Scope of Work (SOW)

Liberia Foundational Skills Activity (LFSA)

Human Resource Assistant

Activity Overview

Liberia Foundational Skills Activity (LFSA) is a USAID-funded five-year project designed purposefully to increase the percentage of Liberian children accessing primary school and meeting the government of Liberia’s learning standards especially in foundational English literacy. The LFSA will improve education access and learning by increasing on-time enrolment, enhancing age-appropriate placement in classrooms, providing contextually appropriate teaching and learning materials, and improving instructional delivery and teacher wellbeing. LFSA will equip key education ecosystem actors with improved capacity, opportunity, and motivation to achieve results.

Led by Chemonics International in Liberia, LFSA is a five-year project implemented by a consortium of Liberian and international partners, including the Diversified Educators Empowerment Project (DEEP), Kid’s Educational Engagement Project (KEEP), WE CARE, Forum for African Women Educationalists (FAWE) Liberia, Foundation for Research, Education, and Empowerment (FREE) Liberia, Mathematica, and One World Network of Schools (OWNOS). The project will be implemented in six counties: Montserrado, Bong, Margibi, Grand Bassa, Nimba, and Lofa.

Position Summary

Chemonics International-LFSA is seeking a Human Resources Assistant to support the HR Specialist and other team members in executing HR functions across designated offices.

Principal Duties and Responsibilities:

The Human Resources Assistant is responsible for the following:

• Assists in maintaining confidential personnel files for all local staff in electronic and hard-copy format in compliance with the applicable local laws and the project’s policy manual
• Updates the project personnel tracker as directed by HR Specialist
• Under the guidance of the HR Specialist, prepares recruitment documents, schedules interviews, releases recruitment ads, and collects required documentation from candidates
• Collects employee timesheets and ensures the required supporting documentation is attached and maintained in both hard copy and electronic format in the project’s human resources files
• Tracks employee leave balances in the project’s leave tracker and communicates leave balances to staff and senior management as required
• Assists the HR Specialist in identifying recruiting needs and conducting recruits • Assists the HR Specialist with communications to staff on labor law, LFSA and USAID policy compliance
• Assists the HR Specialist to ensure project compliance with local labor laws and USAID by assisting with regular audits and staying updated on local labor laws and human resources best practices
• Prepare and submit labor statistical reports and Liberia Immigration Service statistical reports.
• Perform any other task as assigned

Qualifications

• Bachelor’s degree in relevant field preferred
• A minimum of at least two years of experience in operations, human resources management, and/or relevant work experience
• Experience working for a USAID implementer or donor funded program preferred • Excellent interpersonal and communications skills
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
• Demonstrated ability to communicate clearly and concisely both orally and in writing in English, and deliver presentations, training, and facilitate meetings effectively
• Demonstrated experience with Microsoft Office Suite in particular: Word, Excel, and Power Point

Location of Assignment

This long-term position will be based in Montserrado County, Liberia. Supervision

The Hunam Resource Assistant will report to the Human Resource Specialist. Application Instructions

Deadline: December 7, 2024, at 5:30 P.M.

Important Notes:

• Only soft copy applications will be accepted.
• No telephone inquiries, please.
• Chemonics will contact only shortlisted candidates.

Application Submission:

Interested candidates should submit:

1. A cover letter.
2. A CV detailing the required experiences and competencies. Email Subject Line: Application for Human Resource Assistant

Applications should be sent to liberiafsa@chemonics.com. Address your application to:

Human Resources Specialist

USAID-Liberia Foundational Skills Activity (LFSA)

Chemonics International

Coleman Avenue, 16th Street, Sinkor, Monrovia

Applications will be reviewed on a rolling basis until the position is filled. Equal Opportunity Statement

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

LFSA is a gender-sensitive employer; therefore, qualified and experienced female communications professionals are encouraged to apply.