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Position Title:
DEPUTY DIRECTOR, ADMINISTRATION/WARM BASE
Position Number
009-A
Project Worksite:
Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Deputy Director of Administration will provide strategic guidance, direction, and oversight on the overall facilities, logistics and administrative activities of the PREVAIL initiative. The Deputy Director – Administration will collaborate closely with the TMG Country Coordinator and will represent the program on the TMG/POMT and will liaise with other colleagues to successfully deliver operational services.
Description of Responsibilities:
 Collaborates with the PREVAIL leadership team and TMG Country Coordinator to ensure the effective oversight of the administrative activities. Collaborates with in country Technical Advisors and headquarter based Technical staff to ensure programs are designed according to organization and industry best practices, program framework and regulations
 Collaborates with the Network Director to proactively identify opportunities for new programming initiatives and funding to support them
 Provides support to the overall leadership and management to programs, ensuring strategic program direction, managed growth and compliance with organization policies and procedures and donor regulations.
 Manages, implements, and monitors systems, services, staff and budgets to achieve administrative and programmatic goals, For example, monitor project expenditures ed on a monthly basis
 Provides timely and accurate administrative and programmatic reports to PREVAIL Leadership, TMG/HQ Project Management Team and donors as required
 Prepares and monitors approved budgets for assigned projects
 Approves all expenditures relating to budgets
 Provides technical assistance through review or writing of proposals, protocols, papers, reports to ensure accuracy and appropriateness
 In collaboration with the PREVAIL Leadership Team and TMG Country Coordinator, recruit, orient and supervises Country Office staff to support country programs and ensure the completion of technical, programmatic, financial, and resource development needs are met and achieved
 Collaborates with Technical and Program staff to ensure that program implementation is managed closely through the development of structured work plans, indicator tracking sheets and approved monitoring plans
 Supervise staff to ensure compliance with all administrative and operational policies and procedures..
 Ensures expenditures within each project is monitored on a monthly basis, and that corrective action Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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is initiated and tracked  Provides leadership to Technical and Program staff to ensure the development of timely, high quality and regulation-compliant activity reporting per organization and donor guidelines
 Collaborates with Operations and cross functional groups on matters concerning staff development so as to maintain project accountability and scale in the short term and fast track capacity building for the long term
 Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support
Skills:
 Excellent management and leadership skills with the ability to build strong relationships with clients, focus on impact and result, and responds positively to feedback
 Demonstrates knowledge and competency in working in a past research environment
 Solid knowledge in financial and human resources management, contract, asset and procurement, information and communication technology, and general administration
 Ability to lead clinical processes re-engineering, to implement new systems, and to positively affect staff behavioral/ attitudinal changes
 Is exemplary of collaboration and promotes cross-unit teamwork
 Demonstrates knowledge sharing orientation, and ability to mentor and coach staff
 Demonstrates effective team building and leadership, and conflict resolution skills
 Ability to lead strategic planning, results-based management and reporting, formulation and monitoring of projects/programmers
Leadership Competencies:
 Effective strategic planning, program evaluation and project management skills
 Strong consultative and negotiation skills
 Budgeting, financial management, and policies and procedures oversight experience
 Demonstrated public relations and diplomacy skills
 Excellent oral and written communication skills
 Ability to build positive local working relationships with local communities, government officials, and donor representatives
 Ability to analyze and establish effective and supportive cross- program coordination, organizational procedures, and management systems
 Commitment to the Organization, its Mission and Values
 Cultural Sensitivity / Valuing Diversity
 Building and Managing Relationships / Encourages Collaboration
 Performance Management / Promotes Staff Accountability
 Conflict Management / Coaching and Mentoring
 Results Orientation / Commitment to Excellence
 Knowledge Sharing / Continuous Learning
Qualifications:
 Education: Master’s Degree in Social Sciences, Finance and Public /Business Administration, Public Policy, Hospital Administration, or other related fields.
 Preferred Job-related Experience: At least six (6) years of relevant experience of development in a governmental, multilateral or civil society organization in a multi-cultural setting, including three (3) or more years of senior-level management responsibilities in a challenging and complex organizational setting.
 Additional Eligibility Qualifications: Minimum of five (5) years’ experience managing staff in multiple levels of an organization, both management and individual contributor level staff.
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Application Instructions:
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