Job Vacancy Announcement!

Company: Chemonics International Inc.

Job Title: Finance Specialist

Project: USAID Liberia Foundational Skills Activity (FSA)

Program Overview

The Liberia Foundational Skills Activity (LFSA) is a United States Agency for International Development (USAID) funded program implemented by Chemonics International in Liberia. The activity will work to increase the percentage of Liberian children accessing primary school and meeting government of Liberia learning standards.

Principal Duties and Responsibilities

The Finance Specialist ensures that all financial transactions are in accordance with Chemonics financial policies and procedures. He/she ensures that all payments/disbursements, accounting and financial records are made in accordance with the Generally Accepted Accounting Principles and Chemonics policies and regulations and donor (USAID) rules and regulations. He/She must demonstrate the ability to use sound business judgment in assuring that all records to the financial system are accurate and necessary for the operations of Chemonics/LFSA project. He/she makes sure that all government taxes and other obligations are deducted and paid on time.

As Finance Specialist for the Liberia Foundational Skills Activity, the employee is responsible for the following principal duties and responsibilities:

• Review of payment vouchers, cash receipts vouchers and journal vouchers according to Chemonics policies and procedures and local government rules and regulations.
• Review journal entries for different kinds of settlements including training documents and post them in ABACUS database.
• Review journal vouchers for deposit in bank for the wire transferred from Chemonics headquarters attaching bank advice.
• Ensure that all advance transactions are journalized, posted and recorded to the staff’s respective accounts.
• Ensure that staff has cleared outstanding advances before processing any additional advance requests.
• Follow up on outstanding advances on a monthly basis.
• Review all the documents submitted by staff to settle their advances, make sure all the documents are genuine and investigate any relevant question raised or address to the Operations and Finance Director.
• Prepare monthly payroll after ensuring all relevant documentation as per Chemonics policy is attached
• Review government payables (such as withholding tax, income tax, and pension and provident fund payables), and make sure that such payables are paid on time to the appropriate authority or account.
• Review monthly VAT report using a standard format and submit to USAID for refund.
• In collaboration with team leaders, prepare monthly fund request.
• Supervise, coach and guide LFSA finance staff (e.g. Accountants and Bookkeepers)
• Assist the Operations and Finance Director in preparing all required documents for audit purposes.
• Perform other duties which are in line with the scope of the position as assigned by the immediate supervisor.

Qualifications

• Bachelors degree in accounting, finance, or a related field.
• Minimum of five (5) years of relevant work experience in accounting or project finance
• Knowledge of USAID rules and regulations or experience working with donor funded programs preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• Strong written and oral communication skills.
• Proficiency with software such as Microsoft Office Suite applications and in accounting software. Knowledge of the ABACUS system is preferred.
• Fluency in written and spoken English

Level of Effort and Location of Assignment

This long-term position will be based out of Monrovia, Montserrado County, Liberia.

Supervision and Reporting

The Finance Specialist will report to and be supervised by the LFSA Operations and Finance Director. He/She will be responsible for the supervision of the Accountant and Bookkeepers.

Application Instructions

Please complete this form (https://app.smartsheet.com/b/form/67955cefe60846e99854c43fa5f26fb9) no later than May 23, 2024; only Liberian nationals can apply for this position. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice.