Department:Finance

Responsibleto:Head of Services

Location: Tubmanburg,Liberia

Contract length:Fixed term 1 year(with possibility of extension)

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

The Finance Manager will lead the day to day functions of MML’s accounting and financial activities. Prepare and maintain accurate and up-to-date accounting and financial records in compliance with regulatory and organizational policies and requirements in order to provide timely and accurate management reports

Key activities

Financial Management

• Ensure organisation compliance with Finance policies, procedures and controls
• Support the annual budgeting process, orienting staff on budget instructions and templates and consolidating submitted financial plans for review by management.
• Prepare initial proposal budgets in consultation with Program Manager
• On a monthly basis plan, monitor and control the country cashflow requirements and cash security to ensure the smooth implementation of the country operations
• At least on a monthly basis, provide management with timely management reports, including variance analysis and financial status, raising a flag where significant variances are anticipated or observed and provide recommendations thereafter.
• Track budgets in a timely manner
• Provide technical support to staff to ensure that finances and financial information is accurate and up-to-date and work with field Managers to strengthen field financial management capacity
• Timely preparation and submission of accurate monthly financial reports to Mary’s Meals Headquarters
• Prepare timely donor financial reports, where necessary
• Prepare and submit monthly cash requests to HQ
• Provide technical support and coaching to finance staff

Accounting Functions

• Maintain good banking relations.
• Oversee proper management of bank accounts, ensuring resources are available at all times for country program activities
• Ensure financial records are kept up to date and are accurately captured and coded
• Undertake regular audits and spot checks
• Establish timelines for field financial data, to ensure timely consolidation into monthly reports
• Ensure debtors and creditors are accurately and timely captured in financial system.
• Ensure bank reconciliations are prepared on time
• Ensure cheque books and receipts are properly accounted for and kept in safe and secure custody
• Review payroll and ensure salary is paid on time and in accordance with regulations and policy
• Ensure payments are made in accordance with relevant financial policies and statutory requirements, and in line with the annual financial workplans/budget
• Ensure timely payment of salaries, including expert transactions
• Ensure MML complies with local, organisational wide and international accounting principles and standards, including local regulations
• Working closely with the Logistics Manager, ensure stock reports and records are accurate and consistent with accounting records.
• Enforce the existing data back-up process and procedure for all financial information
• Reconcile the manual fixed asset register with that in the accounting system on a timely basis
• Ensure proper management of petty cash and expense reimbursement in all operational center.

Audit

• With support from Head of Services, prepare year-end financial statements, schedules and notes required for audits
• Point of contact for audit engagements
• Ensure that internal and external recommendations are implemented

Team Management and Development

• Will be an active member of the ECL (extended Country Leadership Team)
• Provide effective line and performance management to your team in accordance with MML’s policies, ensuring they achieve the unit’s objectives
• In consultation with the Head of Services develop a high performing accountable finance team through couching and mentorship, guided by a clear job description and workplans
• In consultation with the Head of Services, represent Mary’s Meals in relevant external Finance forums in Liberia.
• Supervision of Finance Officers
• Hold regular meetings with unit staff (Head Office and Field based) to ensure they are updated with recent issues

Mary’s Meals International competencies

All Mary’s Meals Liberia employees approach their role in line with the 7S competency model.

How to apply for this role:

To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and attach a valid up-to date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: 24th April 2023, at 5pm. Only shortlisted candidates will be communicated to for interview. Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

All applicants will be judged strictly on the basis of merit. Mary’s Meals is a child friendly organization committed to the protection of children. Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply