Job Description
Job Title: Human Resource and Administrative Officer
Location: Monrovia
Reports to: Director of Administration and Finance
Breakthrough ACTION Liberia is funded by the United States Agency for International
Development (USAID) to lead social and behavior change (SBC) programming in 12 counties. Led
by the Johns Hopkins Center for Communication Programs (CCP), Breakthrough ACTION
partners include Save the Children, ideas42, and Think Place. The vision of the Breakthrough
ACTION Liberia project is to deliver effective, high quality social and behavior change (SBC)
activities in Liberia that will result in improved demand and use of health services for malaria;
maternal, neonatal, and child health (MNCH); nutrition; family planning/ reproductive health
(FP/RH); adolescent health; and water, sanitation, hygiene (WASH) and engage communities in
behaviors to prevent zoonotic and non-zoonotic infections in line with the Global Health Security
Agenda (GHSA).
Summary: The Human Resource and Administrative Officer will be responsible for responsible
for providing support in the various human resource functions, which include recruitment and
selection, staff performance appraisal, training and staff development and personnel database
management. S/he will report to the Director of Administration and Finance.
Essential Duties and Responsibilities: The Human Resource and Administrative Officer specific
duties will include:
• Staff Recruitment and Selection: Receiving requests for staff recruitment, preparing job
descriptions in conjunction with line/project/programme managers and assigning
appropriate grade for the position, short listing the applications, arranging for the interview
panel, selecting the appropriate date for the interview, arranging for suitable interview
rooms, conducting interviews, obtaining references for successful candidates, writing offer
letters, writing regret letters for unsuccessful candidates, drawing up contracts of
employment, planning and conducting new employee orientation/ induction process,
introducing organization culture and ensuring understanding of organizational objectives
and updating briefing packs.
• Staff Performance Appraisal: Assist in providing advice and guidance to Managers &
Supervisors regarding performance appraisal process, ensuring that staff confirmations are
conducted on time, i.e. soon after completion of the appropriate probationary period,
ensuring that confirmations follow an appraisal, ensuring that all permanent staff are
appraised at least once a year, reminding managers of due and overdue staff performance
appraisals
• Training & Staff Development: Assist in maintaining current and accurate electronic
training records, attending to requests for payment of training allowance and assessing the
credibility and legitimacy of any training provider which features in the training request,
liaising with heads of departments/project/programme managers on training issues,
attending to requests for payment of subscriptions and other fees, providing guidance on
training matters, corresponding with training institutions, responsible for staff needs
assessment and providing advice accordingly.
• Personnel Database Management: Filing of employment related documents.
Maintaining an up to date contracts tracker, Inputting leave details in the payroll system
and processing leave applications and timely communication to staff on outstanding leave
days.
• Reports: Producing fortnight reports on new recruits, resignations, promotions, transfers,
dismissed staff, vacancies, trainings. Providing any ad hoc HR reports as needs may arise.
• Handling pension and medical scheme processing: Assist in ensuring that all staff are
on pension scheme and remittance of all monthly pension contributions, processing
pension claims and transfers; reviewing monthly medical scheme list and submitting all
amendments in time to medical scheme provider.
• Other HR Responsibilities
• Administrative duties: Administer procurement of goods and services required for the
office; establish and maintain supplier’s accounts/database and administer the legal
documents or contract with third party (suppliers, vendors etc.); manage the filing, storage
and security of all administrative and HR documents; assist in facilitating necessary
permits/licenses from government(s) for building maintenance; utilities; official vehicles
and other equipment; manage the administrative requirements for the repair and
maintenance of office facilities, including premises and equipment; fixed assets inventory;
insurance; and office renovations where necessary; obtain legal advice on various issues;
ensure that administrative and human resources procedures follow principles of good
governance; work with team leads to ensure adherence to all administrative rules and
procedures including procurement, human resources, legal etc.; ensure the organization’s
safety and security measures are implemented;
Supervisory Responsibilities: This position has no direct supervisory responsibilities at this time.
Education and/or Experience: Bachelor’s Degree equivalent or higher in Human Resources
Management or Business Management or a relevant field (Organizational Behaviour,
Administration, etc).
Specific experience will include:
• Minimum of 3-5 years’ demonstrable experience in a similar position in a reputable NGO
or private sector.
• Sound knowledge of Liberian Labour Laws and knowledge of HR management policies
and procedures
• Ability to write and process high quality reports
• Demonstratable ability to network and coordinate with government, nongovernment
organizations and other relevant stakeholders for purposes of human resource matters.
• Demonstrate high-level oral and written communication skills including the capacity to
communicate and work with people from diverse backgrounds.
• Ability to exercise sound judgment, make independent decisions and to work as part of a
multidisciplinary team to develop collaborative relationships and networks between
agencies.
• Strong organizational skills with an ability to manage workload with minimal supervision.
• Ability to use computers within the workplace including word processing, excel,
PowerPoint, email and available HR software programs.
Language Skills: Must be fluent in English and Liberian local dialects.
To Apply
Interested applicants should send their CV, cover letter and three references (including current
supervisor). All applications must be received no later than November 20, 2020 for consideration.