MISSION/CORE PURPOSE

The Corporate Affairs Administrator will provide administrative and secretarial support to the Corporate Affairs Department.

CORE RESPONSIBILITIES

• Manage day-to-day administration of the Department
• Develop and maintain an efficient and comprehensive documentation and filing (electronic and hard) system
• Organize and attend meetings and ensure DCEO and concern parties are well-prepared for meetings
• Liaise with clients, suppliers, staff and other relevant individuals to arrange meetings
• Take dictation, prepare agendas and minutes of meetings
• Manage sensitive matters and information regarding pertinent issues
• Cross-check documents to ensure quality control and compliance to Lonestar Cell MTN policies
• Handle internal and external designated correspondence
• Process all requisitions for the department
• Coordinate DCEO travel and accommodation in conjunction with HR Department
• Tabulate and retrieve DCEO’s official claims
• Make efficient travel arrangements for the division as necessary
• Proactively manage DCEO’s electronic calendar, and seamlessly plan her itinerary, schedule and meetings
• Screen telephone calls, enquiries and requests, relay accurate and timely messages and handle where appropriate
• Meet and greet visitors at all levels of seniority
• Receive incoming correspondence, email, faxes and mail from Post Box for the Corporate Division
• Draft, type and dispatch all correspondences
• Assist DCEO to manage output, workflow and office deadlines
• Read, monitor and respond to emails
• Plan and organize Conference & Telepresence Rooms for meetings and manage events
• Order stationery, office supplies, etc. to ensure the smooth operations
• Provide clerical assistance for other functions within the Division as necessary
• Undertake any other duties as requested by DCEO

QUALIFICATION AND EXPERIENCE

Education

• Bachelor of Arts or Science degree.

Experience

Minimum of 3 years’ experience as a professional secretary, office manager or personal assistant; with experience in supervising others

CORE COMPETENCIES

Important competencies required for the position

Must be a Role Model of ethical practices by living the MTN Values of : Leadership ; Innovation; Relationship ; Integrity ; Can Do & adopt the MTN Vital Behaviours of : Complete Candour; Complete Accountability ; Active Collaboration; Get-It-Done; for others to follow

Knowledge & Skills

• Experience of organizational change.
• Creative and critical thinking abilities with an eye for detail.
• Excellent presentation, oral and written communication skills
• Ability to work under pressure and time constraints
• Computer literate and tech savvy.
• Ability to work effectively with a wide range of cultures in a diverse community.
• Excellent interpersonal skills

BehavioralQualities

• Conceptual Thinker
• Problem Solver
• Improvement Driver
• Culture and Change Champion
• Supportive People Manager
• Relationship Manager
• Results Achiever
• Operationally Astute
• Commitment to the organization
• Good teamwork and cooperation

HOW TO APPLY:

Email all applications (Cover Letter and updated Resume/Curriculum Vitae) to:

hrvacancy.lr@mtn.com

Or apply through the system below.

In the Subject of your email: State your name and the vacancy you are applying for.

Deadline for submission: Wednesday, September 9, 2020 @ 4:30 p.m.

Please Note the following:

1. Only short-listed candidates will be contacted.
2. The Position is not an EXPATRIATE position. Foreign nationals qualifying must be prepared to accept contract on LOCAL TERMS.