VACANCY FOR THE POSITION OF ADMINISTRATIVE & FINANCE OFFICER (AFO)

Our current Administrative & Finance Officer (AFO) has been offered the opportunity for further advancement at the UN. Mineke Foundation (MF) is therefore looking for a new AFO to handle all financial and administrative processes related to our projects and activities.

You will be responsible for the efficient day-to-day financial operations at Mineke Foundation with regard to our projects, staff, and projects carried out for third parties.

Key tasks:

1. Financial accounts management

∙ Financial management of all projects and activities at Mineke Foundation.

∙ Coordinate the annual budget process and manage budget expenditures. Also ensure deadlines for the budgeting process are met, and support the Team Coordinator by providing timely and actual financial information. Oversee and report on all processes pertaining to incoming and outgoing funds, including petty cash. Manage payroll, taxes, deposits, and withdrawals. Has good computer skills, particularly Microsoft Excel and Word.

∙ Financial oversight of all projects, including the microloan funds for our Women’s Club and the financial operations of Damiefa School. Financial management of Service Provider Contracts and projects that are funded by grants from third parties. Oversee all financial activities carried out by other staff, for example, purchases made for our various activities and ensure correct procedures are followed.

2. 2. Administrative record-keeping and archiving

∙ Carry out correct filing and archiving of all relevant information to ensure adequate record keeping of our projects and activities in line with auditing requirements. Ensure that MF meets any archiving and administrative requirements for grants and third-party projects. Ensure that all relevant documentation is archived in line with Mineke Foundation’s policies, and/or donor requirements.

∙ Manage administrative aspects pertaining to staff (signing in/out, registration of leave/absence, etc.). Prepare financial reports for the Team Coordinator, as well as reports for funders and donors.

3. Reporting

∙ Prepare financial reports for the Team Coordinator, as well as reports for funders and donors. ∙ Submit a financial & administrative report to the Team Coordinator on a monthly basis. ∙ Ensure timely submission of relevant information to update partners, friends, and supporters; ∙ Submit reports as required, including a financial overview to Finance volunteer;

4. Information database management

∙ Manage the database containing information about participants in our projects.

5. Accreditation, reporting, and registration

∙ Handle all aspects related to re-accreditation and annual audit of Mineke Foundation, including preparing documentation for various ministries and annual submission of required reports.

6. Other

∙ Participate in Zoom/WhatsApp calls with the chair or MF volunteers abroad as needed to discuss the progress of and challenges facing ongoing activities;

∙ Work closely with the other team members to ensure the success of the Mineke Foundation.

About Mineke Foundation

Mineke Foundation was founded in 2009 by Tonia Dabwe to continue the work of her Liberian father and Dutch mother in Liberia. Tonia’s mother went missing during the Liberian civil war.

Mineke Foundation offers kindergarten & primary school education through Damiefa School, educational & business training programs for women through our Women’s Club, and various programs to improve the labor market position of youth through our Resource Center. Our core philosophy is that people are responsible for their own lives. Mineke Foundation is a fully accredited local Liberian NGO, with a fully accredited vocational training center and private school.

What we offer

Mineke Foundation offers a compensation package in line with the Liberian Labor Law. Working with MF means that you will become part of a dedicated and motivated team focused on making a real difference in people’s lives. You will also become part of an international team of supporting volunteers hailing from several countries. Our volunteers regularly join our team in Liberia to provide capacity development, knowledge exchange, and additional project support.

Application procedure and deadline

If you are interested in the position, please submit an application letter and CV or certificate(s) through teamcoordinator@minekefoundation.org or submit it in person at our office at the following address: Damiefa School compound (15-minute walk from Dry Rice Market), Dabwe Town, Gardnersville.

The application deadline is November 15, 2022.