Job description: Finance Officer
Department: Operations
Responsible to: Accountant
Location: Tubmanburg
Contract length: 4 months
Our vision
That every child receives one daily meal in their place of education and that all
those who have more than they need, share with those who lack even the most
basic things.
Our mission
To enable people to offer their money, goods, skills, time, or prayer, and through
this involvement, provide the most effective help to those suffering the effects of
extreme poverty in the world’s poorest communities.
Our values
Confidence in the innate goodness of people – respect the dignity of every
human being and family life – good stewardship of resources entrusted to us.
Job purpose
Responsible for managing accounting transactions in line with the organisation
policy to ensure accountability. The Accounting Officer will be responsible for
processing payments, filing and maintaining the suppliers handling cash
transactions.
Finance Officer
Job description: Finance Officer 2 2
Key activities
Accounting functions:
• Receive and review supporting documents to ensure completeness
before payment.
• Ensure that documents and signatures are valid and in line with scheme
of delegation, organisational policies and local statutory requirements
• Prepare payment vouchers
• Ensure timely payment of invoices from suppliers and contractors within
5 working days of receipt.
• Timely preparation of accurate bank reconciliations
• Reconcile suppliers’ statement
• Support in the preparation of budgets
Record Management
• Ensuring that financial transactions and other documents are filed
correctly and timely and are easily accessible.
• Compile year end file for external audit
Other
• Provide any other financial information, as requested, and respond to any
other financial queries.
• Any other ad hoc duties as required
Job description: Finance Officer 2 3
Qualifications, skills and experience Essential Desirable
• Diploma in finance or related field. Those study for
professional qualification have an added advantage
✓
• Minimum 2 years’ experience in a similar role with NGO ✓
• Computer literate with working knowledge of Microsoft
excel, word and outlook packages.
✓
• Working knowledge of SAGE or other accounting
package.
✓
• Organised and efficient worker ✓
• Ability to work under pressure and to meet deadlines ✓
• Working knowledge of stock management ✓
Key relationships
Reports to:
Accountant
Internal relationships:
Accountant, Finance and
Administration Officer,
Logistics team, Program
team
External relationships:
Bank
Direct reports: N/A
Job description: Finance Officer 2 4
Mary’s Meals International team member competencies
All Mary’s Meals International employees approach their role in line with the 7S
competency model.
Self • I demonstrate resilience
• I lead by example
• I’m authentic and true to Mary’s Meals values
• I develop myself and set stretching goals
Service • I have a vocational attitude to my work
• I inspire hope in others
• I build belief that even difficult challenges can be solved
• I am committed to serving and enabling all who want to
be part of the global movement
• I work to ensure our future will be even better than our
past
Simplicity • I communicate effectively
• I follow clear decision making criteria
• I create plans that are easy to follow and contribute to
organisational goals
• I embrace inclusivity and diversity
• I focus on delivering results
Stewardship • I pay attention to the things that matter – (a) our physical
resources; (b) our people
• I nurture, develop and respect our relationships with
external stakeholders
• I deliver on my promises
• I am happy to be held accountable and to hold others to
account
Strategy • I have a point of view about the future
• I know our stakeholders and see our priorities clearly
• I help others to work in ways that have the greatest
impact
• I work to deliver my objectives
Strengthen • I contribute to a positive work environment
• I help and support those around me
Success • I maintain my technical competence
• I contribute to the success of my team
• I am accountable
• I embrace change
Job description: Finance Officer 2 5
Changes to the job description
As the organisation evolves, job descriptions may need to be reviewed and if
appropriate, changed. Such changes may be initiated as necessary by the manager
of this position in consultation with the employee. This job description may also be
reviewed as part of preparation for the annual Personal Development Review.
To apply, please send your CV (maximum 3 pages) with details of three professional
references (emails and cell numbers) and a cover letter explaining why you are
interested in the role to Jobs.Liberia@marysmeals.org.
Your covering letter should make a compelling case for why you feel motivated to
work for Mary’s Meals Liberia in this role, as well as giving a concise overview of
your most relevant skills and experience and should fill no more than two pages of
A4.
As part of our commitment to safeguarding children you will be required to provide
an up to date Police Clearance of good conduct (Liberian nationals) Closing date:
Friday, March 14
th, 2020 at 5pm. Interviews: Interview dates will be communicated
to shortlisted candidates. While Mary’s Meals Liberia will endeavour to contact all
candidates within a reasonable time, this may not always be possible due to limited
resources. Therefore, if you have not heard from us within two weeks of the closing
date, you can assume that your application has, on this occasion, been
unsuccessful. Mary’s Meals Liberia is an equal opportunities employer. All applicants
will be judged strictly on the basis of merit.
Please note: A second interview stage may be required.
Mary’s Meals is an equal opportunities employer, all who meet the criteria are
encouraged to apply.