Organization: Street Child of Liberia (SCoL)
Reporting to: Country Director
Deadline: Rolling until 26 November 2020
(Note: Applications will be reviewed as received and interviews
scheduled on a rolling basis until the right candidates are found.)
Salary: Negotiable and based on experience
Street Child of Liberia (SCoL) was formally registered as a Liberian NGO in 2013 to create
educational opportunities for Liberia’s most vulnerable children through education, child
protection and livelihoods programs. We support the most vulnerable groups: street-connected
children, slum-dwellers, children in remote, rural communities, and girls to access a quality
education. We do this through programs of teacher training and school improvement, and
individually tailored packages of social work and livelihoods support for individual households
to support their children in education. We also work closely with ministry of Education in
operating 24 public schools under the Liberian Educational Advancement Program (LEAP)
arrangement.
RESPONSIBILITIES:
Responsibility 1: Accounts control
Objective: To ensure the programme’s accounts comply with accounting norms,
internal procedures and timeframes
Benchmarks: Quality of accounting; validity of accounts vouchers; quality of
monitoring third party accounts; compliance with timeframes
Activities:
• Oversee the application of accounting procedures by the programme team
• Ensure the archive of all supporting documents (current, permanent files…)
Empowering children
through education
Web: www.street-child.co.uk
• Ensure good book-keeping on the programme, in compliance with timeframes, SC
procedures and any local regulations applying to SC
• Carry out the necessary accounting controls (voucher validity, quality of the accounting
transactions, quality of miscellaneous transactions, etc.)in compliance with SC norms
and local regulations applying to SC (if needed)
• Imput accounting and finance allocations to Navision
• Supervise monthly accounts reporting & monitor the quality of period closing documents
(payable and receivable accounts, monthly cash flow verification tables, etc.)
• Analyse and account for prepayments as and when they arise
• Identify and account for accrued expenses against income
• Carry out the necessary controls of payable and receivable account management
• Draw up an inventory of fixed assets with the logistics team and the administrator
• Create fixed assets card and enter fixed asset purchase into NAVISION
• Supervise semi-annual and annual closing of accounts operations.
• Enter regularisation or correction into ODM Journal and maintain support documentation
Responsibility 2: Ensuring the correct management of the cash flow
Objective: To ensure optimal cash flow management with the flow secured
Benchmarks: Quality of the management of cash boxes, safes and bank; qualityof
compliance with the expenditure commitment process; validity and conformity of expenditure
justifications
Activities:
• Participate in informing about and applying cash flow management procedures within the
programme team
• Archive the cash flow documents
• Set up cash flow management (log books, advances, banks and cash boxes) in
compliance with internal procedures and the legal framework
• Supply the main office and site cashboxes
• Validate the monthly cash box inventory, with the accountant and checkconcordance with
the accounts and log books
• Validate and sign the bank reconciliations between bank accounts, log books and the
accounts
• Update and control the implementation of the expenditure commitment procedure
• Prepare a cash flow overview for the month in progress and M-1 when drawing up a cash
flow forecast
• Review salary and salary advance and make payments
• Maintain coherency between cash flow balances and accounting/financial allocation.
Responsibility 3 : Manage cash payment
Objective: To ensure accurate cash handling and reconciliation
Benchmarks: Quality of ledger, number of cash count errors
Activities:
• Ensure that petty cash funds are always sufficient
• Enter advance requests in the advance book & monitor advances
• Manage the cashboxes (Invoice settlement & illegibility , register upkeep, cash box,
cheques, inventories and bank account reconciliations, etc.)
• Check daily the consistency between the system and physical cash balances.
• Make a weekly cash count with his supervisor & the last day of the month to close the
accountancy
• Implement accountancy up-to-date bookkeeping : translate invoices, prepare payment
stamps, ensure GAP allocation and record entries in ledger books.
• Under the supervision of the Finance Manager, assist in the monthly closure ( complete
checklists, scan log ledgers, scan cash counts & reconciliations, request bank statements
at the end of the month )
• Photocopy and archive copies of monthly accountancy
Responsibility 4: Providing budget and financial management of the programme’s
funds
Objective: To ensure the smooth-running of the programme with respect to its
financial obligations
Benchmarks: Compliance with the organisational procedures defined by the HI; quality
of budget monitoring; quality of the budgets drawn up; quality of financial reports for donors;
anticipation of financial problems
Activities:
• Raise programme teams’ awareness of contractual budget and financial obligations
• Train programme teams in internal budget and financial management procedures so as to
ensure a realistic budget, accurate expenditure codification and robust budgetary steering
• Draw up the annual budget and regular budget revisions prior to presentation to the
Admin
• Consolidate the programme’s annual budget estimate in compliance with HI’s budgetary
framework and provide analysis of the impact on the funding schedule to the Admin
• Ensure coherency between the programme budget and the donors’ budgets
• Draw up and monitor allocation tables for office personnel and running costs
• Produce budget monitoring data on a monthly basis, forward it to the Admin and offer
analytic corrections
• Collect the information needed to draw up the financial section of the projects
• Calculate and analyse the average costs and office costs
• Analyse donor guidelines and inform the teams about these procedures and their
application
• Set up and analyse donor monitoring
• Draw up funding needs, amendment requests and donor reports, in collaboration with the Admin
• Set up donor monitoring. Adapt the donors’ budgets according to project needs as
specified by the Admin, in compliance with the framework of the funding agreement
• Sound the financial alarm when necessary and within the scope of his/her defined
responsibilities
• Assist with internal and external audits
• Monitor compliance with internal financial procedures, whether HI’s or those required by
donors
• Conduct the biannual accounts closing operations
• Substantiate the financial accounts with regard to local legislation
• File and archive the soft and hard copies of the programme’s budgetary and financial
documents, including funding contracts
• Assist in the implementation of systems of internal controls to ensure data integrity and
security and follow up audit issues
Additional Job Responsibilities
The job duties and responsibilities as set out above are not exhaustive and the post holder may be
required to carry out additional duties within reasonableness of their level of skills and
experience.
This Job Description only serves as a guide for the position available. SCoL reserves the right to
change, revise, omit, and add in part /in whole this document any time without giving any reason
thereof.
JOB REQUIREMENT
QUALIFICATION & EXPERIENCE
• At least Bachelor Degree in business management/Accounting or related field
• An accounting qualification will be a plus
• Five years’ experience in Accounting
• At least 3 years’ previous experience of NGO work
• Good writing and reporting skills Computer literate-particularly in Microsoft Office,
Word, Excel and Access; knowledge of QuickBooks preferred
• Responsible attitude and ability to manage the resources and mature understanding of the
nature of work
• A high standard of numeracy & high level integrity
• Ability to work under pressure and with competing demands
• Good decision making, inter-personal, negotiating, organization and analytical skills
• Excellent management skills including the capacity to prioritizes the work
• Fluency in English, both verbal and written, preferred
• Commitment to Street Child values
• Proven ability to work with minimum supervision and to work in a team
• Good knowledge of English & good communication skills
• Ability to coordinate multi-task
• Excellent inter-personal relationship

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