Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
Catholic Relief Services has been working in Liberia since 1957 with current programmatic focus targeting health, nutrition, peacebuilding, and agriculture. CRS Liberia is beginning implementation as Principal Recipient (PR) of a 12-month Malaria and Resilient and Sustainable Systems for Health (RSSH) Grant funded by the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund). CRS will draw on the agency’s global malaria, health systems strengthening and Global Fund expertise to oversee and strengthen vector control, malaria case management, prevention of malaria in pregnancy, health product management systems, health management information systems and M&E, human resources for health (including community health workers), and overall program management.
As Finance Manager you will be responsible for overall budget monitoring and compliance oversight of Global Fund Malaria Grant and all related sub-grants and sub-contracts. You will oversee the design and implementation of strong internal controls and appropriate financial reporting procedures/policies for CRS and partners, minimize/manage risks associated with grant implementation, safeguard Global Fund resources, achieve consistent compliance with the Global Fund grant confirmation and approved workplan/budget, and Global Fund and CRS’ policies, guidelines, and procedures. You will coordinate assessments and the identification of support needs and their implementation.
Roles and Key Responsibilities:
- Develop and manage financial processes in accordance with policies and provide proactive service delivery, advice, and support to managers, staff, and subrecipients in relation to managing the Global Fund Malaria/RSSH Grant project cycle (Design, Start-up, Implementation, Close-out), ensuring efficiency and compliance with CRS’ policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
- In coordination with the Chief of Party I, ensure that all partners and service provider agreements and amendments are well prepared, grant files are updated/maintained on Gateway, key grant documents are shared with the CP and HQ finance teams, and that the Global Fund Support Unit (GFSU) reviews all relevant agreements and amendments.
- Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources.
- Ensure integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting. Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail.
- Lead the preparation of accurate financial data, analysis and projections and support the Global Fund Malaria/RSSH Grant’s Senior Management Team and partners in interpreting data for decision-making and effectively managing financial risks.
- Oversee accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, Global Fund, LCM, MoH, NMCP, LFA and local government entities). This includes ensuring that reports (e.g. PU/DRs, pulse checks, AFRs, etc.) are discussed collectively with the different functions (program management, PSM, MEAL) to facilitate quality analysis of issues and identification of appropriate solutions. Ensure accuracy and quality checks are carried out prior to submission to the Global Fund.
- Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
- Oversee the performance of accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities).
- Lead assessment of staff and subrecipients’ financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed, and monitor and measure impact. Oversee the implementation of budgeting and compliance trainings with all partners.
- Lead implementation of CRS’ partner financial management policy. Ensure partners’ internal control systems are reviewed and monitored to verify that financial duties are adequately segregated. If needed, ensure that corrective action plans are prepared, and that program staff are supporting partners to address the identified issues within agreed timelines.
- Ensure project documents and financial records are maintained and readily available for internal/external audits and reviews. Lead efforts to close audit financial management findings in a timely and sustainable way.
- Ensure that gender equity is consistently and intentionally streamlined into all program activities, including staff recruitment and training.
- Champion CRS commitment to safeguarding everyone from harassment, exploitation and abuse through robust systems of prevention and response, as well as our commitment to gender equity.
- Master’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a related field with a focus on accounting required.
- Minimum of five years’ experience in a similar position, preferably with an International NGO and focused on health programming a plus.
- Experience with various donor regulations, especially Global Fund. Understanding of the Federal Acquisitions Regulations (FAR) and Generally Accepted Commodity Accountability Principles (GACAP).
Required Languages: English
Travel – Must be willing and able to travel up to 40%.
Knowledge, Skills and Abilities
- Significant experience in establishing and strengthening financial systems including planning, internal controls, recruitment, training, and partnership management in resource poor settings.
- Excellent analytical skills with ability to make sound judgment and decisions
- Very good planning, monitoring and organizational skills
- Ethical conduct in accordance with recognized professional and organizational codes of ethics
- Proactive, resourceful, solutions oriented and results-oriented
- Ability to work collaboratively
- A professional certification in Accounting (CPA/ACCA or equivalent) or a related field highly preferred.
- Good understanding and knowledge of Global Fund policies, regulations, and guidelines highly preferred
- Substantial budgeting, budget/expense analysis, and accounting experience.
- Knowledge of local law in taxation and local regulatory reporting procedures.
- Staff management experience.
- Strong experience in presenting and facilitating on financial management topics.
- Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle/ERP or similar financial reporting software highly preferred
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
Supervisory Responsibilities: Finance Officer and Finance Assistant (To be confirmed)
Key Working Relationships:
Internal: Chief of Party I, Country Deputy Finance Manager, Global Fund Malaria project staff (Technical Advisor II – Malaria, Technical Advisor II – MEAL and, Procurement and Supply Chain Manager), Operations Manager, HR Country Lead, programs and operations management teams, Global Fund Support Unit, and regional technical advisors.
External: National and local MoH, NMCP, the Liberia Coordinating Mechanism (LCM), Global Fund Country Team, Local Fund Agent (LFA), partners and other Global Fund Principal Recipients in Liberia and Malaria/RSSH Sub Recipients.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Please submit your application to: LR_HR@crs.org or apply through the system below.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer