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Human Resource and Administrative Officer

  • Location:
  • Salary:
    negotiable
  • Job type:
    Open ended
  • Posted:
    1 week ago
  • Category:
    Administration, Human Resources
  • Deadline:
    October 15, 2021

Department:             Human Resource

Responsible to:      Human Resource Advisor (Operations)

Location:                  Bomi with travel to other MML Field locations

Contract length:     Indefinite

Our vision

That every child receives one daily meal in their place of education and that all those who have more than they need, share with those who lack even the most basic things.

Our mission

To enable people to offer their money, goods, skills, time, or prayer, and through this involvement, provide the most effective help to those suffering the effects of extreme poverty in the world’s poorest communities.

Our values

Confidence in the innate goodness of people – respect the dignity of every human being and family life – good stewardship of resources entrusted to us.

Job purpose

The Human Resource and Administrative Officer will provide support during staff recruitment, selection and exit processes, oversee induction of new staff, monitor staff performance management, professional development, Employee relations and manage staff information and reporting.

Key activities

  1. Support staff recruitment, selection and exit processes:
  • Collaborate with line managers to ensure job descriptions are complete and accurate.
  • Prepare notices and advertisements for vacant positions.
  • Support in the review and short listing of applications.
  • Oversee scheduling of interviews with applicants and appropriate staff.
  • Collate information for interview reports and grids for line managers and HR Manager.
  • Conduct reference checks on candidates.
  • Ensure that staff exit procedures are in compliance with Mary’s Meals Liberia HR policy and country labour law.

 

  1. Oversee induction of new staff:
  • Prepare and finalise new staff contracts with coordination from HR Adviser (Operations)
  • Plan inductions and new staff training with support from the HR Advisor (Learning & Development)
  • Ensure the new staff information is recorded and filed properly.

 

  1. Monitor staff performance management and professional development:
  • Collaborate with line managers and HR Learning & Development (Advisor) for setting and monitoring performance objectives for all staff.
  • Liaise with line manager in the preparation of new staff objective setting.

 

  1. Manage staff information and reporting:
  • Organise and maintain staff files so they are accessible.
  • Support in the management of the HR Information System with the HRIS Officer
  • Support in preparing internal HR report including start/end dates, leavers, joiners, leave status and recruitment timelines.
  • Prepare manage and submit the monthly National Social Security payroll monthly report
  • Prepare, manage and submit Employees Quarterly statistical Report to Ministry of Labour
  • Prepare a data base and ensure that all employees have a registered LRA TIN number
  1. Manage employee payment and benefits:
  • Maintain accurate records of employment benefits.
  • Ensure that all employees are covered under the appropriate benefits policy.
  • Collaborate with the Finance department for the preparation of monthly payroll.
  1. EmployeeRelations
  • Provide support in the administration of the disciplinary process
  • Enrol all employees on the National Social Security Welfare scheme
  • Process all NASSCORP claims for employees and ensure timely settlement.
  • Ensure employees medical scheme is properly supervise with Medical service provider
  1. Projects
  • Support the HR team on HR projects
  • Key relationships Reports to:Human Resources Adv. (Operations)Internal relationships:

    HR Manager

    HR team & Line managers

    External relationships:

    Ministry of labour, Human Resource Association, LINGO

    Direct reports:

    None

     

    Qualifications, skills and experience Essential Desirable
    Bachelor’s degree in human resource management or a related discipline ü
    CIPD Level 3 Foundation Award in HR Essentials or demonstrable relevant experience ü
    Ability to work under pressure and prioritise own workload to be able to deliver on time ü
    Demonstrates attention to detail and accuracy ü
    Demonstrates an up-to-date knowledge of HR best practice ü
    Ability to establish good working relationships and strong communication skills ü
    Ability to work effectively to achieve individual and team goals ü
    Experience with Microsoft Word, Excel, Outlook and PowerPoint ü
    Experience of working in a not for profit organisation ü
    Experience of data entry and basic reporting from HR information systems ü
    Good presentation and facilitation skills for the dissemination of information ü

     

    How to apply for this role

    To apply, please send your CV (maximum 3 pages) with details of three professional references (emails and cell numbers), a cover letter explaining why you are interested in the role and a valid up-to-date Police Clearance of good conduct (Liberian nationals) to Jobs.Liberia@marysmeals.org

    Closing dateSeptember 24th, 2021, at 5pm. Only shortlisted candidates will be communicated to for interview.

    Your covering letter should make a compelling case for why you feel motivated to work for Mary’s Meals Liberia in this role, as well as giving a concise overview of your most relevant skills and experience and should fill no more than two pages of A4.

    While Mary’s Meals Liberia will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources.  Therefore, if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful. Mary’s Meals Liberia is an equal opportunities employer.

    All applicants will be judged strictly on the basis of merit.

    Please note: A second interview stage may be required.

    Mary’s Meals is a child friendly organisation committed to the protection of children.

    Mary’s Meals is an equal opportunities employer, all who meet the criteria are encouraged to apply.