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Position Title:
HUMAN RESOURCES MANAGER/WARM BASE
Position Number:
021
Project Worksite:
Central Office/AMD (1 position)
Deadline for submission: Friday, October 13, 2023, at 5:00pm Liberia Time
About PREVAIL:
PREVAIL, or the Partnership for Research on Vaccines and Infectious Diseases in Liberia, is a clinical research partnership between the U.S. Department of Health and Human Services and the Liberian Ministry of Health.
Summary of Position:
The Human Resources (HR) Manager will provide Human Resources (HR) Management leadership over all functional areas including but not limited to policies, benefits administration, compensation, payroll, recruitment, and other HR responsibilities. S/he will serve as the HR focal point between management and PREVAIL site locations and assigned staff. The HR Manager will supervise HR Associates who service multiple sites within the Network and will ensure legal compliance in all areas of Human Resources in conjunction with statutory legislation. S/he will direct HR initiatives, required company projects and ensure that the objectives of the HR department are met. The HR Manager will function with a high level of integrity, independence and participates in policy, HR services, and/or program development.
Essential functions include, but are not limited to, the following:
Description of Responsibilities:
 Applies professional HR practices and regulations to existing and new programs and ensures legal compliance.
 Studies and analyzes market and data trends and use the information to inform management to formulate, implement, document, and evaluate processes, systems, or programs by participating in remuneration and benefits surveys.
 Participates in organizational working groups for work associated with Human Resources and serves as an advisor to employees and line management on internal organizational structure, HR policies and procedures.
 Provides guidance and oversight to direct report(s) including the management of workload, special projects, performance management, salary review, and career development.
 Prepares necessary documentation for the Human Resources Manager to process staff monthly payroll, ensuring timely remittal of statutory tax payments to relevant bodies. Oversee and audit cash payment programs as needed.
 Resolves complex employee relations issues, disciplinary actions and terminations.
 Ensures HR Associates accurately update and maintain employee recordkeeping, confidential documents and performance management records.
 Manages the Timesheet and leave on QuickBooks Enterprise Solution software for all employees relating to staff time reporting including annual leave, sick leave, other compensatory time-off and the coding of public holidays.
 Participates in the revision and update of the HR Handbook and ensure it is compliant with the Decent Partnership for Research on Vaccines and Infectious Diseases in Liberia (PREVAIL) Liberia – U.S. Joint Clinical Research Partnership The Mitchell Group, Inc. (TMG)
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Work Act of 2015 as well as in accordance with the standard operating procedures of TMG. Be involved in the implementation and dissemination of the Handbook.  Participates in the organizations’ programs and initiatives (performance management, initiation of new programs, organizational changes, etc.).
 Manages the handling of all routine recruitment procedures. This includes overseeing the advertisement, selecting the interview panel, coordinating scheduling of interviews, participating in interviewing candidates, checking references, negotiating of offers and orientation/on- boarding of new hires.
 Works with the Country Coordinator and Leadership Team to develop and train direct reports, in collaboration with Learning and Development.
 Works closely with the Country Coordinator to ensure the HR policies and related documentation is up to date and in compliance with the organizational goals.
 Other duties as assigned.
Skills:
 Maintain confidentiality within established parameters for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities with implementing HR initiatives and programs.
 Working knowledge of employment regulations, e.g. anti-discrimination laws, employment act and other labor/employee relations statutes.
 Possesses working knowledge of HR procedures and processes for: on-boarding, staffing, compensation, benefits, HRIS, and employee relations.
 Ensures compliance with applicable local, state and federal regulations and understands impact if regulations are not followed.
 Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
 Ability to multi-task and set priorities for self and manage time to achieve goals/complete projects on or ahead of due date.
 Excellent written and spoken communication skills, attention to detail, quality and deadline.
 Strong supervisory and analytical skills and provides strategic human resources support to assigned business units through the planning and execution of HR practices and programs.
 Establishes partnerships to deliver value added service to management and employees that reflect the business goals/objectives of the organization.
 Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
 Working knowledge of relevant software, including Microsoft Office Suite, HRIS and Payroll systems.
 Ability to work and get along well as a member of a team.
Qualifications
 Education/Experience: BA/BS degree with a major in business administration or human resource management/organizational development or finance/accounting with at least 5-6 years of relevant HR experience, including the management of direct reports.
 Alternate Education/Experience: MA/MS degree in related field with relevant HR work experience of 4-5 years; or a Diploma in HRM with over 10 years’ relevant HR work experience, of which includes management of direct reports.
 Membership Qualifications: Experience must reflect the knowledge, skills and abilities listed above and must be a registered member of ALHRP.
Management Competencies:
 Commitment to the Organization, its Mission and Values
 Cultural Sensitivity/Valuing Diversity
 Building and Managing Relationships/Encourages Collaboration
 Performance Management/Promotes Staff Accountability
 Conflict Management/Coaching and Mentoring
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 Results Orientation/Commitment to Excellence
 Knowledge Sharing/Continuous Learning
Application Instructions:
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