JOB OPPORTUNITY

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture and food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) will be announcing an initiative that will create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood. In preparation for the launch of the programme, BRAC International is seeking applications from competent, dynamic, and self-motivated individuals to fill the following position.

No. of Vacancies: 1

Job Title Finance Officer

Category : National

Tenure : 1 year

Salary : Negotiable

Reports to : Finance Account Manager

Duty Station : Country Office

Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve BRAC’s goals on safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure if any reportable incident occurs, and encourage others to do so.

MAJOR RESPONSIBILITIES

Assisting the Finance Manager with monitoring and reviewing activity budgets and financial project reports to ensure financial stability, ongoing project viability, and compliance with donor requirements;

1. Supervise three 3 Area Accountants supporting each in:
2. Recording transactions in cashbook (Withdrawal, transfer, deposits)
3. Preparing debit & credit vouchers for expenses and incomes
4. Identifying lines in the budget relating to a specific expenditure
5. Provide support in recording transactions in software ( SBI Cloud)
6. Reviewing payments before disbursement
7. Ensuring supporting documents are accurate before payments
8. Ensure that field staff follow Standard financial procedures
9. Ensure payments to the party are done in line with donor compliance Prepare and submit regular financial reports as required by management and donors;
10. Bill payment and voucher preparation and recording, Cash and bank management, and fixed asset management

▪ Reviewing Vouchers ensuring all supporting documents are accurate and attached for payment

▪ Ensure the right budget line is placed on each voucher before payment ▪ Ensure vouchers are approved through the approval process before payments are made

▪ Prepare Checks for vendors’ payments

▪ Ensure vendors present valid ID cards for payment

▪ Photocopy the Vendor’s ID cards and the check and attach a copy to the payment voucher.

▪ Ensure vendor(s) signed payment voucher upon receiving their check for payment to prove receipt of the check.

▪ Review budget ensuring funds allocated are available before payments are made ▪ STAMP all bills paid with the paid stamp and filed

✓ Payroll Preparation, Bank Reconciliation, Withholding tax and national Social Security Tax

Preparation;

▪ Prepare Payroll staff taking into consideration the monthly rate from LRA ▪ Ensure Payroll is reviewed by the Finance Manager and Country Head of Finance and Accounts

▪ Have Payroll approve and sign for salary payments through staff salary accounts. ▪ Prepare Monthly Bank reconciliation for project accounts

▪ Prepare Withholding and make direct payments through the banks to LRA ▪ Prepare and submit national social security payments.

✓ Cash and Bank transaction monitoring. Ensuring donor compliance are followed;

▪ Maintain an up-to-date cash and Bank book daily

▪ Issue staff Open advances

▪ Keep track of all open advance(s) transactions

▪ Remind and ensure staff reconcile their open advances for each month ▪ Maintain an accurate and up-to-date Cash Book by recording all Cash and Bank transactions in the cash book daily

▪ Reconcile all cash and bank transactions in the cashbook daily ensuring they match with what is in the system (SBI clouds)

▪ Enter all payments both cash and Bank transactions in financial software (SBI clouds) daily

▪ Transfer funds in SBI clouds from the Cost center to the cost source (Project) for bill payment

✓ ;

▪ Maintain hard copies of vouchers after payments are made

▪ Printing out Vouchers for each transaction from SDI Clouds and attached to Payment vouchers

▪ Scan and file all soft copies for the quarterly reporting period

▪ File hard copies in box folders labeled with each project

▪ Prepare the BVA report

✓ Following and enforcing BRAC’s procurement policies and procedures. Ensure that appropriate procurement standards and documentation are followed in the selection of contractors, vendors, suppliers, and grantees in line with the approved procurement Policy of BRAC;

• Reviewing comparing analyzing and approving products and services to be purchased;
• Safeguarding
• Read, understand, practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.
• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve program goals of safeguarding implementation
• Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment
• Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure for reportable incidents and encourage others to do the same

MAJOR CHALLENGES:

▪ Getting the right skill set within a limited budget

▪ Geographic and cultural constraints

Time constraint/ excessive workload

DECISION MAKING:

Decision taken independently:

Routine and operational

Decision referred to the Supervisor:

Policies related to financial approval.

RELATIONSHIP TO OTHER ROLES:

Within the Programme or Department (position names)

EXPERIENCE

2-3 years of experience in Finance/ relevant work.

KNOWLEDGE, SKILLS & COMPETENCIES:

• Very good knowledge of finance
• Proven experience with end-to-end
• Knowledge of financial management and reporting
• Having the highest levels of integrity and trustworthiness
• Excellent communication skills both oral and written
• Strong interpersonal skills, attention to detail, and a thorough understanding of financial principles and practices.
• Ability to effectively read and interpret information, present numerical data in a resourceful manner and skilfully gather and analyze information
• Demonstrated intermediate computer skills in Microsoft Office suite applications including Word, Excel, PowerPoint, and Outlook
• Dependable, able to follow instructions, respond to management directions, and able to improve performance through management feedback

1. SPECIFIC EDUCATIONAL QUALIFICATION:
2. Degree/ Concentration / Major Accounting

Bachelor

3-4 years, Financial Management, Accounting, Economics, Statistics or any relevant

BRAC is committed to safeguarding children, young people, and vulnerable adults, and expects all employees and volunteers to share this commitment. Therefore, our hiring process includes extensive background checks and criminal records disclosure. BRAC is an equal opportunities employer.

All qualified and interested applicants can submit a cover letter with their CVs with three referees, one of which should be your current or most recent employer/line manager, along with a copy of your educational qualification. Applications should be submitted by email to: bracrecruitement@gmail.com , with the position title on the subject line.

DEADLINE: July 10, 2024

PLEASE NOTE THAT ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED Preference will be given to qualified female candidates!