Position Title: Contracts & Procurement Administrator
Position Number: 7011
Reports To: Associate Director, Global Contracts and Procurement
Project Worksite: Central Office
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical
research partnership between the U.S. Department of Health and Human Services and the Liberian
Ministry of Health
Summary of Position:
Oversees and manages the in-country PREVAIL-related contracting and procurement activities under
the guidance and direction of the AD, Global Contracts and Procurement. The successful candidate will
implement operational and business processes within the Contracts & Procurement Department;
contribute to efforts to develop and improve department operations through use of efficient and
effective integrated processes; implement common management platforms to leverage organization
resources; and serve as the in-country PREVAIL department liaison with the PREVAIL in-country and
headquarters leadership teams.
Description of Responsibilities:
▪ Enter data into Contracts & Procurement information systems to enable timely and accurate
reporting on contracts, subcontracts and vendor agreements.
▪ Produce ad hoc management reports on key PREVAIL-related program activities related to
subcontractor/vendor agreements.
▪ Uploads and maintains content on FHI Clinical SharePoint and in shared workspaces.
▪ Prepares, reviews, and submits for approval subawards and select procurement actions
following established procedures and thresholds.
▪ Prepares, reviews, and issues modifications to subcontractors or vendors providing services to
the PREVAIL program.
▪ Works in partnership with operations staff to monitor compliance with flow-down provisions
contained in vendor agreements.
▪ Participates with department management on design/use of IT tools (e.g., department website,
shared workspaces and others as identified).
▪ Critical thinking and strong analytical skills applied to successful completion of tasks.
▪ Increasingly effective/persuasive oral communication and business/technical writing skills.
▪ Demonstrable growth in technical expertise on regulatory matters, contract management
systems, processes and computer software.
▪ Works on increasingly complex and problems of diverse scope requiring critical analysis and
comprehensive evaluation of critical factors.
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▪ Works closely with HQ department staff to collaborate / escalate issues as appropriate for
timely resolution
▪ Other duties as assigned.
Skills:
▪ Working knowledge of Liberian laws, rules and regulations related to the acquisition of products
and services for use on the PREVAIL program
▪ Applies knowledge of operational and administrative policies and procedures. Strong critical
thinking and analytical skills applied for problem solving.
▪ Strong oral communication and business writing skills; effective interpersonal skills.
▪ Demonstrates proficiency in use of department management information systems, tools,
processes and associated computer software.
▪ Demonstrates commitment to accomplishing high quality deliverables on schedule.
▪ Ability to plan, coordinate and supervise diverse administrative and/or operational support
services.
▪ Ability to adapt to work environments in diverse cultural settings.
▪ Exercises judgment within defined procedures and practices to determine appropriate action and
identify gaps
▪ Escalates issues and navigates obstacles to deliver work products in a timely manner.
Demonstrates ability to differentiate between situations which can be handled independently
and those which require escalation.
▪ Demonstrates analytical thinking and considers impact of actions.
▪ Identifies potential process efficiencies and improvements.
▪ Gathers, reviews, and analyzes information of various factors to implement corrective actions.
▪ Completes tasks and addresses problems in accordance with priorities, policies, commitments,
and departmental goals.
▪ Decisions or actions may affect or impact the ability to achieve results and delay departmental
timelines.
Leadership Competencies:
▪ Commitment to the Organization, its Mission and Values
▪ Cultural Sensitivity / Valuing Diversity
▪ Building and Managing Relationships / Encourages Collaboration
▪ Performance Management / Promotes Staff Accountability
▪ Conflict Management / Coaching and Mentoring
▪ Results Orientation / Commitment to Excellence
▪ Knowledge Sharing / Continuous Learning
Qualifications
▪ Education: Bachelor’s Degree in Business Administration, Legal Studies or related field.
▪ Preferred Job-related Experience: Typically requires four (4) years’ experience with concepts,
practices and procedures of contract/operations and documentation management. Requires at
least two (2) years in a contracting or related position. Demonstrated experience with
organizational and project management procedures. Proficiency in Microsoft Office software
and SharePoint, general acclimation towards information systems, and Internet capabilities.
Must be able to read, write and speak fluent English.
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▪ Additional Eligibility Qualifications: Prior experience with International development,
healthcare, or consulting industry preferred. Prior work experience in planning and
implementing administrative management processes
This job description is not designed to cover or contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee. Duties, responsibilities and activities may change, or
new ones may be assigned with or without notice.
FHI Clinical values the diversity of our workforce. Without limiting the scope of the preceding provision, all persons who
work or who seek to work in Liberia are entitled to enjoy and to exercise the rights and protections conferred by the
Decent Work Act of 2015 irrespective of: race, tribe, indigenous group, language, colour, descent, national, social or
ethnic extraction or origin, economic status, community or occupation; immigrant or temporary resident status; sex,
gender identity or sexual orientation; marital status or family responsibilities; previous, current or future pregnancy or
breastfeeding; age; creed, religion or religious belief; political affiliation or opinion, or ideological conviction; physical or
mental disability; health status including HIV or AIDS status, whether actual or perceived; irrelevant criminal record,
acquittal of a crime or dismissal of a criminal prosecution against them; or personal association with someone
possessing or perceived to possess one or more of these attributes.
Process to apply for this position:
Deliver the application to: FHI 360 Financial Management Center
16th Street, Payne Avenue, Sinkor
Monrovia, Liberia
202-884-8000
OR
Apply through the system below.