About PREVAIL:

PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health

Summary of Position:

Provides support to the Human Resources department in several Human Resources functional areas which may include filing, scanning, benefits processes, timesheet compliance, tracking probation forms and processing NASSCORP documents for staff.

Description of Responsibilities:

• With support from the HR Manager, the HR clerk is responsible for scanning all HR related documents to the online HR files. Ensure all staff documents, are scanned and uploaded to the employee individual e-file.
• Keep track of all new staff thirty (30) days, sixty (60) days and ninety (90) days Probationary Plan and evaluation documents.
• Follow-up with supervisors and HR Manager on staff performance management processes to ensure it is timely and complete. Be the conduit of all performance management documents and ensure proper records are kept on them.
• Ensure new staff has the requisite materials to work – email account (if applicable); working ID card; liaise with IT and Administration for laptop and office supplies and furnitures for new staff setup, etc.
• Serve as focal person for all HR related documents coming from the Sites, keeping a ledger of record for all documents received. Ensure documents received from the Sites are sorted and delivered to the responsible HR person for action.
• Conduct reference checks for successful candidates and ensure all educational credentials are submitted, prior to employment offers
• Ensure new staff signs all required documents (contracts, Equinox forms, medical insurance, social security, emergency contact, conflict of interest, etc.). Scan these documents to the new staff online personnel e-file and present hard copy to the requisite HR person for the needed action and hard copy filing.
• Serve as HR focal point for new staff onboarding.
• Manage the employee contact directory and ensure to include all new staff contact on the directory.
• Ensure to process all new employees National Social Security Corporation (NASSCORP) form for employees and provide the information to the responsible HR Associate for payroll processing.
• Perform any other duty as may be assigned.

Skills:

• Ability to handle oral and written communications independently.
• Demonstrates ability to assume sole and independent responsibility for various assigned projects.
• Works on assignments that are typical for an HR administrative office setting.
• May work on special and ad-hoc projects, if needed.
• Has ability to recognize and suggest improvement for situations that deviate from accepted practice; seeks managerial advice prior to taking action.

Qualifications

• Certificate or Diploma in a related field or a combination of working experience.
• Must have Bachelor Degree in any business-related field.

• Preferred Job-related Experience: minimum of one (1) to two (2) years’ experience in providing administrative and/or HR support.
• Ability to: Develop simple trackers and directory to monitor HR Activities. Ability to conduct basic research and interpret simple data and write comprehensive reports for wider staff audience.
• Additional requirements: Effectively communicates in English, both verbally and in writing. Good working skills in MS Office Suite (Word, Outlook, Excel, PowerPoint). Comfortable working with cloud-based files, scanning huge quantity of documents, and administrative tasks. Proven background in technology software skills is preferred.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned with or without notice.

FHI Clinical values the diversity of our workforce. Without limiting the scope of the preceding provision, all persons who work or who seek to work in Liberia are entitled to enjoy and to exercise the rights and protections conferred by the Decent Work Act of 2015 irrespective of: race, tribe, indigenous group, language, colour, descent, national, social or ethnic extraction or origin, economic status, community or occupation; immigrant or temporary resident status; sex, gender identity or sexual orientation; marital status or family responsibilities; previous, current or future pregnancy or breastfeeding; age; creed, religion or religious belief; political affiliation or opinion, or ideological conviction; physical or mental disability; health status including HIV or AIDS status, whether actual or perceived; irrelevant criminal record, acquittal of a crime or dismissal of a criminal prosecution against them; or personal association with someone possessing or perceived to possess one or more of these attributes.

Process to apply for this position:

Deliver the application to: FHI Clinical / Prevail Liberia

A.M. Dogliotti Campus, Congo Town

Monrovia, Liberia

OR

Apply via the system below. Click the apply button

Deadline for the submission of application is Friday, March 19, 2021 at 5pm.