Job Description

County Financial Management Specialist

Department : GPO, Liberia Field Office

Position Reports To: County Health Systems Strengthening Advisor (CHSSTA)

Position Supervised: None

Location : Lofa County

Overview:

The County Financial Management Specialist will support the county in the areas of pubic financial management (PFM) and implementing PFM risk mitigation plans for the USAID-funded Strategic Technical Assistance for Improved Health Systems Performance and Health Outcomes (STAIP) project. The project will operate over a four-year period.

The position will operate under the leadership of the County HSS Technical Advisor and Senior Finance & Administration Manager and Jhpiego’s senior management team, and will support the county particularly in complying with and implementing GOL/MOH public financial management functions. In addition, the FM specialists will also be responsible for the finance and administration aspects of the project. The Financial Management specialist will be supported by, and work with Price Waterhouse Coopers (PwC) PFM experts and consultants to support county to meet the PFM functions and implement risk mitigation plans.

Job Responsibilities

• In Collaboration with the CHO and administration and operation staff of the CHT, co- develop county specific PFM TA packages that include simple job aids
• Support the county admin and operations staff to review and monitor the PFM risk mitigation plan
• Support the functionality of the different committee’s such as budget and audit commit
• Support the counties in the use of mobile and other technologies for bank reconciliation and advance liquidation of county staff
• Support the counties to meet the financial and management requirements for contracting in and PBF functions
• In close collaboration of PwC PFM experts and consultants and SIOs, support the CHT to develop County Outcome oriented dashboards using the DHIS2 platform that integrates PFM, PBF and JISS scores
• Undertake STAIP project specific activities as:
  • Maintain, monitor, and disburse funds from the project bank account(s) accordance with Jhpiego financial policies and procedures as outlined in the Organization Finance and Accounting policies manual, Procurement Policy and any other policies
  • Examine financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial data.
  • Ensure that accounting documents are filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice and donor guidelines.
  • Monitor and reconcile supplier statements on regular basis and ensures timely settlement of bills.
  • Responsible for collection and disbursement of cash and ensures that it is stored in a secure location.
  • Maintain a cash register to ensure that there is a proper audit trail of all cash transactions within the organization.
  • Monitor and reconcile travel expenses and project expenses to individual advances on a regular basis.
  • Ensure that all unspent advances are deposited to the bank with 48 hours after receipt.
  • Codes, tracks, and processes vendor invoices, consultant invoices and travel advances for payments on a timely basis.
  • Post entries into the accounting system on a daily basis.
  • Work with the Sr. Finance & Administrative Manager to update various monitoring tools such as the purchase order log, motor vehicle log, airfare and airport transfers logs etc. as needed.
  • Provide guidance/feedback to the Management Team. Lead to ensure the sound functioning of the office.

Required Qualifications

• Degree in Accounting, Finance, or Business Administration
• 5+ years’ relevant experience in finance or accounting.
• Good knowledge and experience in the public financial management of MOH of Liberia and other acts and regulations of government of Liberia
• Experience of working in performance-based financing in health or other relevant sectors
• Knowledge of USAID rules and regulations.
• Previous experience with nonprofit organizations would be an added advantage.
• An understanding of maintenance of ledger entries, bookkeeping skills and bank reconciliation.
• Computers skills including use of spreadsheets and/or accounting packages (QuickBooks)
• Good oral and written communication skills to effectively communicate findings and analyses
• Cooperative, hardworking, flexible & dependable.
• Have integrity and a sense of confidentiality

Interested applicants should send their electronic applications and CVs. Click the apply for Job button below to apply through the system.

including three professional referees, email addresses and telephone numbers. Deadline is 5:00pm, August 13, 2020. Only short-listed candidates will be contacted. Applications will be reviewed on a rolling basis and qualified and interested residents of Lofa County are strongly encouraged to apply as well. Jhpiego is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Female candidates are strongly encouraged to apply. Failure to follow the instructions of applying.