This position reports to the Senior Finance Officer and works directly with the Program Management Team.

Responsibilities

Financial Controls

∙ Understand and implement policy stipulations in AAL’s Financial Policy and Global AA’s Financial Management Framework. Ensure that all procedures being carried out are in accordance with the Financial Policies and Procedures manual.

∙ Design and present for approval forms and templates for use in processing accounting information.

∙ Effect agreed period cut-off dates and process – depreciation, accruals, adjustments and prepayment allocations.

∙ Review, monitor and report status of project spending to SFO for appropriate action to be taken

∙ Provide project accounting support to the field team and internal project management team to ensure smooth running of the project.

∙ Review and advise on all field financial requests from staff and vendors; manage liquidation & retirement of all advances

∙ Prepare monthly bank reconciliations; handle cash; conduct cash count on a regular basis; ensure timely processing of regular payments (e.g. Income Tax and Social Security);

∙ Conduct periodic field monitoring visits

∙ Manage and process the expense report, including analysis, allocation, summarizing and entering data; monitor and analyze project related transactions including the accounts of partners

∙ Make sure all the receipts are clear, reasonable and are in line with budget before sending report to SFO

∙ Ensure that effective systems are in place to allow adequate financial monitoring. ∙ Ensure timely review of the quarterly financial reports in relation to the project reports.

∙ Support in ensuring that relevant report and analysis are carried out. ∙ Ensure that report includes actual versus budget analysis indicating burn rate and also include trended expense analysis

∙ Support in ensuring that funds are release on timely basis after approval and necessary support documents are provided.

∙ Prepare the monthly activity budget details for project and ensure strict compliance.

∙ Play key role in budget analysis.

∙ Ensure finance staff are properly and adequately trained on SUN /Vision / TM1

∙ Ensure SUN system information is up to date and reconciled at all times ∙ Ensure availability of relevant user training manuals to all finance staff

∙ Coordinate management response to internal and external audit findings, and to ensure proper follow up on agreed recommendations of both internal and external auditors.

∙ Assist SFO in the implementation of the recommendations of audit.

Development

Support

∙ Support in providing quality control checks on ensuring that valid input data are entered into the accounting systems.

∙ Provide financial advice, assistance and training to the Project Management Team, Partners and community personnel as required for them to improve on their financial management skills

∙ Monitor fixed assets acquisitions / movements

∙ Manage asset register and update the inventory records.

∙ Conduct physical inventory of all Action Aid and project’s assets in the LRP. ∙ Provide advice to project management team on statutory aspects of the programme work.

∙ Monitor project area and organizational performance to ensure reduced risk of loss of Action Aid funds and/or integrity.

Corruption

∙ Professional Accounting qualification (LICPA, CPA, etc)

∙ 3 years minimum experience or equivalent, prior experience on European Union (EU) Funded projects preferred

∙ Good English language writing skills: communicating effectively in writing as appropriate for the needs of the audience.

∙ Strong knowledge of internal controls and budget/cash flow monitoring. ∙ Excellent knowledge of international accounting standards.

∙ Experience in financial management of development projects especially for projects funded by development partners including EU and other relevant donors. ∙ Ability to work in a multicultural context/environment, engage in social justice activism/advocacy and demonstrate innovative practices

∙ Understanding of Women Rights issues in the Liberian context.

∙ Good complex problem solving skills and critical thinking skills: using logic and reasoning to identify the strengths and weaknesses of alternative solutions,

∙ Good analytical and report writing skills.

∙ Able to work closely with others (often from a distance) to meet tight deadlines and multiple priorities; able to work collaboratively across multiple teams and levels.

∙ Knowledge of Office 365 or Microsoft Office 2007/2010 (Word, PowerPoint and Excel), email and internet, and social media.

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Perspective

Management

Leadership

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Collaborative

Relationships

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Purpose and

Credibility