Under the supervision of Head of Finance, the Account Officer is a detail-oriented person that assists our financial department. She/he keeps financial records up-to-date, check for inaccuracies in invoices, and handle queries on general accounts. She/he creates and processes invoices, cross-check invoices with payments and expenses to ensure accuracy. Manages accounts payable and receivable, send bills and invoices to clients and partners, track expenses, process refunds, and work with collection agencies on overdue payments. Communicate with partners regarding billing and payments. He/she prepares financial reports for donor-funded projects. And must have knowledge of basic accounting procedures, be open to learning, have strong communication skills, and must maintain accurate financial records. Other duties include working with the program team to prepare project’s budget, approve invoices, issue receipts, create overall budget projections, maintain required government

documentation and ensure delivery of financial records promptly.

Reports to: Finance Manager

Staff directly reporting to this post: Non

Founded in 2000, Volunteers for Sustainable Development in Africa (VOSIEDA) is a Liberian nonprofit and a network of development professionals working to promote prosperity, reduce extreme poverty, and strengthen peace and stability in Liberia and West Africa’s Mano River Union Basin region. VOSIEDA’s work focuses on saving the planet and fighting extreme poverty among women, youth, children, and other excluded groups. We advance community solutions to address development challenges and empower local people to care for nature that sustains all lives.

VOSIEDA works across five signature programs to empower and support local communities to promote sustainable development to end extreme poverty, its root causes, and consequences in Liberia and West Africa’s Mano River Basin region, including 1). Climate Change & Environmental Sustainability, 2) Food Security & Livelihoods Enhancement, 3) Women’s Empowerment & Gender Equality, 4) Governance & Social Development,

5) Media & Civic Society Strengthening.

· Ensure that adequate financial controls are in place to maintain proper accountability of expenditures;

· Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained, and can easily be extracted to prepare financial statements and financial audits;

· Monitor budgets and expenditures and contribute to preparation and revision of budgets;

· Ensure VOSIEDA financial books are compatible with the corresponding state procurement laws and financial standards;

· Preparing and submitting timely and reliable financial documents and financial reports to our partners;

· Prepare project budgets, financial reports, statements and submit them to the appropriate manager;

· Establish a computer-based monitoring system for expenditures;

· Check and ensure that all procurement processes and expenditures are followed accordingly;

· Check budget lines to ensure that all transactions are booked to the correct budget lines and receipts are obtained for all payments.

· Keep accurate records for all daily transactions and prepare balance sheets and process invoices

· Record accounts payable and accounts receivable and update internal systems with financial data.

· Prepare monthly, quarterly, and annual financial reports

· Ensure accounting records are verified and also participate in financial audits.

· Track bank deposits and payments and assist with budget preparation.

· Review and implement financial policies and keep and maintain all the accounts records in soft as well as in hard form.

· Maintaining ledger books for each project or office and the main office.

· Any other task assigned by the supervisor.

· Close liaison and working with the audit team for undertaking an annual audit of all accounts.

· Maintain adherence to admin and personnel policies

· Ensure proper and timely accounting of all fund’s receipts and disbursements.

· Preparation of annual budget for the sub offices – for each sector and administration:

· Review expenditure and budgets

· Assist and support supervisor for statutory, management, donor, or special audits.

· Review the payment request as per approved budget.

· Preparation of staff salary and allowances and other payments:

· Check bills against supporting documents and for mathematical accuracy and prepare covering vouchers.

· Prepare cheques against approved vouchers and arrange dispatch.

· Ensure timely and accurate follow up of financial information data to all relevant departments.

· Ensure timely and accurate payments to employees and third parties.

· Maintenance of fixed asset records including Motor Vehicle logbooks and history records:

· Compliance with documentation and reporting requirements specified by VOSIEDA’s Management

Accountability:

· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling VOSIEDA’s values.

· Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve.

· performance and applying appropriate consequences when results are not achieved.

· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their personal development, and encourages others to do the same

· Widely shares their vision for VOSIEDA, engages and motivates others.

· Future orientated thinks strategically.

Collaboration:

· Builds and maintains effective relationships, with their team, colleagues, members, and external partners and supporters

· Values diversity, sees it as a source of competitive strength

· Approachable, good listener, easy to talk to

· Develops and encourages new and innovative solutions

· Willing to take disciplined risks

Integrity:

· Honest, encourages openness and transparency

· Bachelor’s degree in accounting, finance, or a similar field.

· A minimum of 2 years’ experience as Administrative Finance Assistant, or similar.

· A minimum of two years finance-related work experience – accounts receivable, accounts payable, general ledger maintenance, etc.;

· Proficiency in use of spreadsheets, word processing and computerized accounting systems;

· Exceptional attention to details;

· Time management skills;

· Ability to remain confidential;

· Strong written and oral communications skills;

· High level of attention to detail.

· Able to work independently, self-motivated.

· Good team player: able to take direction and work collaboratively with others.

· Flexible and able to adapt to change.

· Fluency in written and spoken English and knowledge of French will be an asset

· Ability to work within a team

Please write an English letter of application stating clearly, what motivates you to apply for the above position and how your qualifications and experience are relevant to the post. Include a copy of your CV, application letter, and the names and contact information of three references. Do not send original documents, as these will not be returned to you. Submitting false information will result in your application being disqualified.

Please submit applications with the subject title “Account Officer Position Application [Your Name]”: In VOSIEDA office or e-mail applications to info@vosieda.org

Shortlisted candidates will be invited for a written exam and/or interview. Late or incomplete applications will not be considered.

Closing date for applications: April 15, 2024 before 5:00pm