Embassy of Ireland (Irish Aid), Monrovia
Our mission is to promote and protect abroad the values, interests and economic well-being of
Ireland and its people. We do this under the political direction of our Ministers, through our staff at
home and through our Embassy network abroad.
The Mission is now looking to recruit an Administration Officer on an initial one-year contract.
Role and responsibilities:
1. Front of House duties
 Initial contact for all external enquiries to the Embassy: welcoming guests, managing
Embassy phone lines and email inboxes
 Make decisions about how to progress enquiries appropriately and follow each enquiry to
close out, or to point of handover
2. Consular Services
 Act as first point of contact for visa enquiries, review all documents submitted by visa
applicants and maintain an efficient filing system and storage
 Track and record progress of visa applications through Embassy system from receipt to
communication of decision
 Monitor statistics and trends in provision of consular services and assistance for six-monthly
and annual reporting
3. Embassy Administration
 Manage Embassy calendar and appointments system, including vehicle management
 Manage Embassy contacts database; undertake records management and filing duties
 Track and coordinate office contracts; oversee procurement processes
 Provide support to the Embassy’s ICT infrastructure and administration of HR records
 Provide support to the Ireland-Africa Fellowships Programme
 Assist with the organisation of Embassy events
 General administrative tasks and other duties required by line management
4. Finance Administration
 Preparation of documentation for Embassy payments, administration of petty cash system
 Support to the Finance Officer on the monthly accounts process
Essential requirements candidates must be able to demonstrate
 Third level education qualification
 Two years of relevant experience with government, NGO or private sector
 Excellent English-language written and verbal communication skills. A written test may apply.
 IT skills to effectively operate Microsoft Office tools for communications, word processing,
database and calendar management.
 Excellent organisational and customer service skills.
 Good interpersonal skills, and the ability to work independently and as part of a team.
 A legal entitlement to live and work in Liberia prior to hiring.
Desirable requirements
 Previous experience of working with an international organisation in an administration role
Remuneration:
$16,284.68 per annum ($1,252.66/month – gross).
How to apply:
Data protection:
All personal information received will be kept in line with GDPR and Data Protection guidelines.
Security clearance:
Police clearance will be sought in respect of individuals who come under consideration for
appointment. Enquiries may also be made with the police force of any country in which the applicant
under consideration for appointment resided. If unsuccessful this information will be destroyed. If
the applicant subsequently comes under consideration for another position they will be required to
supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland Monrovia, is committed to a Policy of Equal Opportunity.
 Send a covering letter of no more than two pages setting out how your
experience and expertise meets the eligibility criteria.
 Your Curriculum Vitae (maximum 3 pages) including a list of referees should
accompany the letter.
 Applications must be submitted,Click the apply button below to apply.

Late or incorrectly titled applications will not be considered and excess pages will not
be appraised. Shortlisting of candidates is part of the recruitment process. Please note
that only short-listed applicants will be contacted.