STREET CHILD OF LIBERIA (SCOL)
Positions: Head of Finance & Operations
Organisation: Street Child of Liberia
Location: Monrovia, Liberia
Deadline: Rolling until 15 November 2019
(Note: Applications will be reviewed as received and
interviews scheduled on a rolling basis until the right
candidates are found.)
Applications: Send CV and Cover Letter to: siafaroberts@yahoo.com and
copy atehmeh@street-child.co.uk or apply through the system below.
Salary: Negotiable and based on experience
ABOUT STREET CHILD OF LIBERIA
Street Child of Liberia (SCOL) was registered as a Liberian NGO in 2013 and works in
partnership with UK registered charity, Street Child UK and Sierra Leone partner
organisation, Street Child of Sierra Leone (SCoSL). Together the Street Child Group has
been working to give out of school children the opportunity to gain an education since 2008.
Street Child of Liberia is a leading national NGO undergoing significant expansion.
Currently we have 50 Liberian staff, with primary operations in Monrovia and field stations
in Maryland, Margibi, Grand Cape Mount & Maryland, with further plans to expand
nationwide. To date, we have received funding from DfID, Comic Relief, the Liberian
government’s flagship Partnership Schools for Liberia program, Geneva Global and several
other private and national funders.
Head of Finance & Operations
The Head of Finance & Operations is responsible for effective and efficient management and
control of all financial and operational processes in the organisation. This includes Finances,
HR, Logistics and IT.
II. Main activities
Tasks, responsibilities, results
The Head of Finance & Operations has been assigned with responsibility and holds
delegated authority for:
Administrative Coordination
 Ensures a sound and professional daily administrative management of SCoL projects;
the Head of Finance & Operations specifically:
 Ensures all SCoL templates existing along the Supply Chain (ORs, POs, Bid
Analysis, Contracts…)are signed and used before proceeding to payment.
 Ensures that SCoL pay scale and employment categories are considered for each
SCoL employee.
 Ensures that social payments and income taxes are recorded for each SCoL employee
on a monthly basis and paid in a timely manner as requested by state institutions.
 Approves the payment for daily Hires and labourers as per signed contracts to be
filled at field office (FO) level and available for consultation with necessary and
needed
 Ensure the coordination and respect of per diem rules at FO level, suing SCoL
standard Mission Request and other related documents.
 Maintaining SCoL policies and procedures in the fields of Finance, HR management,
Security, Logistics and procurement in compliance with SCoL quality management
framework;
 Maintaining SCoL administrative manual (finance, HR, procurement) and ensuring
compliance;
 Monitoring of and support to program organisations on processes and procedures
related to Finance, HR management, Security, Logistics and procurement and IT.
Human Resources (HR)
 Monitoring HR compliance to internal and external (donor and government) rules and
regulations;
 Advising and supporting the Country Director and Program Managers in the
development of HR components of funding proposals;
 Supervising staff recruitment processes;
 Supervision of annual and mid-year staff evaluations;
 Ensuring that Terms & Conditions of employment comply with local legal
requirements;
 Ensuring gender sensitivity in staffing and policies.
 Financial Management
 Ensures a sound and professional daily financial management of SCoL projects; the
head of Finance for Liberia specifically.
 Approves payments made in cash, by check or via bank transfers in the existing SCoL
forms called Payment Request.
 Handles all cash and bank payments at FO level, including petty cash transfers to the
Finance Assistant and supervises its management on weekly basis.
 Handles Cashboxes. This requires a physical cash count on a monthly basis and the
release signed cash count & cash/bank statements of the last day of each calendar
month.
 Ensures Monrovia accounts are updated and Monrovia cashbox is ready for inspection
at any time.
 Assist in the preparation of monthly cash forecast for all FOs in Liberia and ensures
this is sent to HQ.
 Ensures the financial documentation and receipts are checked on a weekly basis.
 Ensures that SCoL cashbook are updated on a bi-weekly basis to reflect the actual
status of existing cash count. Cashbooks are submitted to Program Manager before
the 10th of each calendar month.
 Ensures that SCoL cashbooks comply with Operation Handbook and donors’
requirements.
 Ensures that budget are regularly monitored and controlled so as to avoid
overspending as per initially approved budgets; Any concerns related overspending
are to be addressed in writing to Head of Program for action and follow up.
 Ensures that reports submitted by all field offices, verified and approved before entry
into the cashbook.
 Ensures that advances and deposits are settled within 1 week after an outlay is taken.
 Ensures a proper management of shared costs at FO level.
 Assists in the preparation of budgets to donors.
 Assists internal and external audits as instructed by head office Head Office
 Compilation of final reports as requested by donors or head office.
 Contributing to the Country Strategic and annual Plan, with a specific task in
preparing the corresponding annual budget and financial sections;
 preparation of SCoL annual accounts, in accordance with relevant legislation and
regulations;
 Monitoring finance compliance to internal and external (donor and government) rules
and regulations;
 Preparing and processing the allocation of indirect costs to project budgets;
 Advising and supporting the Country Director and Program Managers in the
development of budgets of funding proposals;
 Prepare monthly requisitions to SCUK;
 Managing financial audits and responding to audit reports.
 Logistics
 Implementation of IT policies and procedures in compliance with SCoL’s
framework;
 Managing availability, continuity and security of appropriate IR facilities;
 Implementation of logistical policies and procedures in compliance with
SCoL’s framework;
 Monitoring and evaluation of logistical policies and procedures.
Security
 Ensure supervision SCoL securities
Leadership and management
 The Head of Finance & Operations is a member of the Senior Management
Team.
 The Head of Finance & Operations provides leadership to staff reporting to the
Head of Finance & Operations. The Head of Finance & Operations supervises
and periodically appraises the performance of staff reporting to the Head of
Finance & Operations.
Competencies Knowledge
 Bachelor degree in financial management/Accounting or auditing and
knowledge of HR and procurement;
 Strong computer knowledge (Microsoft words, Excel
 Command of English is essential;
 Preferably, some cross cultural experience in a development setting with
excellent inter-personal relationship
 Experience in using Quickbooks would be an advantage, and also experience
of using some accounting software.
Skills/Attitude
 Result-oriented approach,
 Takes initiative to improve processes and procedures;
 Knows how to prioritize ;
 Alerts the Country Director when financial problems, issues, risks arise
including fraud;
 Analytical;
 Flexible conduct;
 Customer-friendly attitude;
 Accuracy;
 Initiative;
 Effective and appropriate communication.
Special requirements
Up to 20% may be required for travel in country.