Admin & Finance Assistant
- Location:
- Salary:negotiable
- Job type:Full time fix term
- Posted:4 years ago
- Category:Administration
- Deadline:March 26, 2021
| Function: | Admin & Finance Assistant | Grade: | E |
| Department: | Administration | Unit: | Finance |
| Place of Employment:
Duty Station: | Monrovia HQ | Contract: | Fix term |
| Direct Supervisor | Finance Officer | Duration
| March 1 – May 31, 2021 |
| Technical Supervisor: | Admin & Finance Manager |
Job Purpose:
To support the Finance Officer in financial management and controls, responsible for project accounting and reporting, examine all project control accounts and reconcile them with general ledger records. To implement finance procedures controls and monitor the accounting system and reporting.
Lateral Relationships
Build effective working relationships with other departments, chapters and branches and ensure the flow of relevant information in both directions to ensure the views of communities’ influences key decisions. The coordinator is especially expected to work closely with other program team.
Qualification and Experience:
| Education | – Associate Degree or Diploma in Accounting, Business Administration, Management or Finance. |
| Experience | – At least two (2) years’ experience in financial business administration, management and or human resource management, accounting and reporting. – Proficiency in Excel, Word and key financial software including QuickBooks, etc – Ability to manage tasks at key government regulatory institutions. |
| Knowledge and Skills | · Computerized accounting systems · Excellent data analysis skills · Self – motivated and fast learner · Strong teamwork and interpersonal skills |
| Language: | – Very good command of English
|
DUTIES Applicable to all:
- Work towards the achievement of the National Society’s mandate in the country through effective managerial and lateral relationships and teamwork.
- Ensure understanding of roles, responsibilities, lateral relationships and accountabilities.
- Perform other work-related duties and responsibilities as may be assigned by the line manager or the Secretary
Job duties and Responsibilities
- To assist the program manager prepare their Programme budget and its revision from time to time.
- To assist the Finance Officer prepare cash forecast and cash request on a timely basis.
- Process all payment requests (checking budget, fund available, financial procedures, approval authorities, payments through petty cash and check, etc within time depending on urgency of payments
- Check and process working advances and other settlements.
- To enter financial data into the system or manual books (cash book), ledger, register, etc) and prepare monthly, quarterly, annual accounts and financial reports to different stakeholders.
- Support the Finance Officer to prepare monthly budget and expenditure analysis.
- Examine all control accounts and reconcile them with the general ledger balances.
- Maintain all records of income and expenditure for the project.
- Prepare revenue and expenditure analyses and summaries and maintain a record of receipt and payment
- To prepare expenditure supplies and cash journals and to post the general ledger.
- Perform office tasks such as filing, data entry, photocopying
- Perform transactions, issuing checks, updating ledgers and budgets
- Prepare financial reports and closing monthly records.
- Assis with audits, ensuring accuracy and resolving discrepancies
- Perform any other duties as may be assigned by the supervisor.