The Administrative Officer/Special Assistant to the CEO is an extension of the CEO, and the purpose of the job is to make the CEO a better, faster, stronger and more effective leader by creating capacity for him to focus on the most important things. As Administrative Officer, you will be exposed to an extremely wide range of responsibilities. You will help drive special projects, participate in selected external meetings with clients and partners, conduct research, lead new initiatives, support investor relations, manage the office and manage schedule. You will be exposed to the most sensitive company information that others on the team may not be privy to. You will be asked to make sensitive and critical judgment calls, and you will serve as a sounding board to the CEO in important situations.

Essential Duties and Responsibilities:

· Managing the CEO’s workflow and priorities by managing her schedule and anticipating steps ahead.

· Preparing for and following up on internal and external meetings. When needed, participating directly in external meetings and following up with the relevant parties.

· Providing members of the Executive Leadership Team leverage in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, and so on.

· Managing special projects assigned by the CEO.

· Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner.

· Overseeing day-to-day operations of the CEO which may include and are not limited to bookkeeping, vendor payments and relations, attending meetings, sending out communications, arranging travel and logistics, etc

· Known for your integrity- always choose to make the right decision versus the easy decision.

· Always protect privy information and treat it accordingly.

· Excellent judgment with the rare combination of being able to make quick decisions with your gut and measured decisions with your head.

· Strong analytical abilities or your instincts at the right times to make the right judgment call.

· You have a positive, rolls-up-your-sleeves mindset and are willing to take on “lower-level” and “higher level” work based on what needs to be done.

· Constantly seek out direct feedback and see every challenge as opportunity to grow.

· Thoughtful and intentional- always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts.

· Must be resourceful and practical. Be able to take different kinds of input, quickly and effectively sort out action plans.

· Excellent note taker

· Must be an effective communicator in every sense of the word. Be quick to pick up subtle cues that others may miss. You are effective in your spoken and written communication. You can be diplomatic, firm, gentle, and even pushy when you need to accomplish the goal.

· You must be able to handle the most stressful situations with grace. In an emergency, you must remain calm and make decisions for and on behalf of the CEO

· Be very detail oriented and contentious. No room for typos, formatting or grammatical errors. You obsess about the details (in a healthy way).

· Despite all the details that you manage, you should constantly see the big picture to help inform your thinking and prioritization.

· Must perform all other duties otherwise assigned by your supervisor and those that will help improve

· Report to work daily at 7:30 A.M. and observe that any minute after the reporting time will be considered as lateness. Work schedule runs from Monday to Friday, scheduled Saturdays.

· Successfully complete all assigned quarterly professional development courses.

· Report to your immediate supervisor a weekly and monthly workflow summary and goals achievement.

· All other tasks instructed by your supervisor for the ultimate success of the company and to achieve Management & Shareholders goals.

Education, Experience and requirement:

• BBA/BSc/BA from accredited Institution of higher learning;
• 5 years of work experience;
• Medical Clearance (Preferred Medical Centers: SOS Medical Clinic, Snapper Hill Clinic, Malag Clinic, JFK Medical Center, ELWA Hospital or Catholic Hospital);
• Excellent interpersonal communication skills, both verbal and written;
• Customer service and relationship-building skills
• Teamworking skills
• High degree of honesty,
• Organization and time management skills