Finance and Administrative Associate
Job title: Finance and Administrative Associate
Level: SB-3
Position Number: 00143413
Location: City, Country
Full/Part time: Full-Time
Fixed term/Temporary: Service Contract
Rotational/Non-Rotational: Non-Rotational
Duration: One year (renewable subject to performance and
availability of fund)
The Position:
The Finance and Administrative Associate will deliver effective administrative and financial
support, advice and services to internal and external clients, providing finance and
administration related guidance and support to the Country Office (CO), with emphasis on
the 2021 Population & Housing Census.
You will work closely with the Population & Development team and will report to the
International Operations Manager through the Compliance and Internal Control Analyst.
How you can make a difference:
The availability of reliable data for policy formulation and decision making has been a major
concern to the Government of Liberia. UNFPA strategic focus is to support national capacities
for data collection, analysis, dissemination and utilization. The Government of Liberia,
through the Liberia Institute of Statistics and Geo-Information Services and with UNFPA
support, has planned the conduct of the 2021 Population & Housing Census (PHC). The PHC
will involve a lot of financial transactions and UNFPA seeks to capacitate the Government in
its endeavor to execute a smooth census data collection, analysis, dissemination and use.
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every
childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new Strategic Plan
(2018-2021) focuses on three transformative results: to end preventable maternal deaths;
end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff,
who embody these international norms and standards, and who will defend them
courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained
results; we need staff who are transparent, exceptional in how they manage the resources
entrusted to them and who commit to deliver excellence in program results.
Job Purpose:
You will support the effective management of financial resources entrusted to the 2021
Population and Housing Census program as well as the implementation of an efficient and
effective payment and documentation scheme to give effect to the same.
Possessing a depth of knowledge of UNFPA financial rules, guidelines and processes, you will
demonstrate a client-oriented, results-focused approach to interpreting rules, procedures
and guidelines. You will act in an advisory manner to program / project staff to maximize the
impact of census financial resources in delivering programs / projects.
You would be responsible for:
 Managing the operational aspects of programme/project inputs, including personnel,
sub-contracts, equipment, fellowships and other programme and project-related events
to facilitate programme/ project delivery.
 Preparing and monitoring the administrative budget, ensuring financial transactions are
in accordance with UNFPA financial rules. Proposing procedures to improve internal
controls and efficiency and responding to audit issues.
 Managing the recruitment and selection process, applying best practice HR approaches;
advising managers and project personnel on contracting options; coordinating the
performance appraisal process and advising on performance issues.
 Implementing corporate systems and applications in support of finance and human
resource management and CO operations; creating procedures for effective
management of UNFPA resources; and advising and training project staff.
 Reviewing and preparing material for activities relating to common services and
premises, privileges and immunities, entitlement
 Assisting in the management of the census budget, by budget formulation, controlling
allotments, monitoring expenditures, and preparing revisions as required.
 Act as a primary security focal person
 Develop reconciliation tools to ensure appropriate reporting of fixed assets under the
project.
 Act as fixed assets focal point of project for fully adhering with organizational policy and
procedure and guidelines, ensuring that they are practical and consistent with IPSAS
principles.
 Conduct periodical physical inventory, timely asset tagging and room wise asset list
 Ensure proper repair and maintenance of office, equipment and premises.
Qualifications and Experience:
Education:
A first university degree in Accounting, Finance, Business Administration, Public
Administration or similar discipline, desirable. Added postgraduate university degree or
equivalent professional qualification in Accounting, Finance, Business Administration, Public
Administration or similar discipline, an advantage.
Knowledge and Experience:
 Five years of relevant experience in administration, finance or office management.
 Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English;
Required Competencies:
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA
and the UN system,
• Embracing cultural diversity,
• Embracing change
Functional Competencies:
• Providing logistical support
• Managing data
• Managing documents, correspondence
and reports
• Managing information and work flow
• Planning, organising and multitasking
• Supporting financial data analysis
Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional
expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves
and our relationships,
• Communicating for impact
Managerial Competencies:
 Providing strategic focus,
 Engaging in internal/external partners
and stakeholders,
 Leading, developing and empowering
people, creating a culture of
performance
 Making decisions and exercising
judgment
Compensation and Benefits:
This position offers an attractive remuneration package and applicable benefits as per
UNFPA/UN staff rules.
Disclaimer:
HOW TO APPLY
Candidates should submit their applications indicating post and vacancy number, attach an updated
CV, and a completed United Nations Personnel History Form P.11 obtainable fromthe UNFPA website
at www.unfpa.org. ALL APPLICATIONS, WITH RELEVANT ATTACHMENTS, SHOULD BE
SUBMITTED BY EMAIL TO: ewatkins@unfpa.org with copy to debashish@unfpa.org. Or apply through the system below.
The last date to receive applications is 16 December 2019. UNFPA will only respond to applicants who
will meet the stated job requirements.
Please Note Well
This post is a National Post and applicants of either sex are encouraged to apply. Preference will
be given to equally qualified women candidates. UNFPA does not charge any application,
processing, training, interviewing, testing or other fee in connection with the application or
recruitment process. Please submit all fraudulent notices, letters or offers to the UNFPA fraud
hotline at http://www.unfpa.org/help/hotline.cfm