BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture, food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve BRAC’s goals of safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so

Job Summary:

Executive Assistant to the Country Director is a critical leadership support role, responsible for enhancing the effectiveness and efficiency of the Country Director’s office. This position acts as a strategic partner, providing high-level administrative, operational, and project management support, while also facilitating internal and external communication. The role requires a highly organized, proactive, and discreet individual with exceptional communication and problem-solving skills, capable of navigating complex organizational dynamics.

Key Responsibilities:

1. Strategic Support and Project Management:

• Act as a strategic advisor to the Country Director, providing insights and recommendations on key initiatives and operational matters.
• Manage and prioritize the Country Director’s strategic activities, ensuring timely execution and alignment with organizational goals.
• Conduct research, analysis, and prepare briefing materials, reports, and presentations for the Country Director.
• Monitor and track the progress of key initiatives, identifying potential challenges and recommending solutions.
• Facilitate cross-functional collaboration to ensure seamless execution of projects and initiatives.
• Represent the Country Director in meetings and discussions, as required.

2. Executive Administrative Support:

• Manage the Country Director’s complex calendar, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring timely and appropriate responses.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Organize and manage confidential information and documents with utmost discretion.
• Coordinate logistics for meetings, workshops, and events, including venue selection, catering, and participant management.
• Process and manage expense reports, travel reimbursements, and other administrative tasks.

3. Internal and External Communication:

• Serve as a primary point of contact for internal and external stakeholders, fostering positive relationships and ensuring effective communication.
• Prepare and disseminate internal communications, including memos, announcements, and updates.
• Coordinate and manage external communications, including correspondence with government officials, donors, and partners.
• Prepare and manage communications for the Country Director.
• Ensure clear and consistent messaging across all communication channels.
• Manage the information flow to the Country Director, ensuring the Country Director is well informed.

4. Operational Efficiency and Improvement:

• Identify and recommend opportunities to improve operational efficiency and streamline processes within the Country Director’s office.
• Develop and implement systems and procedures to enhance workflow and information management.
• Ensure that the Country Director’s office operates effectively and efficiently.
• Manage the budget for the Country Director’s office.
• Assist in the preparation of reports for the Country Director.

5. Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve BRAC’s goals of safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so

Qualifications and Experience:

• Bachelor’s degree in Business Administration, International Development, or a related field; Master’s degree preferred.
• Minimum of 3-5 years of experience in a senior administrative or executive support role, preferably within an international NGO or similar organization.
• Proven experience in project management, strategic planning, and operational support.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
• Strong analytical and problem-solving skills, with the ability to think strategically and creatively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team, with a high degree of initiative and flexibility.
• Strong understanding of international development principles and practices.
• Knowledge of the operating context of Liberia is a plus.
• High level of discretion and confidentiality.
• Strong interpersonal skills and cultural sensitivity.

Personal Attributes:

• Proactive and results-oriented.
• Highly organized and detail-oriented.
• Excellent interpersonal and communication skills.
• Ability to work under pressure and meet deadlines.
• Strong ethical standards and integrity.
• Ability to handle multiple tasks simultaneously.

Employment type: Regular/Fixed-Term

Salary: Negotiable

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org.com)

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most

Effectiveness: We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!

External candidates are recommended to email their Resume with a cover letter and any supporting documents to bimcf.liberia@brac.net

Internal candidates are recommended to apply with their latest Resume including all job assignments in detail and a cover letter mentioning core competence and career aspiration with BRAC PIN and email to bimcf.liberia@brac.net copying their immediate line manager.

Please mention the name of the position in the subject bar.

Application deadline: 14th April, 2025

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

“BRAC International is an equal opportunities employer”

This position is open to Liberian Nationals only and qualified female candidates are encouraged to apply.