IFAD-Project Implementation Unit
Program Management Unit (PMU)
Ministry of Agriculture Annex
University of Liberia Campus, Fendell
Post Title: Finance and Administrative Assistant(1)
Reports to: Financial Controller, IFAD-PIU Projects
Programme Management Unit (PMU),
Ministry of Agriculture
Primary Location: Lofa County
Start Date: December 1, 2019
Contract Period: One (1) year renewable
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Key results expected / major functional activities
Specifically, the Field Finance & Administrative Assistant will:
• Assist the Financial Controller in the implementation of a sound financial management system at field level;
• Prepare monthly funds reconciliation, and monthly expenditure and statements;
• Review retirements and financial reports submitted by implementation partners (IPs) before submission to Head
Finance Office in Monrovia;
• Process all payments at field level, ensuring that IFAD procedures are strictly adhered to;
• Responsible for the maintenance and accounting for petty cash at field level;
• Responsible for monthly Petty Cash Reconciliations and submit to Central PIU in Monrovia at the end of each
month;
• Monitor financial returns from Implementing Partners(cooperatives) at field level, including periodic visits
to their offices;
• Maintain a well- organized and up-to-date filing system for Project Documents;
• Perform physical inventory of projects assets in the field twice a year;
• Provide assistance to the external auditors as required;
• Prepare cash flow forecasts for field office as required;
• Responsible for day to day project correspondence / information sharing;
• Organize meetings at field level and act as the secretary to project meetings / prepare minutes;
• Responsible for the management of office stationery supplies including maintenance of stock list of stationery, as
required by staff and keeping a log of distribution;
• Undertake any other activities assigned by Project management.
Competencies:
• Learning, sharing knowledge and innovating: Challenges, innovates and contributes to a learning culture;
IFAD-Project Implementation Unit
Program Management Unit (PMU)
Ministry of Agriculture Annex
University of Liberia Campus, Fendell
[Type here]
• Problem solving and decision making: Solves complex problems and makes decisions that have wider programme
impact;
• Managing time, resources and information: Coordinates wider use of time, information and/or resources;
• Team Work: Fosters a cohesive team environment;
• Building relationships and partnerships: Builds and maintains strategic partnerships internally and externally;
• Capable Team Builder able to foster and build team spirit, focus and engagement at all levels.
Technical/Functional competencies
• Innovative Performer able to generate innovative solutions, assess risk, make decisions and accept consequences.
¨ Planner/organizer able to meet tight deadlines in a high-pressure and high-energy environment; flexible and able to
multi-task.
¨ Strong analytical skills.
Education:
Bachelor Degree in Accounting or Finance
Experience:
¨ At least 3 years’ experience working with donor funded projects
¨ Experience in working with accounting soft wares
¨ Highly computer literate including the use of Microsoft Excel

All Interested and qualified applicants should address their applications including letter of interest along with Curriculum
Vitae and copies of relevant Diplomas/Certificate to the below address via email: Kindly indicate in the email subject,
the Title of the position you are applying for.
Recruitment Team
IFAD Projects PIU
Programme Management Unit Ministry of Agriculture Email: ifadrecruit@moa.gov.lr or apply through the system below
Deadline for submission of Applications: October 31, 2019 at 5PM GMT
QUALIFIED WOMEN ARE ENCOURAGED TO APPLY