VACANCY ANNOUNCEMENT

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organization, dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern is currently recruiting the below post:

Job Code: 24-015 -NH (You must quote this code on your application)

Job Title: Finance Officer – Partnership (x1)

Location: Monrovia, Montserrado County

Reporting To: Program Accountant

Responsible For: N/A

Contract duration: Fixed Term

Job Purpose: Finance Officer-Partnership will be responsible to support the Programme Accountant in the financial management of Concern’s implementing partners and also providing day to day support to the assigned partners, Concern finance and program teams in terms of operational financial management to achieve overall organizational goal

Responsibilities: Ensuring the partners are able to submit regular and accurate financial reports using agreed templates on time and ensuring monthly expenditure verification visit; working with the partner staff to verify compliance with best practices and procedures by reviewing the accounts and all required documentation as well as discussion with the partner staff and managers to assess progress against the previous development action plan and identify and agree on new areas of development; sharing monthly visit findings with partners, supporting them in resolving any identified issues and ensures the partner understands the relative importance of the issues; working proactively on partner fund transfer and make sure that funds are transferred correctly and on time. Taking initiative to ensure approval of partners fund request and following up with the banks and partners to ensure the funds are received within reasonable time. Ensure the partners fund acknowledgement is forwarded to the CWW on time; circulating the partner visit reports highlighting the findings and partners opinions to the Concern and partner staff, preserving all documents for future reference; ensure application of the tools for partner’s assessment and selection consistently during all Partner selection processes. Working proactively with the partner selection team for accurate assessment of capabilities of the partner organisation using the relevant assessment tools; providing regular training and ad hoc guidance to partners to ensure in-depth knowledge and understanding on Concern and Donor policies, procedures, best practices and government regulations; facılıtate in conducting CILPAT of local partners when required; preparing effective capacity building plan for the partner organization agreed with both Concern and Partner staff; proactively organising and delivering effective training, meeting and other workshops to partner’s relevant staff and ensure good understanding of the policies and procedures in financial management.

Finance and Governance in Partner Organizations

Provide support to Finance/Accounts Departments of partner organizations to enable them to produce and submit accurate expenditure reports. Support will include design of accounting and reporting systems, design of spreadsheet, coaching and on-going financial guidance including interpretation partner management accounts/reports; support the work of the program team in reviewing partner financial and narrative reports ensuring consistency of information provided and that

CWW and donor requirements are being met. Master the NIPs financial report pack (FRP), regularly perform grant reconciliation during partner visits, ensure they are in compliance with partnership agreement and provide update on issues arising, recommending the way forward.

Financial Management & Reports

Providing proactively and timely ensuring effective support to partner to prepare a realistic budget and budget revision for as and when required; reviewing Partner Agreement and Budget thoroughly and make sure about correct templates and information are in place and have depth understanding on partner budget and activities and also visiting partner if required; working proactively on partner fund transfer and make sure that funds are transferred correctly and on time. Taking initiative to ensure approval of partners fund request and following up with the banks and partners to ensure the funds are received within reasonable time. Ensure the partners fund acknowledgement is forwarded to the CWW on time.

Audit & Internal Control

Proactively supporting during Donor Audit, Organizational Audit etc. Sharing and explaining the audit findings with the partners and working with partner staff to identify how to mitigate the issues. Maintaining partner file both hard and soft copy as an archive including all partner information and documentation according to standard filling system; providing support to line manager as and when required based on organizational priority and willing to support any other task assigned

Capacity Building

Preparing effective capacity building plan for the partner organization agreed with both Concern and Partner staff; proactively support in organizing and delivering effective training, meeting and other workshops to partner’s relevant staff and ensure good understanding of the policies and procedures in financial management; undertaking regular field visits, to work with partner organizations on agreed areas, ensuring compliance with relevant financial policies (partners own, agreed with Concern and Donor’s rules) as well as government regulations

Experience & Qualification:

∙ Bachelor’s degree in Business Administration or related field

∙ At least two years’ experience in finance management and accounting; one year relevant experience, preferably in managing partnership with NGO/INGOs ∙ A good understanding of NGO financial management and donor regulations

∙ Demonstrated evidence of capability in designing, implementing and monitoring systems of financial management, controls & accounting systems ∙ Computer literate with good MS Office skills particularly Word, Excel and Power Point

∙ Strong written and verbal communications skills, and ability to produce quality reports in a timely manner

How to apply:

By email to: liberia.hr@concern.net with the JOB CODE 24-015 -NH Finance Officer – Partnership clearly in the SUBJECT LINE. By Hand to: HR Department, Concern Worldwide, Building Number-5 Andalucía’s Complex Compound Number-2, Between 6th & 7th Streets Sinkor Beachside, Behind Home City Furniture Store, Monrovia.

JOB CODE 24-015 -NH Finance Officer – Partnership clearly indicated on the envelope.

Applications must include the following:

∙ JOB CODE 24-015 -NH Finance Officer – Partnership

∙ A letter of application stating why you believe you are the best suited for the position.

∙ A copy of your CV (maximum 4 pages) giving active daytime contacts.

∙ Names and addresses of two (2) work-related referees with professional e-mail addresses.

CLOSING DATE FOR APPLICATIONS IS 5 pm on Saturday 13th April 2024.

FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the

day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Concern Worldwide is an equal opportunity employer. We welcome applications from all sections of society. While all applicants will be strictly assessed on their individual merit, qualified women are particularly encouraged to apply.