Administrative Assistant
- Location:
- Salary:negotiable
- Job type:Full Time
- Posted:5 hours ago
- Category:Administration
- Deadline:November 7, 2026
Job Title : Administrative Assistant
Base Station : Secure Car Rental Thinkers Village Office, Paynesville
Job Type : Full Time
Reports To : The General Manager for Fleet Operations
About Us
We are a growing, fast-paced car rental company dedicated to providing reliable, safe, and efficient transportation solutions to our clients. We pride ourselves on exceptional customer service, a well-maintained fleet, and seamless daily operations.
Secure Car Rental & Escort Service operates in partnership with the Security Expert Guard Agency of Liberia (SEGAL) to provide fleet services under the ArcelorMittal Liberia (AML) security contract across Grand Bassa, Bong, and Nimba Counties. Our operations support patrol and deployment vehicles and logistics transportation, including delivery of food supplies, uniforms, and accessories to operational areas near Yekepa and Tokadeh.
Job Overview
We are looking for an organized, detail-oriented, and dependable Administrative Assistant to serve as the right hand to management and the primary point of contact for our customers. The post holder will keep daily operations running smoothly by managing client records, handling rental agreements, tracking vehicle availability, and supporting billing workflows.
The Role
The Administrative Assistant will provide high-level administrative support across departments. This position requires strong knowledge in:
- Administration
- Human Resources
- Finance & Accounting
- Banking Operations
The successful candidate will help maintain compliance, streamline operations, and facilitate cross-departmental coordination.
Key Responsibilities
- Administrative Support
- Manage calendars, meetings, and appointments
- Prepare reports, correspondence, and presentations
- Handle incoming calls, emails, and inquiries professionally
- Maintain organized physical and electronic filing systems
- Prepare meeting agendas and minutes
- Manage office supplies and inventory
- Human Resources Support
- Assist with onboarding and orientation processes
- Maintain and update employee records (licenses, certifications, training records, etc.)
- Support employee documentation and compliance
- Finance & Accounting
- Process invoices, expense reports, and purchase orders
- Support budgeting and financial reporting
- Maintain accurate financial records
- Assist with payroll documentation and audits
- Banking Operations
- Manage deposits, withdrawals, and transfers
- Reconcile bank statements
- Ensure compliance with banking documentation requirements
- Liaise with banking partners
Qualifications & Skills
- Proven experience in administrative support, fleet operations, or vehicle maintenance planning
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work in a fast-paced environment
- Proficiency in Microsoft Office (Excel & Word required)
- Strong administrative writing skills
- High level of professionalism and attention to detail
Why Join Secure Car Rental?
- Competitive salary and benefits package
- Opportunities for professional growth and development
- Supportive team culture
- Commitment to safety and operational excellence
- Opportunity to contribute to a growing and impactful organization
How to Apply
Interested and qualified candidates should submit:
- Application Letter
- Curriculum Vitae (CV)
- Copies of relevant credentials
Send via email to:
OR
Address Applications To:
The Human Resource Manager
Security Expert Guard Agency of Liberia
10th Street Sinkor, Beachside of Gardiner Avenue
Monrovia, Liberia
Deadline: All applications with accompanying resumes/curriculum vitae (CVs) plus credentials (copies) must be submitted on or before 7 November 2026 at 1700 hours.
Unsuitable applications will not be acknowledged.
Late applications will not be considered.
Equal Opportunity Statement
Secure Car Rental and Escort Service is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. The qualified candidate will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation, or any other basis protected by applicable law.
Note: this role requires successful candidate to be based at the Thinkers Village/Paynesville Office but with occasional travel to the field, i.e., all SEGAL/AML project sites.