Administrative Assistant

Based in Monrovia, Liberia

Reports to IT/Fleet/Warehouse Manager

Who we are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 4,500 entrepreneurial development professionals located in over 35 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer-empowered healthcare.

Join us!

PSI seeks an Administrative Assistant to join our team for the USAID-funded Countywide Sanitation Activity. The project aims to achieve universal coverage of basic sanitation in five counties of Liberia. This ambitious project seeks equally ambitious staff who bring creativity, energy, and an entrepreneurial spirit to their work. The Administrative Assistant will ensure the maintenance of a safe and clean office environment.

Your contributions

• Ensuring general cleanliness and tidiness of the entire office, washrooms, and kitchen area. Ensure office safety by immediately reporting on faulty/broken windows and main doors.
• Attending to staff and visitor’s needs. Assisting in ensuring the smooth running of the office by following up on timely office supplies deliveries e.g. office drinking water, and reporting on office facility issues and repairs.
• Responsible for sorting and distributing mail (DHL, post / internal documents) to staff at respective workstations.
• Serving as the office receptionist at the front desk to usher in guests.
• Responsible for ensuring a safe working environment which includes reporting on electricity faults or open live cables in the office, furniture, and equipment that may be broken.
• Support other staff as and when needed which may include photocopying, scanning, sorting, and organizing documents and materials during training & and conferences.
• Assist in organizing lunches, snacks, and drinks for office parties and brown bags.
• Submission of visa applications as may be requested from time to time. Update travelers on any changes to embassy requirements.
• Office stationery stock takes. Proper and neat arrangement of the stationery stock and ensuring adequate pieces of frequently used stationery in the shared office cabinets at all times.
• Assist in managing warehouse stock, Sorting, organizing, and storing inventory in the proper location.
• Ensure cleanness and proper image of the front desk.
• Any other relevant task as requested by the Supervisor or Chief of Party.

What are we looking for?

• Diploma in Secretarial Studies or Business Administration or equivalent preferred.
• At least 3 years’ experience in office administration or entry-level for graduates.
• Have basic knowledge of warehouse management.
• Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and PowerPoint preferred.
• Strong Customer service skills
• Planning and organization skills
• Excellent communication skills
• Teamwork
• Citizen of Liberia

Interested applicants should submit a letter of interest, sample of work, and current Curriculum Vitae to lr_hr@psi.org by February 25, 2024. Subject: “Senior Project Manager”

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.