Job title: Finance/Administrative Officer

Report to: Executive Director

About Rebuild Africa Inc.

Lack of access to even the most basic form of education in Liberia denies a significant number of children, especially girls, the opportunity of living a full and meaningful life. So, working with partners, Rebuild Africa brings quality K-12 education to youths in poor and remote communities to help them break the cycle of perpetual poverty.

Many of these children are typically out of school, and those who do attend lack the most basic reading and math skills. They start school late, and only a few will ever finish high schools. Moreover, the schools they attend lack the required books and learning materials and have fewer classrooms. Their teachers have little or no training and attend school irregularly.

Rebuild Africa (RA) addresses these challenges by focusing on six priority areas.

1. We help children to read, write, and develop social skills for school and life.
2. We give over-age and out-of-school children a second chance to reboot their education through our remedial second chance program.
3. We run strong reading, math, and science programs in our primary schools.
4. We prepare our students for the world of work and college.
5. We train teachers and provide teaching materials; and
6. We build classrooms.

Main Responsibilities

Working under the supervision of the Executive Director, the Finance/Admin Officer is responsible for ensuring smooth operations within the organization, preparing Rebuild Africa monthly administrative and financial reports while upholding the institution’s mission and vision and adhering to its set standards.

Specific Responsibilities:

Finance

1. Make payments and receive funds in accordance with financial procedures:

• Assist in the development of the Rebuild Africa finance systems, manuals, and guidelines.
• Ensure compliance with the financial policy of Rebuild Africa.
• Keep relevant books and records for all financial transactions.
• Prepare monthly bank reconciliation statements for all bank accounts.
• Lead the process of developing budgets for funding proposals to potential donors.
• Collect and examine supporting documents.
• Ensure that documents and signatures are valid.
• Prepare payment vouchers, and receipt vouchers.
• Scrutinize contractors work log, process, and make payment.
• Maintain float, loan, and salary advance registers.
• Prepare monthly payroll.
• Prepare checks/payment orders and ensure that they are properly delivered.
• Record all transactions, on manual/computer systems as appropriate.

1. Manage the petty cash:

• Ensure that supporting documents/signatures are valid.
• Prepare petty cash vouchers.
• Be responsible for petty cash held in the office.
• Prepare petty cash form and request additional cash as necessary!
• Carry out cash count every two weeks.

1. Undertake any other duties that may be requested by the Executive Director

Administrative

• Oversee personnel matters and maintain personnel files.
• Ensure that agreed administrative procedures and guidelines are adhered to.
• Set up management meetings and follow up administrative issues raised at management meetings.
• Maintain all administration files.
• Receive, distribute, circulate, and file all documents that come into the office.
• Distribute documents to other agencies.
• Answer telephone calls.
• Ensure that all communications are properly referenced and recorded.
• Book flights and arrange visas for staff and visitors.
• Meet visitors at the airport.
• Make arrangements for meetings and workshops.
• Maintain and manage a suitable stock of office stationery.
• Receive visitors to the office in a polite and helpful way.
• Perform any other administrative duties as may be assigned to her/him from time

to time by the Executive Director.

Qualifications:

• University degree, preferable in Finance, Accounting and/or Business administration.

• At least 3-years of working experience in administration/finance
• Proven experience with bookkeeping/accounts and personnel

management

Skills:

• Excellent written and verbal communication
• Proficiency in the entire Microsoft Office suite.
• Ability to work independently under minimum supervision.
• Excellent communication skills.
• Analytical and problem-solving skills.
• Diplomacy, tact, and negotiation skills.
• Basic Report writing skills will be required.
• Ability to prioritize.
• Attention to detail.
• Ability to learn fast.
• Ability to communicate confidently, and comfortably about own personal.

Personal Attributes:

The incumbent must maintain strict confidentiality in performing the duties of this post and must also demonstrate the following personal attributes:

• Be honest and trustworthy.
• Be respectful.
• Possess culture awareness and sensitivity.
• Be flexible.
• Must be willing to work extra time if need be.
• Demonstrate sound work ethics.

How to apply:

Submit a Cover Letter addressing all the requirements stated in this advertisement, a resume or curriculum vitae, and the names and contact information for 3 references via email to: recruitmentraliberia@gmail.com with subject line: “Finance & Administration Officer” ∙ Deadline for application is Friday, April 4, 2024. ∙ NOTE: Only selected candidates will be contacted for interview.