VACANCY FOR THE POSITION OF ACCOUNTS & ADMINISTRATIVE OFFICER

Mineke Foundation was founded in 2009 by Tonia Dabwe to continue the work of her Liberian father and Dutch mother in Liberia. Tonia’s mother went missing during the Liberian civil war. Mineke Foundation provides vocational education, computer classes/digital skills training, and social clubs for children, teenagers and women. Our core philosophy is that people are responsible for their own lives. Mineke Foundation is a fully accredited local Liberian NGO and vocational training center.

We offer a compensation package in line with the Liberian Labor Law. Working with MF means that you will become part of a dedicated and motivated team focused on making a real difference in people’s lives. You will also become part of an international team of supporting volunteers hailing from several countries. Our volunteers regularly join our team in Liberia to provide capacity development, knowledge exchange and additional project support.

Mineke Foundation (MF) is looking for an Accounts & Administrative Officer to handle all financial and administrative processes related to our projects and activities. She/he will be responsible for the efficient day to day of financial operations and administrative related with regards to our projects, staffs and projects carried out for third parties.

Key tasks:

1. Financial accounts management

• Financial management of all projects and activities at Mineke Foundation;
• Oversight and management of the annual budget. Responsible for overseeing and reporting on all processes pertaining to incoming and outgoing funds, including petty cash, manage payroll, taxes, deposits and withdrawals.
• Oversee all financial activities carried out by other staff, for example purchases made for our various activities and ensure correct procedures are followed.
• Financial oversight of the Savings & Loans Club and our Micro Loan Fund.
• Financial management of Service Provider Contracts and projects that are funded by grants from third parties.

2. Administrative record keeping, reporting and archiving

• Carry out correct filing and archiving of all relevant information to ensure adequate record keeping of our projects and activities in line with auditing requirements.
• Ensure that MF meets any archiving and administrative requirements for grants and third party projects. Ensure that all relevant documentation is archived in line with Mineke Foundation’s policies, and/or donor requirements.
• Manage administrative aspects pertaining to staff (signing in/out, registration of leave/absence etc). Prepare financial reports for the Team Coordinator, as well as reports for funders and donors.

3. Information database management

Manage the database containing information about participants in our projects.

4. Accreditation and registration

Handle all aspects related to re-accreditation of Mineke Foundation, including preparing documentation for various ministries. Oversee registration of vehicles etc. and other duties assigned by Line Supervisor.

Qualification

Interested candidates should obtain a minimum of Bachelor degree in Accounting, Banking and Finance or related field with at least four (4) years of experience working with recognized Institutions in Liberia. Other documents, certificates will be an added advantage.

Application procedure and deadline

Submit a motivational letter, CV (at most three pages) including three references with detail contact address and other supporting documents to:

Team Coordinator, Mineke Foundation, Damiefa School Compound (15 minutes’ walk from Dry Rice Market), Dabwe’s Town, Barnesville Road, Gardnersville, Liberia through email: teamcoordinator@minekefoundation.org or submit it in person at our office. Only shortlisted candidates will be contacted.

Application deadline: September 23, 2023.