Concern Worldwide is an Irish based non-governmental, international, humanitarian organization, dedicated to
the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern is currently
recruiting the below post:
Job Title: Human Resource & Administration Officer (x1) (HR/Admin)
Location: Grand Bassa and Rivercess Counties, based in Buchanan
Reporting To: System Coordinator
Responsible For: Line manages Office Assistant and office/house cleaners
Job Purpose: The Principal objective of the Human Resource and Administration Officer is managing and coordinating the office administration and the coordination
of the HR function in Grand Bassa and Rivercess counties and thus ensuring organizational effectiveness and efficiency. This involves tactical office and team house
facility management, office supplies, and general human resource function under the strategic guidance of the Systems Coordinator and Systems Director. The position
holder manages internal and external communication including liaising with local authorities.
As part of the Concern Code of Conduct and its associated policies responsibility the position holder will;
Support and promote the standards outlined in the Concern Code of Conduct and its associated policies to the team, partner organisations and beneficiaries, and be
committed to providing a safe working environment; Contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme.
Responsibilities: Responsible for the day to day smooth and efficient running of the office; Establish effective filing and archiving system and manage the filling and
archives of the office on regular basis according to Concern procedures; Manage the official Notice Boards and display official communications and promotional
information in an attractive manner; Ensure staff is aware of, understand and comply with Concern policies, administrative rules and regulations in the implementation
of projects; Ensure a good state of repairs of the compound through regular maintenance checks on buildings; Ensure the office is adequately stocked with appropriate
stationery and other supplies. Ensuring that visitors, staff from other locations and service providers receive the best reception services and that their needs are swiftly
attended to;
Ensuring that all utility bills, subscriptions and rent are paid on time and the tenancy agreement are being observed. Continuous improvement of the organisational
image through proper office lay out and outlook. Ensuring all office cleaners/housekeepers keep the environment clean, well-organised and attractive to provide staff
the comfort to perform their duties uninterrupted; Ensuring that other Administrative Services are provided in a timely and reliable fashion. This includes conference
room arrangements, Accommodation for staff from other programmes and other official visitors; Ensure all Concern property and equipment (air conditioners, fire
extinguishers, electric appliances, etc.) are secure and maintained appropriately through regular service contracts.
Plan and initiate annual service for fire extinguishers Maintain a full inventory of mini store and room register for all assets; In collaboration with IT, Logistics and
Finance maintain the Fixed Asset Register in accordance with Concern policy; Ensure regular and at least one physical count annually of the mini store Inventory and
produce the report;
Maintain good working relations with the local public administration and service providers and ensure Concern’s credibility is maintained at all times; Share
correspondences received from the public with the respective individuals that are concern; In conjunction with the Systems Coordinator, ensure regular staff meetings
to provide the forum for staff all to be updated on project and opportunity for staff to discuss other issues pertaining to work and ensure minutes of meetings are
done.
Ensuring Concern’s and legislative health and safety standards are compiled with; Ensure general Compound security as per guidance and the Security Management
Plan; Undertake duties outlined in the Security Management Plan, including awareness raising amongst the team, risk identification, ensuring that all incidents are
reported as well as induction of new team members; Ensure security operational guidelines well established for the Filed Office, and all staff are aware (in coordination
with the GSM); Provide every staff with emergency contact details; Maintain the ID card and screening system for visitors to the office
Managing and supervise Office Assistant, and Domestic staff including setting goals and objectives against set targets and goals; Conducting probation and performance
appraisals for subordinates; Prepare monthly sign in sheets for all staff; Assist in drawing up relevant job descriptions and advertisements; Assist in coordinating
applications for vacancies; Assist in compiling the initial short-list of candidates for interview; Organizing and coordinating interview dates, times and locations; Assist
with the interviews and select candidates in conjunction with managers; Produce quality HR management report on a monthly basis; Conduct reference checks; Issue
and managing contracts to staff and remind managers of probation deadlines for all staff; Set up, maintain and manage employee files and keeping the employee
database up to date; Organise and deliver induction training for new staff, ensuring all necessary information and forms are filled out by new employees; Track annual
leave and sick leave records; Prepare and submit monthly leave report to Systems Director & Program Managers; Liaise with Systems Director with payroll details;
Experience & Qualification: To be able to execute the described roles and responsibilities effectively and efficiently, the position requires:
 A Minimum of a degree in Management and Administration or related fields.
 Minimum of 3 years relevant experience in Human resource and Administration management; Supervisory management and interpersonal skills, at least 2
year managing staff;
 High quality written and verbal communication skills; excellent networking and negotiating skills; the ability to maintain confidentiality & discretion whilst
dealing with HR issues; good attention to detail and demonstrated ability to deliver on work objectives to a high quality and on a timely basis are all essential
competencies for this role; Experience in working in the development or humanitarian sector would be preferred; Knowledge of computer applications i.e.
Microsoft Word & Excel; Knowledge of implementing systems.
How to apply: Please submit the following:
 A letter of application stating the position you are applying for and explaining why you are best suited for the position.
 A copy of your CV (maximum 4 pages) giving active day time contacts.
 Names and addresses of two (2) work related referees with professional e-mail addresses.
HR Department, Concern Worldwide – Liberia, 3rd Floor, Urey Compound, Congo Town, Tubman Boulevard, Monrovia. Clearly
How to apply: Click the apply for Job button below to apply.

. Only shortlisted candidates will be contacted.
CLOSING DATE FOR APPLICATIONS IS 4:00 pm on Tuesday 18th August 2020.
Concern Worldwide is an equal opportunity employer. We welcome applications from all sections of the society. While all
applicants will be strictly assessed on their individual merit, qualified women are particularly encouraged to apply.