RTI is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. With a worldwide staff of more than 4,500 people, RTI offers innovative research and development and a full spectrum of multidisciplinary services. Universities in North Carolina founded RTI in 1958 as the first scientific organization in and centerpiece of the Research Triangle Park.

Job Summary:

The HR/Finance Specialist is responsible for supporting financial, administration, and Human Resources of project. S/he will support the achievement of project goals in a manner constant with financial principles and maintain functions such as general accounting, financial tasks, and accounting records. S/he will collaborate closely with the Human Resources, to provide support and assistance as needed. S/he will coordinate collection and review of employees’ timesheets and responsible for filing all HR related documents, as well as utilizing the appropriate systems and following proper accounting procedures to disburse, account for, and report usage of project funds/resources. This position will process staff travel advances, payment of vendors and managing petty cash.

This position will report to the Regional Operations Managers for Bong and Paynesville Regional Offices.

Responsibilities:

Task: HR Administrative Support

· Collaborate with HR Managers to manager escalate and disciplinary cases with the field office staff.

• Ensure the staff absence has been adequately covered off to ensure continuity of services.
• Liaise with the HR Manager in conducting orientation of new hires and conducting exit interviews
• Assist HR in the providing line managers with any necessary training, advice, mentoring and coaching on performance management.
• Ensure other HR procedures for their teams are followed and records are kept in accordance with RTI guidelines.

· In collaboration with the HR Manager, ensure that RTI policies are implemented and Promote workplace safety.

· Provide support for implementation of all Administrative Systems.

· Daily Register: Maintain Daily Sign-In and Sign-Out Register for all project Staff

· Documentation and Filing System: Maintain hard and soft Filing System to manage leave requests, maintain accurate and updated subject files for correspondence on leave; maintain a filing system for timesheets.

• Collect, verify and submit monthly timesheets to the HR Manager to process payroll.
• Manage the distribution of scratch cards to the field staff.

· Provide any other support for HR administration needs as will be required

Area 2: Task: Financial Tasks

• Maintains General Ledger: journal entries, coding invoices, accounts analysis and reconciliation, closing books monthly, and setting up new accounts
• Prepares Monthly Cash Projections in collaboration with Finance manager

· Performs day-to-day implementation of all accounting transactions to meet the office operational expenses and technical requirements

· Performs Accounts Payable, i.e., verifying all invoices for payment and ensure expenditures are charged to appropriate codes

· Closes all books each month and forward documents to Finance and HR Manager for review and advances

· Supports review of Monthly Bank Statements, verify deposits, handle discrepancies and problems

· Supports preparation of Monthly Financial Statements, i.e., Monthly Balance Sheet, Income Statement, Report on Budget Variance

· Supports the design and implementation of Finance Controls as needed

· Supports revision of fixed assets and all other financial documents as needed

· Assist outside auditors at year end including preparation of schedule and invoices; and explain support materials and procedures

· .

· Maintain a petty cash register to ensure that all petty cash transactions are recorded, and report submitted on time in compliance with RTI Petty cash policies and procedures.

Area 3: Task: Administrative Tasks

• Prepare and submit fuel usage analysis report to head office in Monrovia for processing

· Maintain the tracker for office supplies (stationeries, recharge cards, cleaning materials, etc.)

· Provide support during workshops/trainings (verification of participants numbers,) as designated by the supervisor and

· Coordinate with Mobile Money Transfer Operators in collaboration with the Senior Finance Manager.

· Work in close collaboration with the Procurement Team to search, identify and evaluate potential suppliers for pre-qualification

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· Master’s degree or Bachelor’s degree in Accounting, Finance, Business Administration or related discipline with a minimum of 3 year of experience or equivalent combination of education and experience

· Skills & Abilities

· Skills and abilities required to perform the essential job duties of this job are listed below. An addendum that clarifies additional skills and abilities for incumbents in this job may be used in addition to this description

· Knowledge of USAID rules and regulations.

· Previous experience with International nonprofit organizations would be preferred

· Good understanding of the MOE structures/ operations at the County Level and previous experience working with Coaches/Education Technical Assistant will be an added advantage

· Strong MSOffice skills: MS Word, Excel, Outlook. PowerPoint, and accounting packages such as Quick books

· Working knowledge of Liberia, a Labor Laws, Social Insurance and Personnel Benefit Packages

· Strong analytical, planning, and forecasting skills

· Proven record in negotiating diplomatically

· Ability to manage multiple priorities and demanding timeframes

· Ability to work independently with minimal supervision

· Excellent spoken and written English and local language

· Ability to travel as needed

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· A motivation letter and updated curriculum vitae to:jobs@readliberia.rti.org

· Address your application to: Human Resources Department

RTI International/USAID Read Liberia

 MK Kafel Building, Gardner Avenue

 Btw. 16th & 17th Streets, Sinkor

1000 Monrovia, 10 Liberia

· Interested applicants may submit hard or soft copy application

· In the subject line of your email and applications, please list

HR/Finance Specialist and your preferred county

· Only shortlisted applicants will be contacted

· Female candidates are highly encouraged to apply

No applicant will ever be asked for any payment either to secure a role with RTI International or as a follow-up to having been awarded a position with RTI International. If anyone ever approaches you asking for any such payment, please immediately email ethics@rti.org’’