Fleet Assistant – Transport

Department: Operations

Responsible to: Fleet and Facilities Coordinator

Location: Tubmanburg

Contract length: Fixed Term – 1 Year

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

The Mary’s Meals Fleet Assistant is responsible for ensuring timely entry of fleet movement information, fuel issuing, vehicle log sheet data entry and monthly fuel reconciliations and reporting to ensure high levels accountability in the use of Mary’s Meals Transport management processes.

Job description: Fleet Assistant 1

Key activities

Fleet Management

Under the direction of the supervision of the Fleet and Facilities Coordinator this position provides for data entry and fuel stock verification for all Mary’s Meals Fleet and Generators.

• Input data into the fleet monitoring tool as extracted from the logbooks and Fleet Tracking (FROTCOM) platform
• Input and extracts data from fleet MIS system to provide data to management and the fleet users
• Responsible to enter information into reporting software timely, receive vehicle logs books and process corresponding fuel quantity and fuel cost • Responsible to enter information in the fleet monitoring tool on parts used and their corresponding cost
• Notes correct location on each asset
• Keep track of daily fuel stock movement and record in the fuel tracker • Receive alerts for any problems from Transport officer and record them in the accidence record
• Review all fuel coupons, enter them in the records, monitor fuel issuance and forward any issues to the Fleet Coordinator
• Finalizes receipt of deliveries and update stock balances

Reporting

• Submit monthly movement mileage reports
• Reconcile physical mileage against distance from the Tracking system

Other Responsibilities

• Responsible to perform other duties of equal or lesser classification irrespective of required change in department, hours (including mandatory overtime) or work conditions as directed by supervisor.
• Responsible for regular, dependable attendance and punctuality. • Cross training and substitution of tasks that may be of higher classification as required by supervision.

Job description: Fleet Assistant 2

Key relationships

Reports to: Fleet and

Facilities Coordinator

Internal relationships: IT,

Program team (SFO’s, Ops

and MMI progs Ops)

Direct reports: N/A

External relationships: Fuel suppliers, Frotcom

Job description: Fleet Assistant 3

How to apply for this role

To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up-to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

Closing date: November 19th, 2021, at 5pm. Only shortlisted candidates will be communicated to for interview.

Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.

All applicants will be judged strictly on the basis of merit.

Please note: A second interview stage may be required.

Mary’s Meals is a child friendly organisation committed to the protection of children.

Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.