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Position Title:
ADMISTRATIVE ASSISTANT/WARM BASE
Position Number:
002
Project Worksite:
Central Office/AMD (2 positions)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health
Summary of Position:
The Administrative Assistant will be responsible for providing a wide range of administrative and clerical, and logistical tasks to support Senior PREVAIL staff and activities.
Description of Responsibilities:
 Provides administrative support to a direct supervisor or the Site Manager as well as multiple Senior Staff members and their immediate steams.
 Schedules and maintain a busy calendar, coordinating and arranging all in-country staff travel, as well as arranging and coordinating meetings.
 Interact professionally with senior and mid-level management staff, program staff, visitors, providers, participants, guests, vendors, etc.
 Assists in time reporting management as well as reporting of the expenses and petty cash expenditures.
 Performs administrative and clerical duties, and prepares correspondence as deemed necessary.
 Performs regular inventory checks and order supplies as needed.
 Exercises sound judgment and discretion when handling sensitive matters, arranges essential incoming items in priority action orders, and manages deadlines on incoming requests to successful completion.
 May be requested to assist Finance in withdrawing and disbursing participants’ trackers payment reimbursement funds.
 May be requested to assist Finance and work closely with Social Mobilization and Communication (SMC) to develop payment reimbursement forms for Attendees/Participants and the disbursement of payment.
 Responsible for preparing petty cash vouchers as requested.
 Assists with the disbursement of allowance to Participants in the different studies upon request.
 Other duties as assigned.
Skills:
 Written and verbal communication skills, vocabulary, and grammar.
 Attention to detail is a must.
 Ability to establish and maintain office records and files.
 Ability to understand and follow complex oral and written instructions.
 Ability to perform a variety of important, sometimes urgent, confidential, and complex tasks. Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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 Time management skills are required to prioritize assignments and deliver projects within required schedules.
 Knowledge in financial and human resources management, contract, asset and procurement, information and communication technology, and general administration.
 Proficient in Microsoft Office, especially in Word, Excel, and PowerPoint.
Qualifications
 Education: Associate or Bachelor’s Degree in Business Administration or social sciences or equivalent in the related field.
Application Instructions:
Click the apply button below.