We are looking for a FINANCE, ADMINISTRATIVE & HR OFFICER to join our team in ForumCiv Liberia!

In anticipation of a 4-year grant from Sida as part of our Programme, ForumCiv’s Country Office in Libera is looking to recruit three Finance Administrative & HR officers who should have knowledge of Financial Management in general, with special focus on internal controls, financial reporting, and grant compliance that contribute to the achievement of the programme objectives.

The Finance Officers will be based at the ForumCiv Liberia Offices in, Bong, Bomi and Grand Gedeh counties and reports to the Finance, Administrative & HR Manager.

The position is a full-time position with starting time in January 2022, or as agreed. Position description is as below.

Position description for Finance Admin & HR Officers(3)

Areas of responsibility

• Support partners and provide coaching/mentoring to ensure the development/strengthening of their internal controls, financial management, etc.
• Conduct routine monitoring/follow ups of the financial records and transactions of partners to ensure that they are in compliance with grant agreement.
• Review financial aspects of project proposal of partners and progress reports and development appropriate review memos for subsequent actions by management
• Ensure all insurance policies/contracts for both staff and ForumCiv property are renewed in good time.
• Plan and organize for transfer of staff, partners, visitors and commodities from one point to another in line with existing organizational policies and procedures, including air travel, local travel, and accommodation and visa applications for ForumCiv staff, consultants, etc.
• Assist FAHRM in recruitment process by developing the recruitment schedule, facilitating shortlisting and scheduling interviews as well as conducting reference checks for successful candidates.
• Ensure documentation and archiving all recruitments for COL.
• Assist in drafting contracts and job descriptions for staff
• Maintain accurate leave records for all the staff and coordinate and compile leave plans
• Assist to coordinate staff performance appraisals.
• Maintain physical and electronic personnel records and ensure records are complete as required and staff files confidentiality held.
• Process monthly payroll and ensure all tax deductions are submitted and paid within the required time (Bong only)
• Assist to compile annual staff training needs, tracking and maintaining records of the same and ensure pre-and post-training reports.
• Advise line manager and other employees on employment law, policies and procedures.
• Handle employee grievances formally and informally, forward them to management and follow up for resolution.
• Support the Finance Manager with reviewing Financial transactions.
• Prepare and File Monthy reconciliation account schedules
• Prepare journal entries and process Vendor payments
• Support the Finance Manager in ensuring archiving guidelines are met
• Post transactions into Agresso accounting software

Qualifications and capacity required

• Relevant academic degree in Finance, Accounting, Economics, Business Administration, or equivalent qualifications obtained in another way. • Minimum 4 years of work experience in the development sector and in similar role.
• Good understanding of the role of the civil society for/in development. • Good ability to combine theory with operational

work and perform qualified analysis and site visits.

• Ability to express oneself orally and in writing in English.
• Experience working on projects related to environment or climate and
• Able to work independently
• Strong computer skills, particularly Excel, etc.
• In-depth understanding of the Democracy, Gender, Human & Land Rights, etc.
• Fluency in written and spoken English; excellent written and oral communication
• Ability to develop effective systems for organizational effectiveness.
• Fluency in written and spoken English; excellent written and oral communication skills.
• Understanding and experience of living and working in rural counties in Liberia

Desired qualifications

• Minimum 5 years of work experience in Accounting, Finance or related field in similar role
• Good knowledge in one or more of ForumCiv’s development perspectives and rights-based approach.
• Good understanding of the role of the civil society for/in development. • Good ability to combine theory with operational

work and perform qualified analysis and site visits.

• Good knowledge in Financial Management
• Understanding and experience of living and working in rural counties in Liberia
• Excellent interpersonal and communications skills with mature judgement and proactive approach to problem solving
• Accustomed to work collaboratively to take challenges and produce results with a proven track record of delivering on time and budget to a high standard.
• Culturally sensitive with proven ability to work effectively in a multi cultural environment and getting the most from programme teams and guiding a cross- functional team to achieve goals
• Demonstrate strong passion and commitment to advancing ForumCiv’s vision, Goals and Core Values and to make a positive change in Liberia • Strong Excel knowledge, and good understanding of journal entries

Application information

ForumCiv supports equal opportunities for all. We encourage qualified applicants regardless of gender, age, sexual orientation, functional ability or ethnic and religious affiliation to apply for the position.

By applying you agree to us storing any information you provide as part of your application.

Interested candidates should submit a CV and a short cover letter in English via email to job.liberia@forumciv.org with the subject heading “Finance Admin & HR Officers no later than Dec 3, 2021.Or apply through the system below.

We will conduct interviews regularly during the recruitment process and take contact with qualified candidates only. This is a senior position and Chancers are therefore discouraged from applying

We look forward to receiving your application!

About ForumCiv and the Liberia Country Programme

ForumCiv is a civil society member organisation that works with development issues from a rights-based perspective. Our vision is “a just and sustainable world where all people have the power to effect change”. We work with advocacy and capacity building of partner organisations around the world, on issues relating to democracy and human rights. We mediate grants from Sida to Swedish organisations cooperating with local partners in about 70 countries. We have offices in Sweden, Vilnius, Cambodia, Colombia, Kenya and Liberia. ForumCiv was founded in 1995 and is the largest civil society platform in Sweden with about 170 member organisations..

In 2018 ForumCiv received a grant of 51 million Swedish Krono from the Embassy of Sweden near Monrovia to support strengthening the fledging civil society organizations in the rural counties of Liberia.

With a focus on Land rights, Gender, Environment, and Democracy and Human rights, the Sustainable Ownership Programme has provided grants valued around 7 million Swedish Krona to 35 organizations for the implementation of projects in Bomi, Bong and Grand Gedeh Counties. We have also contributed to strengthening the organizational capacities of our partners by supporting them to develop/improve on their structures, systems and controls to allow for effective governance and management, and to promote sustainability.

In 2020 we hosted Liberia’s first ever Women Land Rights Conference that brought together members of the donor community, civil society, rural women from across Liberia, line ministries and agencies, the media, etc.; to review progress that had been made towards women’s land rights since the Land Rights Act was passed in 2018,

provide a platform for rural women to engage with decision and policy makers, and development actors, to flag challenges that limit the enjoyment of their land rights, and crave strategies for advocacy. The resolution from the conference was presented to the president of Liberia in February this year.

ForumCiv is also a part of an Action Aid led consortium which includes the Development Education Network Liberia (DEN-L) and is implementing a 3-year European Union funded Land Rights Project in Grand Gedeh, River Gee, and Sinoe Counties. The project runs to 2024.

ForumCiv’s Sustainable Ownership Programme will come to an end on 31st December 2021.Based on the achievements and lessons that have been learnt from the Sustainable Ownership Programme, ForumCiv has requested for additional support for a 4-year programme from Sida. When approved, this programme will commence in January 2022. ForumCiv will maintain the thematic of the previous programme but with a focus on strengthening the technical and structural capacities of partners, we will also support community led development actions, we will also set up resources centers which will be equipped with resource materials to support research, advocacy and research.