TITLE OF VACANT POSITION: ADMINISTRATIVE ASSISTANT

Report to: Human Resource Officer & Safeguarding Officer

Contract Type: Full-time Position

Functional Relationships: All team members and external stakeholders as required

Duty Station: Monrovia

ABOUT FAWE

FAWE Liberia, a national chapter of FAWE International, was launched at the Ministry of Education (MOE) on December 15, 1998 with a mandate to close the gender gap in education and contribute towards the achievement of the Education For All (EFA) goals. FAWE Liberia is officially registered with the Ministries of Planning, Foreign Affairs and Education as a local NGO.

FAWE Liberia’s national priority is to bridge the gender gaps in education by advocating for policy change to improve educational opportunities for girls and young women; to reach those counties in which branches have not yet been established; to execute awareness campaigns at the grass root levels on the need to educate the girl child at all levels; and to carry out development interventions in girls’ education and the empowerment of women.

The Forum for African Women Educationalists (FAWE) is a non-governmental organization that is non-political, voluntary, charitable, non-sectarian and does not discriminate based on race, ideology, color, nationality, or religious persuasion. At FAWE Liberia, we promote gender equity and equality in education in Liberia by fostering favorable policies and attitudes toward girls’ education.

ROLE PROFILE

FAWE is seeking to recruit high caliber and results-oriented individuals with integrity to partner with a dynamic professional team as Administrative Assistant.

Reporting to Human Resource Officer, the Administrative Assistant will support effective day to day administrative and functioning for FAWE Liberia. This position will need an individual who is extremely organized and proficient at communicating both verbally and in writing. The position will entail writing and drafting of reports and documents.

SUMMARY JOB DESCRIPTION

1. Support the Human Resource and Administration Office function with drafting documents and policies and report writing.
2. Responsible for drafting and writing various administrative reports and policies as may be assigned from time to time.
3. Support procurement of inventory including documenting all equipment assigned to staff members.
4. Supporting and maintaining filing systems in the HRIS, and developing administrative process improvements in the ERP System
5. Support Coordinating contracts with vendors and suppliers, including managing invoices, and payment processes.
6. Support administration tasks within the Administration section including recording minutes, arranging schedules of events, proof-read documents, etc.
7. Booking air tickets for the teams and other travel itinerary as per instructions from Supervisor.
8. Coordinate reservations, catering for meetings and other internal meeting venues.
9. Manage the requisition of office utilities, like kitchen provisions, water, power, rentals, and garbage etc.

QUALIFICATION AND EXPERIENCE

1. A university degree in Business Administration, Human Resource, or any other relevant field
2. Computer literacy
3. Accuracy and attention to detail
4. MUST be Fluent in English (Written and oral)
5. Excellent interpersonal skills, collaborative style and approach, and ability to work effectively
6. Ability to plan and organize a substantial workload that includes complex, diverse tasks
7. At least three 3-5 years’ work experience, with experience in the NGO sector is an added advantage

Application Procedure

Review of applications will begin as soon as they are received, and only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible opportunity.

Please submit a detailed CV and a Covering letter to email address recruitment@faweliberia.org with the subject line Administrative Assistant by latest 6:00 pm GMT; 10^th April 2025