JOB DESCRIPTION

Project: FHI 360 EpiC Maternal, Newborn and Child Health (MNCH) Continuity of Care Project

Location: Monrovia, Liberia

Reports To: Project Coordinator – Community Health Systems & MNCH Continuity Project

Technical Collaboration:

• Executive Director
  • Project Accountant
  • MEL-AM & Data Manager
  • Documentation, Reporting & Knowledge Management Officer

Employment Type: Fixed-Term Project Position

Project Duration: July 2026 – September 2026 (with possibility of extension subject to project continuation and funding availability)

ABOUT RESTORE HOPE LIBERIA

Restore Hope Liberia (RHL) is a Liberian-led non-governmental organization committed to strengthening health systems, improving maternal, newborn and child health outcomes, advancing mental health and psychosocial support, promoting localization, and supporting sustainable community development.

RHL works alongside government institutions, communities, development partners, and civil society organizations to strengthen systems that improve health outcomes and advance locally led solutions.

ABOUT THE PROJECT

Restore Hope Liberia is implementing the FHI 360 EpiC Maternal, Newborn and Child Health (MNCH) Continuity of Care Project as a Civil Society Organization (CSO) subawardee under the USAID/PEPFAR-supported EpiC platform.

The project seeks to strengthen continuity of care across the maternal, newborn and child health continuum through improved pregnancy identification, referral completion, antenatal care continuity, facility delivery support, postpartum follow-up, newborn follow-up, PMTCT/EID continuity, immunization follow-up, maternal wellbeing support, and strengthened community-facility linkages.

POSITION SUMMARY

The Human Resources & Compliance Support Officer will support transparent recruitment, onboarding, personnel administration, records management, compliance monitoring, and project workforce management.

The position will help ensure that project staffing processes, personnel documentation, timesheets, contracts, and workforce records comply with organizational policies, donor requirements, and applicable labor regulations.

The officer will play a key role in supporting organizational accountability, workforce management, and project compliance.

PROJECT STAFFING PHILOSOPHY

Restore Hope Liberia seeks mission-driven professionals committed to strengthening community health systems, improving continuity of care, supporting maternal wellbeing, and advancing locally led development.

The Human Resources & Compliance Support Officer is expected to demonstrate:

• Integrity and confidentiality.
  • Commitment to transparency and accountability.
  • Respect for staff and professional conduct.
  • Strong organizational discipline.
  • Attention to detail and compliance.
  • Commitment to continuous improvement.

KEY RESPONSIBILITIES

1. Recruitment and Staffing Support

• Support recruitment planning and implementation.
  • Coordinate vacancy announcements and application management.
  • Support candidate screening and interview logistics.
  • Maintain recruitment records and documentation.
  • Assist with reference checks and selection documentation.
  • Ensure recruitment processes are transparent and properly documented.

2. Onboarding and Personnel Administration

• Support onboarding of newly recruited staff.
  • Prepare personnel files and onboarding packages.
  • Coordinate orientation activities.
  • Maintain updated personnel records.
  • Ensure all required employment documentation is completed and filed.

3. Human Resources Records Management

• Establish and maintain personnel filing systems.
  • Ensure personnel records are complete and current.
  • Maintain leave, attendance, and personnel tracking records.
  • Support staff contract administration and documentation.

4. Compliance Monitoring

• Monitor compliance with organizational policies and procedures.
  • Support compliance reviews and documentation verification.
  • Maintain compliance checklists and tracking systems.
  • Assist in preparing documentation required for audits or donor reviews.

5. Workforce Performance Support

• Support performance review processes.
  • Track supervision and performance management documentation.
  • Assist managers in maintaining required personnel records.
  • Support staff development and capacity-building activities.

6. Timesheets and Workforce Documentation

• Coordinate collection and review of staff timesheets.
  • Maintain timesheet records and filing systems.
  • Verify completeness of workforce documentation.
  • Support payroll documentation processes as required.

7. Organizational Systems Strengthening

• Support development and improvement of HR systems.
  • Assist with updating HR forms, templates, and procedures.
  • Contribute to strengthening organizational compliance systems.
  • Support institutional capacity-building efforts.

QUALIFICATIONS AND EXPERIENCE

Required Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, Management, Social Sciences, or a related field.
  • Minimum three (3) years of experience in human resources, administration, compliance, or organizational management.
  • Experience supporting recruitment and personnel administration processes.
  • Strong organizational and record-keeping skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office and Google Workspace applications.
  • Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience supporting donor-funded projects.
  • Experience working with NGOs, civil society organizations, or development programs.
  • Familiarity with HR systems, labor regulations, and personnel compliance requirements.
  • Experience supporting audits, compliance reviews, or organizational assessments.

CORE COMPETENCIES

• Human Resources Administration
  • Recruitment and Staffing
  • Compliance Management
  • Records Management
  • Organizational Skills
  • Attention to Detail
  • Communication and Interpersonal Skills
  • Accountability and Integrity
  • Confidentiality and Professionalism

WHAT SUCCESS LOOKS LIKE

By the conclusion of the project, the Human Resources & Compliance Support Officer will have contributed to:

• Transparent and well-documented recruitment processes.
  • Complete personnel files for all project staff.
  • Effective onboarding and workforce administration.
  • Accurate timesheet and personnel documentation systems.
  • Strong compliance with organizational and donor requirements.
  • Improved organizational HR and compliance systems.
  • Enhanced institutional readiness for future donor-funded projects.

APPLICATION REQUIREMENTS

Interested candidates should submit:

• Cover Letter addressed to:

Roseline Yah Trokpao-Chesson, MPH
Executive Director
Restore Hope Liberia

• Detailed Curriculum Vitae (CV)
  • Copies of relevant academic and professional credentials
  • Contact information for three professional references

Applications should be submitted electronically to:

roseline@restorehopeliberia.org

Email Subject Line:

Application – Human Resources & Compliance Support Officer

Application Deadline:
[Insert Deadline]

Applications will be reviewed as they are received
until the position is filled.

Only shortlisted candidates will be contacted.

Restore Hope Liberia is an equal opportunity employer committed to transparency, merit-based recruitment, diversity, inclusion, and professional excellence.