Location:

Bomi
Salary:

negotiable
Job type:

Full Time
Posted:

1 year ago
Category:

Accounting & Finance, Operations
Deadline:

November 18, 2022

Directorate: Programmes

Reporting to: Country Director Liberia

Contract type: 2 Years Fixed Term

Working at Mary’s Meals International:

Our mission, vision, and values are at the very heart of everything we do here at Mary’s Meals and working for Mary’s Meals International is so much more than a career opportunity, we offer the opportunity to support our global movement in a dynamic, flexible and inclusive environment with a real focus on personal and professional development. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.

Role purpose:

Reporting to the Country Director, with a ‘dotted line’ to the MMI Head of Finance, to provide effective and inspirational leadership of the Mary’s Meals Services team in Liberia. A hands-on and participative leader, coach and mentor who will lead and develop an internal team to support the following areas: Finance, security and risk management, procurement, governance and legal and IT. The role is accountable for ensuring that all finance and operations functions operate to the highest standards of effectiveness and to ensure robust systems, processes and controls are in place and adhered to diligently across the whole programme. As a key member of the Senior Leadership Team (SLT), the role also has responsibility for ensuring that the wider programme strategy is implemented.

Key responsibilities & activities:

General

To lead the finance and operations function providing leadership to staff
To lead and participate fully as a member of the SLT to ensure that that wider programme strategy is achieved
To support the Country Director in the management of the Programme Affiliate by ensuring the Finance and Operations function is delivered efficiently and effectively
To develop, implement and maintain robust systems of internal control which ensure good stewardship of Mary’s Meals’ resources, both financial and non-financial
To support relevant periodic internal assurance reviews and implement recommendations as appropriate
To support the Country Director in ensuring that Mary’s Meals Liberia programme is accredited and compliant with all legal requirements, in cooperation with the appropriate line Ministries
Working closely with the Country Director, maintain and monitor the risk register.

People

To directly manage the Finance Manager and other functional managers
To ensure finance and operations staff are managed in a pro-active and supportive manner to encourage high standards and best practice in all aspects of programme delivery
Lead, coach and mentor Finance and Procurement Managers in their respective functions to maintain high standards and to ensure close and supportive supervision of staff

Financial Management

- To ensure the overall financial management of the Liberia programme meets the highest standards
- To lead, advise and support the finance team in the management of the organisational budget, cash flow, payables, and receivables

To ensure the finance team prepares the annual budget in consultation with the Country Director and the Mary’s Meals International finance team

To ensure that forecasts are prepared as and when required, in consultation with the Country Director

To provide timely information and commentary to support the monthly budget/forecast vs actual monitoring process
To ensure effective and consistent implementation of financial and accounting policies and procedures
To develop and implement best practice finance and administrative systems, in consultation with the Mary’s Meals International Finance team
To serve as primary financial liaison with Mary’s Meals International
To pro-actively advise on general financial matters or financial risks to the Country Director

Financial reporting

To ensure that the year-end accounts are finalised and the statement of accounts is prepared

To oversee the annual audit process, including preparation of all audit deliverables

To ensure timely provision of financial information to the Mary’s Meals International Finance team as part of the year end consolidation process

To review and submit routine management and donor reports
To oversee the management of the fixed asset register

Security and Risk Management

Oversee the implementation of systems and processes to adequately safeguard our offices and assets, ensuring that regular maintenance and monitoring of those systems takes place
Support the delivery of activities to educate staff and monitor compliance with security & risk policies and procedures
Oversee implementation of processes for timely reporting, managing and recording of security and risk incidents (including monitoring of external threats)
In collaboration with MMI Risk & Assurance, implement a robust crisis management approach and regular testing programme
Encourage and demonstrate constructive engagement with the assurance programme, including overseeing timely implementation of audit recommendations
Drive regular review and update of Services risks within local risk registers, reflecting the current local strategies and risk profile

Procurement

To oversee the procurement function for the programme
To coordinate with the International Procurement Committee (IPC) and ensure that robust procurement policies and procedures are followed, in a transparent and fully accountable manner, ensuring compliance with current financial procedures, safeguarding value for money for the organisation and justifiable use of funds
Develop, maintain and track progress against the annual procurement plan
Oversee supplier management in collaboration with the Operations team including monitoring performance against key performance indicators

Information Technology

To adhere to Mary’s Meals IT standards and policies – working with the MMI Head of IT and the MMI IT Infrastructure/Applications Leads
To work with the MMI IT team, ensuring the ongoing management, maintenance and updating of hardware, software, and applications and maintenance of the asset register
To oversee that IT services and systems are appropriate and maintained in all sites

Governance and Legal

Provide financial reports and proposals as necessary to the MML Board
Maintain key organisational documents and records
Liaise and seek advice from lawyers and financial advisers on governance-related issues

External Representation:

Ensure the maintenance of excellent relations with all of Mary’s Meals partners, supporters and visitors.

Other

To contribute to the establishment of a positive, healthy, and safe work environment in accordance with appropriate legislation and regulations
Any other duties commensurate with the role

Additional information:

As part of your role, you may be required to travel to countries where Mary’s Meals operates.

Essential skills & experience required for this role:

Strong commitment to Mary’s Meals vision, mission and values
Senior-level strategic thinker, with proven experience of developing and delivering strategy in a complex environment
Significant experience working in a leadership position in a developing country.
Experience in leading finance and operations function and leading, engaging and motivating a team
Well-developed individual and team leadership, management and coaching skills with extensive experience of managing a team
Advanced and well-developed inter-personal skills, with solid track record in persuading and influencing others
Proven ability to lead a team to drive forward and consolidate change and influence behaviours
Good skills in conflict resolution/ problem solving, team-work, crisis management, influencing, collaborative relationship and coaching
Able to work well with people of different cultures and nationalities
Excellent Microsoft Office skills, particularly Word and Excel
Ability to work on own initiative, prioritise work to deadlines and pay attention to detail
Excellent communication skills and the ability to effectively communicate complex ideas and information to a range of audiences and stakeholders
Extensive experience of budget and financial management and implementation of internal control frameworks
Able to apply judgement, creativity and flexibility to generate new and innovative ideas and approaches and to solve complex problems
Ability to identify, analyse and take action to effectively manage risk to meet strategic objectives
Experience working in a matrix structure
Experience of negotiating and influencing across all levels, and building relationships and partnership
Strong track record of developing and implementing strategy and policy
Experience of managing conflict and sensitive issues and achieving positive outcomes
Experience of working in a leadership position in a developing country
Experience of developing, monitoring and reporting against agreed strategy, delivering strategic priorities within strict timelines
Fluent written and spoken English

Desirable skills & experience required for this role:

Understanding of the principles of international development
Understanding of the place of school feeding in relief and development
Experience of working in a charity or not for profit organisation

Qualifications:

CCAB qualified, or equivalent, with a significant post-qualification experience.

Educated to degree level or equivalent level professional experience.

Mary’s Meals 7S Leadership Competencies:

As a leader within Mary’s Meals International, you have a responsibility to approach your role in line with our 7S competency model.

Self	I build and demonstrate resilience I lead by example I am authentic and true to Mary’s Meals values I develop myself and set stretching goals
Service	I have a vocational attitude to my work I inspire hope in others I build belief that even difficult challenges can be solved I am committed to serving and enabling all who want to be part of the global movement I work to ensure our future will be even better than our past
Simplicity	I communicate effectively I follow clear decision-making criteria I create plans that are easy to follow and contribute to organisational goals I embrace inclusivity and diversity I focus on delivering results
Stewardship	I pay attention to the things that matter most – (a) our physical resources; (b) our people I nurture, develop and respect our relationships with external stakeholders I deliver on my promises I am happy to be held accountable and to hold others to account
Strategy	I have a point of view about the future I know our stakeholders and see our priorities clearly I help others to work in ways that have the greatest impact I develop strategy and translate it into action
Strengthen	I create a positive work environment I increase the capabilities of my team I help people manage their careers I find and develop next-generation talent
Success	I ensure my team is technically competent and always developing I build high performing teams I ensure accountability I am a catalyst for change

Changes to your role:

As our organisation evolves and grows, your job description may need to be reviewed and if appropriate, changed. These changes may be initiated by you or your manager but always in consultation with you and your job description may also be reviewed as part of your annual PDR process.

How to apply for this role

Mary’s Meals is a values driven organisation, we believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.

If you want to become part of a worldwide movement of people who will not accept that any child in this world of plenty should endure a day without a meal, then we would love to hear from you. To apply, click the link below and tell us why you want to work for Mary’s Meals and why you are interested in this role https://apply.workable.com/marys-meals/j/31DAC59381/or apply through the system below.

Closing date: 18th November 2022, at 5pm. Only shortlisted candidates will be communicated to for interview.

This job has expired.