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Position Title:
FACILITIES MANAGER/WARM BASE
Position Number:
015
Project Worksite:
Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Facilities Manager is responsible for maintaining the facility and grounds. The Facilities Manager performs and supervises tasks related to electrical, plumbing, security, environmental, safety, custodial, and event coordination. This position requires a team player attitude, excellent interpersonal and communication skills, attention to detail, and project coordination. The Facilities Manager has a clear understanding of acceptable business practices about the function. The facilities manager can collaborate with and support management, project manager, project staff, and others.
Description of Responsibilities:
 Manages and performs all work related to the maintenance of the Project site and buildings including but not limited to plumbing, electrical, custodial, and security of the facility.
 Maintains equipment on project grounds by closely monitoring equipment and completing necessary testing as required. Also maintains accurate records of all maintenance repairs. Performs repairs as needed.
 Develops and manages the facility work order system. Assign tasks to an appropriate team member(s).
 Monitoring fuel consumption by ensuring the recording of data and translating them to ensure prompt attention and addressing the issues coming from the sites.
 relevant information for management’s use
 Oversees and provides custodial needs of the facility.
 Oversees and provides event coordination. Ensures proper scheduling of set up and take down for meetings, events, workshops, training, and otherwise as directed.
 Keeps buildings safe by making sure they meet building code requirements.
 Works with key PREVAIL staff and others to report problems, solutions, and costs associated. Provides a weekly status update on any pending project.
 Supervises all facility groundskeepers, maintenance, and custodial employees.
 Promotes a positive team attitude with employees, volunteers, and others.
 Develops, oversees, and may assist teams of contractors providing maintenance services such as cleaning, painting, and landscaping.
 Supervise contractors and vendors as it relates to maintenance.
 Develops and maintains a relationship with all contractors and vendors ensuring efficient facility operations.
 Implement procedures for handling, storing, safekeeping, and destruction of hazardous materials. Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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Maintain facility operations system.  Works with key PREVAIL to manage annual, semiannual, monthly, weekly, or daily facility budgets.
 May assist in key distribution as requested by management.
 Maintains facility-wide inventory list and reviews list at least annually.
 Support the IT unit in ensuring that modifications to facilities or office space is effectively managed.
 Regularly inspect facility properties for areas of concern.
 Attends staff meetings regularly.
 Serves as primary contact for facility-related emergencies, which may require evening and weekend work.
 Other duties as assigned
Leadership Competencies:
 Commitment to the Organization, its Mission and Values
 Cultural Sensitivity/Valuing Diversity
 Building and Managing Relationships/Encourages Collaboration
 Performance Management/Promotes Staff Accountability
 Conflict Management/ Coaching and Mentoring
 Results Orientation/Commitment to Excellence
 Knowledge Sharing/Continuous Learning
Skills:
 Technical knowledge and leadership abilities.
 Problem-solving skills.
 Analytical writing and thinking
 Report writing
 Team Management
 Budget Management
 Communication
 Motivation
 Ability to work within a team and take initiative.
 People’s person
 Project Management
Qualifications
 Education: Degree in Business Administration, Engineering, Construction Management or related field.
 Preferred Job-related Experience: At least five (5) years of clerical and administrative support experience.
 Additional Eligibility Qualifications: Minimum of three (3) years’ experience managing staff in multiple levels of an organization, both management and individual contributor level staff.
Application Instructions:
Click the apply button below