract Agreement.
GCC 5.8.3The Consultant shall commence the Contract within two (2) days from the date of effectiveness.
GCC 5.8.4The Contract shall end by completion of all deliverables and acceptance by the Purchaser, expected within three (3) weeks from commencement unless extended in writing.
GCC 5.9.1
GCC 5.9.2Professional Indemnity Insurance shall be for [insert amount if required].
Public Liability Insurance shall be for [insert amount if required].
If not applicable, state ‘Not applicable’.
GCC 5.11 (2)
GCC 5.11 (3)Payments will be made to the Consultant as follows:
– 20% upon submission and acceptance of the Inception Report, Work Plan, and Business Registration Diagnostic Report.
– 20% upon submission and acceptance of evidence of Beneficial Ownership documentation or approved regulatory exception and the Tax Reconciliation Report.
– 60% upon issuance of the Business Registration Certificate, Tax Clearance Certificate, and submission and acceptance of the Final Consolidated Closure Report.

All payments are deliverable-based. Time sheets shall not be required for payment purposes.
Payment shall be made upon receipt of invoice and formal written acceptance of the relevant deliverable(s) by BRAC Liberia.
GCC 5.11 (4)An Advance Payment shall be for [enter currency/amount or percentage of the contract value]
Conditions applicable for other payments shall be [enter details; schedule of deduction of advance payment from subsequent invoices]
[For standard consulting services as required by BRAC International, advance payment is discouraged; advance payment is used only in cases where a consultant has large mobilization expenses, such as equipment or vehicles]

STANDARD REQUEST FOR PROPOSALS (RFP) DOCUMENTS
Section 7: Forms Completing the Contract
The following sample forms are attached for use as applicable to complete the Contract:
Description
1.Contract Agreement
2.Terms of Reference
3.Sample Costing Breakdown
4.Sample TimeSheet

Section 7: Contract Agreement

Contract No:
Type of Contract:
Brief Description of Contract:
THIS AGREEMENT made on [enter date] by and between BRAC Liberia (the Purchaser), of Divine Town, Old Road, Opposite Jubilee Church, Monrovia, Liberia, and [enter Consultant name] (the Consultant).
Whereas the Purchaser has accepted the Proposal of the Consultant for the performance of the Assignment in a sum not exceeding:
[enter amount in words][enter currency and amount in figures]
In this Agreement, words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to.
NOW THIS AGREEMENT WITNESSES AS FOLLOWS:
1.The documents constituting the Contract are as shown below in order of precedence and shall be deemed to form and be read as part of this Agreement.
(a)This Contract Agreement
(b)Special Conditions of Contract
(c)General Conditions of Contract
(d)Terms of Reference
(e)The Supplier’s Tender, including Financial Proposal
(f)[BRAC International to add here any other document(s), or to adjust order of precedence of contractual documents as needed ]
2.The mutual rights and obligations of the Purchaser and the Consultant shall be as set forth in the Contract, in particular:
(a)The Consultant shall carry out the Services in accordance with the provisions of the Contract; and
(b)The Purchaser shall make payments to the Consultant in accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written above in accordance with the laws of Country.

FOR THE PURCHASER FOR THE CONSULTANT
Signature:Signature:
Print Name:Print Name:
Designation:Designation:
DateDate

Section 7: Terms of Reference
The Terms of Reference attached to this RFP and incorporated into the Contract shall apply.

Refer to the final Terms of Reference as agreed between the Parties and attached to the Contract.
Section 7: Sample Costing Breakdown
ItemUnitQuantityUnit Cost
[insert currency]Total Cost
[insert currency]

Remuneration
Name of ExpertTask Assigned[working days/months]

Sub-total Remuneration

Reimbursable Costs
International Airfares
Accommodation
Per Diems
Communication
Other Expenses

Sub-total Reimbursable Costs

Sub-total
Vat (if applicable, in the case of local consultants)
Total
[Notes:
1.Add as many lines as required
2.For lump sum contracts the unit cost breakdown is only a guidance to facilitate contract amendments; payments to be made based on the total contract value.
3.For time-based contracts payments will only be made against time sheets (remuneration) and receipts (reimbursable costs); exceptions apply: e.g. per diems.]

Section 7: Sample TimeSheet
Project:
Month:
Name of Expert:
DayHours WorkedActivities / Comments
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Signature of ExpertSignature of Project Manager

DateDate

Section 8: Advance Payment Security
[to be provided on headed notepaper of the bank issuing the guarantee; consultants shall issue the guarantee through a scheduled bank in Country; a foreign bank may provide a bank guarantee through its corresponding bank in Country]
To:

Beneficiary:

Date: [insert date]

ADVANCE PAYMENT GUARANTEE No.: [enter Guarantee Number]
We have been informed that [insert name of the Consultant] (‘the Consultant’) has entered into Contract No. [insert contract number], dated [insert date] with you, for [insert description] (‘the Contract’).
Furthermore, we understand that, according to the Terms and Conditions of the Contract, an advance payment in the sum of [insert name of currency and amount in figures and in words]1 is to be made against an advance payment guarantee.
At the request of the Consultant, we [insert name of the Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [insert name of the currency and amount in figures and in words]1 upon receipt by us of your first demand in writing accompanied by a written statement stating that the Consultant is in breach of any of its obligations under the Contract.
It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant in its account number [insert Consultant’s account number] at [insert name and address of the Bank].
The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as stated in copies of submitted invoices which shall be presented to us. This guarantee shall remain valid and in full effect from the date the advance payment is received by the Consultant in its bank account until [insert date]_______.2 Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date. We agree to a one-time extension of this guarantee for a period not to exceed [enter six months / one year], in response to the Beneficiary’s written request for such extension, such request to be presented to us before the expiry of the guarantee.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.

_____________________________
[Seal of Bank, Names of Signatory(ies) and Signature(s)]

Note:
All text in [ ] is for guidance on how to prepare this demand guarantee and shall be deleted from the final document.
1The Bank shall insert an amount representing the amount of the advance payment.
2Insert the date stipulated in the Contract for completion of Services.
ion: 1. Look on the right and Click on Visual
2. Remove all text from here, and copy and paste your Job details here… (CTRL + V )