TITLE: Finance and Operations Officer

LOCATION: Monrovia, Liberia

REPORTS TO: Country Director, Liberia

LENGTH: 12 months, with the possibility of extension based on performance and funding availability

About Americares

Americares is an emergency response and global health organization committed to saving lives and building healthier futures for people in crisis in the United States and around the world. Since it was established in 1979, Americares has delivered more than $12 billion in humanitarian aid to 164 countries, including the United States. Together with its global network of more than 3,500 hospitals, clinics and community health partners, Americares is improving health outcomes for millions of people in need each year.

Position Summary

Under the guidance of the Country Director, the Finance and Operations Officer will support all Americares operations in Liberia, providing oversight responsibility for financial, logistics, physical inventory, administrative and operations functions. In support of the Country Director, the Finance and Operations Officer will provide management support to staff and partners on financial management, logistics, stores, human resources and staff development and administration. In this capacity, the Finance and Operations Officer will ensure efficient, transparent, and reliable finance and operations processes.

The Responsibilities of the Finance and Operations Officer will include, but are not limited to the following:

Finance

• Lead all financial management and reporting in the Liberia office, including supporting the Country Director in maintaining efficient financial controls and budget development, management, and tracking, including donor reporting.
• Monitor and, as necessary, coordinate compliance activities of all country offices to remain abreast of the status of all compliance requirements and to identify trends.
• Manage payroll and ensure Americares is meeting all related legal payroll tax requirements.
• Proactively engage in the budget development, implementation and revision as may be required.
• Lead in the preparation of all financial reports and verification for accuracy of documentations.
• Support the program team in preparation of annual and project budgets while also providing sound financial management guidance.

Logistics

• Oversee the procurement and management of supplies, assets, stock, computers (PCs and laptops), servers and communication.
• Oversee the management and maintenance of Americares vehicles
• Manage NGO registrations, work permits, visas, and insurance issues.
• Oversee the utilities (water, electricity, telephone and internet) in all field offices and ensure prompt payments and solutions management

Information and Communication Technology

• Oversee the management and maintenance of IT and communications technology (laptops, printers, telephone and other means related to Information and Communication Technology).

Human Resource Administration and Policy

• Ensure that the National Staff Human Resources Administration (HRM) policies (HRM instruments and systems) are in place and adhered to.
• Ensure proper HR administration and documentation.
• Ensure that HR administrative policies and practices are in line with the local legislation and keep the management informed of the updates/changes in the local labor and other relevant laws.
• Advise the Country Director and other managers on organizational development and personnel related issues.
• Implement Americares staff performance policies and processes in a timely and complete fashion.

Team Management

• Build financial management capacity of the project team through trainings, orientations, mentoring and coaching.
• Oversee maintenance and protection of all Americares assets at the Grand Bassa Sub-office and compile incident reports as necessary.

Safety and Security

• Take lead in ensuring that high level staff safety policies and security measures are put in place and adhered to.

Skills, Experience & Qualifications

• University Degree in Accounting, Finance, or Business Administration with at least 10 years work experience in finance/accounting/administration/logistics for INGOs.
• Comprehensive computer skills with practical knowledge of Microsoft Office (especially Word and Excel).
• Ability to communicate effectively, orally and in writing.
• Ability to produce clear and concise management information reports.
• Proven track record of managing financial and administrative resources of an INGO.
• Ability to work without constant supervision.
• Good interpersonal and communication skills.
• High level of integrity and attention to detail.