JOB OPPORTUNITY

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture, and food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

No. of Vacancies: 1

Job Title : Grant Manager

Staff Category : National

Tenure : 1 year

Salary : Negotiable

Reports to : Head of Programs

Duty Station : Country Office

Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve BRAC’s goals of safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action. d. Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so

Job Summary:

MAJOR RESPONSIBILITIES:

Coordination

∙ Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality

∙ Liaises with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements and inform teams accordingly; update tracking systems ∙ Facilitates Kick Off meetings with a diverse stakeholder group

∙ Facilitates monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments and follows up to ensure completion;

∙ Facilitates Close Out meetings and actions

∙ Participates in Global Grant Management community of practice calls and trainings on behalf of Country Office and applies relevant information and learning internally

∙ Lead and coordinate Due Diligence of Downstream partners during grant implementation as needed

∙ Communicates with Affiliates and SMT/CMT regarding donor related issues that require escalation

Proactively analyses issues and resolve through collaboration with other teams/partners/Affiliates

Compliance

∙ Supports adherence to BRAC Grant Management procedures and policies ∙ Supports adherence to BRAC Sub-Grant Management procedures and policies ∙ Supports adherence of complex donor compliance requirements across the Country Office

and downstream partners through regular communication of compliance elements and training

∙ Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens

∙ Supports the Donor Contract review process by reviewing contracts with a compliance lens;

∙ Support teams across Country to ensure all opportunities, proposals, contracts and amendments follow BRAC processes

∙ Ensure vetting of all partners complete and evidenced

∙ Draft sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down

∙ Identify and address or escalate any potential compliance issues to SMT/CMT Analysis

∙ Support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective

∙ Perform monitoring of grants, grant spending, portfolio spending and perform further analysis to aid in resolution of issues identified

∙ Maintain portfolio and pipeline tracker for the Country Office

Maintain reporting tracker for the Country Office

Portfolio Management

∙ Use Proposal Grant System and tools and monitor Country Office portfolio and performance in grant management

Lead regular grant reviews and other monitoring across allocated portfolio ∙ Provide regular management information to the SMT/CMT on the performance of the active portfolio (Key Performance Indicators)

∙ Identify issues in active grant portfolio and apply problem solving skills to resolve these ∙ Support the SMT/CMT to develop action plans to address issues highlighted by grant metrics and indicators and implement those actions

Capacity Building

∙ Capacity build more junior staff and promote learning in the grant management team, as applicable.

∙ Encourage professional development among Grants Management team

Systems

∙ Maintain grant files in accordance with BRAC procedures

∙ Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality

∙ Develop expert knowledge of Grant Management System & dashboard functionality, maintain up to date data and use GMS data for decision making

MAJOR CHALLENGES

∙ Development of hard copy grant files and transition to centralized grant management system

Increasing complexity in grant portfolio (GIZ, RTI funders)

KEY PERFORMANCE INDICATORS

• # of procedures and tools of Global Grant Management Manual adopted as core process by the Country Office
• # of procedures and tools of Global Sub-Grant Management Manual adopted as core process by the Country Office
• Dashboard maintained of grants portfolio & pipeline & presented to SMT/CMT for decision-making
• Adoption of the Proposal Grant System within the Country Office

Improved donor feedback on reporting timeliness and quality

DECISION MAKING

Decision taken independently:

• Synthesize grant portfolio and pipeline data for Country Office into the dashboard
• Set up of Kick Off Meetings, Monthly Grant Review Meetings, Close Out Meetings
• Maintain the PGS system; use the PGS system to solicit approvals
• Provide budget reviews
• Set up reporting schedules and lead the production of

• reports with teams to produce timely and quality donor reports

Any regular communication with donors/Affiliates on normal grant management issues The decision referred to the Supervisor:

Any donor noncompliance finding must be escalated to the Country Director Extraordinary communications with Affiliates/Donors around noncompliance, changes to contracts, etc.

KNOWLEDGE, SKILL & COMPETENCIES (required to perform all the responsibilities of this role):

∙ Experience with NGOs

∙ Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)

∙ Possess basic understanding of program operations including procurement and field realities

∙ Possess understanding of the full grant cycle including proposal development phase

∙ Understanding of the financial aspects of grant management, ability to work with Finance Departments on grant management issues

∙ Show courage and confidence to have tough conversations with other CO teams, donors and Affiliates

∙ Show high skills in coordination and negotiation

∙ Strong attention to detail, problem solving skills, and ability to analyze trends ∙ Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)

∙ Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure

∙ Fluent communication (written and spoken) in English

Knowledge of BRAC, its history, and its programmers and culture

Experience Requirements:

7+ years in development or related field;

Experience in grants management;

Bachelor of Finance or International Development or related field

All qualified and interested applicants can submit a cover letter with their CVs to three referees, one of which should be your current or most recent employer/line manager, along with a copy of your educational qualification applications should be submitted by email to: bracrecruitement@gmail.com with the position title on the subject line.

DEADLINE: October 14, 2023

PLEASE NOTE THAT ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED Preference will be given to qualified female candidates!