Job Title: Executive Assistant/Secretary

Company Overview: M&J Warehouse is a newly established company that specializes in the sales of building materials, equipment rentals, and construction services. We are looking for a highly motivated and experienced Executive Assistant/Secretary with a strong background in accounting, project management, and report writing. The ideal candidate should be capable of working independently and making significant contributions to the development, implementation, management, and innovation of our organizational processes to ensure sustainable growth.

Responsibilities:

• Manage and coordinate the schedules, appointments, and travel arrangements of the Managing Director and CEO of M&J Warehouse and Holding Company
• Provide administrative support to the Managing Director and CEO, including preparing reports, memos, and other documents
• Coordinate and manage projects to ensure adherence to timelines, budgets, and quality standards
• Develop and write detailed reports and proposals for internal and external stakeholders
• Manage financial reporting, including budgeting, forecasting, and compliance with relevant policies and regulations
• Manage daily and weekly social media postings to promote the company
• Contribute to process improvements and innovation, identifying opportunities for growth and efficiency

Requirements:

• Bachelor’s degree in accounting, business administration, or a related field
• Demonstrated experience in executive support, project coordination, accounting, and report writing
• Strong computer literacy skills, including proficiency with Microsoft Office and social media platforms
• Ability to work independently and take initiative
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels
• Experience in the construction industry is a plus

This position has a 3-month probationary period with the potential for extension based on performance and value. The ideal candidate will collaborate closely with the Managing Director and CEO of M&J Warehouse and Holding Company to support the growth and success of the organization. If you meet these qualifications and are passionate about joining our team, please submit your resume, cover letter and Passport size photo. Shortlisted candidates will be contacted and invited to an interview.