Location: Monrovia, Liberia

Position Status: Full-time or Part-time, Exempt or Non-exempt, Regular or Temporary

Salary Level: (Refer to the relevant salary scale)

Risk Level: ☐ Level 3 ☐Level 2 ☐Level 1

(Level 3: Frequent contact with participants, direct contact with children, access to sensitive data, and/or high level of accountability.

Level 2: Some contact with participants; unplanned non-direct contact with children.

Level 1: Likely to have no contact with participants or sensitive data)

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Since 2002, Mercy Corps has worked alongside Liberians to build pathways out of poverty, poor governance, and economic hardship. Mercy Corps’ interventions have evolved based on the context and needs of the Liberian people. Today, we are focused on the following areas: good governance, youth employment and market systems development, renewable energy, financial inclusion, and health and nutrition. We work closely with the Government of Liberia, the private sector, civil society, international and local NGOs to implement our programs in 10 of the 15 counties of Liberia. Mercy Corps is one of the foremost development actors in Liberia implementing strategic and systems driven programming.

Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Liberia, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

The Deputy Finance & Sub Award Manager is responsible for managing the programmatic, financial, and operational aspects of sub-awards issued under all programs across Mercy Corps Liberia. Working with an increasingly wide and diverse set of local and international partners at all levels of public, private and, civil society, there is a need to strengthen programmatic and financial support to partners to enable more robust growth and development of sub-grantees. Compliance with the donor regulations and Mercy Corps internal policies and procedures is a critical part of the capacity building process and essential to enable sub-grantees to develop strong systems that will help in the delivery of programmatic interventions. S/he works under the direction of the Finance and Compliance Director and works closely with staff from the Operations Team, Finance Team, and Program Team. In addition, the Deputy Finance & sub Award Manager will establish strong links to our Global and European Headquarters through regular consultation with Mercy Corps’ compliance and legal departments in both Edinburgh (EDI) and Portland (PDX)

Essential Job Responsibilities

FINANCE AND ACCOUNTING managent

• Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with MC policies and procedures and donors’ requirements.
• Perform compliance reviews processes including procurement, logistics, stock management, HR & Admin, and coordinate with the relevant departments to correct and improve as needed.
• Provide advice, training, and consultation on compliance with MC policies and procedures as well as donor compliance requirements.
• Ensure grant files are maintained and up to date in accordance with Mercy Corps’ minimum program requirements.

Accounting

• Support the Finance and Compliance Director in month-end and year-end HQ required reports, quarterly balance sheet reconciliation reports, fiscal year-end reports, statutory deductions’ reports, and other taxable benefits reports.
• Assist in posting the transactions in the accounting system and review for any necessary corrections.
• Prepare timesheet allocations for all international and national staff and review and post timesheet allocations in the accounting system.
• Prepare/review necessary reclassification entries and other accounts’ adjustments;

PROGRAM DEVELOPMENT & REPORTING

• Prepare and update monthly grant spending reports (Budget vs. Actuals, BvAs) for the Country Office, including administrative/operational projections; work with program managers to ensure program projections are updated; together with the relevant program managers and staff members, review BvAs and projections, to ensure program implementation is on time, target and budget
• Assist in the preparation of financial reports, including budget projections of assigned programs.

SUB-GRANTS & COMPLIANCE

• Support maintenance of a filing system for sub-grants and related documents as required by policies and regulations of Mercy Corps.
• Conduct pre-award assessment process as well as the contracting and closeout processes; ensure that all steps are properly documented in accordance with Mercy Corps’ minimum program requirements.
• Help ensure subgrantee payments are on time and subgrant financial reports are properly reconciled.
• Review subgrantee financial reports, manage and assist in subgrantee site audits and follow up on subgrant compliance issues. Ensure subgrantee information is entered and updated in the accounting system on a regular basis.
• Provide training and compliance guidance and consultations to subrecipients on a demand-driven basis.
• Ensure that subawards are executed in alignment with the prime award agreement and the applicable regulations, staying abreast of changes in regulatory environment related to donor/grant compliance; update procedures as necessary
• Responsible for subaward financial close-outs, including ensuring that all requirements of the subaward agreement have been met and that subaward funds have been properly settled.

Strategy & Vision

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
• Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
• Create and maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.

Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations, and provide constructive feedback via regular performance reviews.
• Provide team members (new and old) with information, tools and other resources to improve performance and reach objectives.
• Provide coverage and backstopping for Finance and compliance Director
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

Finance Assistant

Accountability

Reports Directly To: Country Finance and Compliance Director

Directly With: Program Director, Operations Team, and People and Culture Team

Knowledge and Experience

• Five years of finance experience, including budgeting and grant management.
• At least four years of high-level finance management experience with international NGOs.
• A university degree in finance, accounting, or a related business management field is required.
• Strong background in compliance and coordination with operations, program departments, and partners.
• Good understanding of accounting and proven experience in managing financial systems, payroll, and balance sheet accounts.
• Experience in financial analysis and reporting within non-profit organizations.
• Experience in budgeting for various donor proposals.
• Experience in leading internal and external audits is a strong asset.
• Experience in training and capacity building of staff.
• Advanced computer skills in MS Office programs are required, particularly Excel;
• Fluent written and oral communication in English is required.

Success Factors

The Successful candidate will have an ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to take financial data and present it in meaningful financial reports is essential. The Deputy Finance & Subawards Manager must be willing to travel to all Mercy Corps field offices and project sites for short- and long-term assignments.

In particular, the successful candidate will be willing to travel to the field locations based on the needs of the Mercy Corps program. This will mean sometimes staying and working in stressful environments with very basic living conditions, strictly following security protocols at all times, and sometimes working long and irregular hours.

Mercy Corps team members represent the agency both during and outside work hours.

Team members are expected to conduct themselves professionally and respect local laws, customs, and MC’s policies, procedures, and values at all times and in all in-country venues.

Living Conditions / Environmental Conditions

The position is based in Monrovia, Liberia, and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing, and staff will have access to good medical services, and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Efficiency and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out different backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC, and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).

Signatures

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