The Finance and Administration Associate will support the finance, logistics and human resource functions in the Liberia office in order to enhance internal controls as per HD’s policies and procedures and will report to the Program Manager-Liberia.

Contract Type: – 12 months fixed term

Main Duties include;
Recording and reporting
•Ensure payment requests are duly approved
•Ensure strict respect of deadlines, encoding rules, budget lines;
•Ensure proper filing and archiving of monthly office report according to HD policies (originals in
local office, sorted by month / voucher number, including copies of monthly closing documents);
•Maintain the fixed asset schedule
•Support project, donor and statutory audits by responding to audit queries and providing
supporting documentation.
•Ensure full compliance with audit and internal control requirements.

Payments and cash
•Process request for cash payments, cheque and transfer;
•Ensure adequate follow-up of staff and consultants working advances and reconcile suppliers,
consultants and employees accounts on a monthly basis;
•Process cash payments and record expenses in the office report as per HD policies.
•Ensure timely payment of all relevant taxes according to local legal obligations;
•Control and process expense claims as per HD travel policy and review the per diems (DSA);
•Check supporting documents and follow up on signatures;
•Support the preparation of accrual files as per HD rule and liaise with project and costs centre
managers accordingly;
•Provide ad hoc administrative support to staff, including those overseas.
•Maintain staff logistics such as hotel booking, flight booking.
•Maintain Purchase Order records.
•Support the preparation of project financial reports and forecasts
•Assist in processing monthly/quarterly accounting close and year-end HD and local office statutory
close;
•Assist in planning and monitoring of cash flow requirements to ensure smooth implementation of
programmes
•Support in the processing of the monthly payroll and payment of statutory deductions
•Support the logistics function for the Liberia office and coordinate the payment of the vendors
•Any other task as requested by the Supervisor.

If you are interested in this position and meet the above-described qualifications, please send your resume (maximum 2 pages) with a short cover letter by October 5th 2023 to africa@hdcentre.org

Or apply through the system below.