Position Title: Human Resources Officer

Classification: FO LT Employee *short-term engagement may be issued at first.

Deadline for Applications:Sunday July 12th, 2020; 10pm Liberia (application will be received and reviewed in a rolling basis)

Background:

The purpose of the USAID Global Health Supply Chain Program-Procurement and Supply Management (GHSC-PSM) project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. In Liberia, GHSC-PSM performs work and provides technical assistance across all four task orders.

GHSC-PSM in Liberia supports country strategies and priorities that fall under the following project objectives:

• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of Health Commodities.

GHSC-PSM in Liberia’s technical team is supported by the Operations and Finance team, whose focus is to ensure the smooth operation of the project field office, conduct administrative and country specific procurements, and process all invoices and payments paid in country in compliance with USAID, Chemonics and Prime contract regulations and policies.

Objective:

The HR Officer will report to the Operations Manager under the supervision of the Director of Finance and Operations. The HR Officer will serve as the primary point of contact for the project human resources task and activities. He/She will be responsible for the collection, management, review all human resources files to include leave request, insurance forms, intake forms, and performance evaluation reviews. He/She will work to ensure all records are in order and maintained in line with local Liberian law requirements and Chemonics policies. He/She will be the primary coordinator for all recruitment as needed. He/She is also for human related reporting to be provided to the Senior Management Team through the Director of Finance and Operations.

Principal Services and Responsibilities(Essential Functions)

As the HR Officer, the employee is responsible for the following principle services and responsibilities:

• Support full cycle recruitment process in compliance with established procedures and regulations including but not limited to coordination with the project leadership on :the creation of job descriptions and interview questions, shortlisting and pre-screening candidates as well as reference checks, and drafting of offers to selected candidates
• Support confirmation of all new hire paperwork is submitted, and personnel files are complete and compliant with GHSC-PSM policy, local labor laws, and USAID regulations
• Ensure new hires are provided with adequate training regarding the project and relevant GHSC-PSM policies in order to perform the job to the best of their ability and are assimilated into GHSC-PSM culture
• Maintain accurate time sheet records and ensure all time-sheets are submitted on time with the correct approval
• Ensure personnel and recruitment files are maintained according to the requirement, ensure confidentiality and safety of the data
• Work closely with assigned supervisor on communication to staff and labor law compliance, and help to ensure a positive and thriving work environment for all staff
• Manage and administer benefits according to appropriate plans and labor laws requirements, bring any requirement changes or suggestions for improvement to Finance and Operations Director or assigned managers attention
• Assist in management of employee benefits, such as insurance, liaising with companies providing such benefits as needed to ensure quality services provided
• Ensure project compliance with local labor laws by conducting regular audits, and keeping updated on local labor laws and HR best practices
• Advise and coordinate on disciplinary process ensuring all actions taken comply with local labor laws and PSM policies, and loop in appropriate Home Office department if necessary
• Manage annual assessment process and ensure procedures are communicated and followed
• Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global HR and Office of Business Conduct (OBC). Investigate allegations of wrongdoing, i.e: sexual harassment, harassment, fraud
• Ensure employee personnel manual is up to date, and communicate changes to all staff when applicable
• Ensure all HR management practices conform to the project’s and GHSC-PSM’ policies, best practices, USAID rules and regulations, and the local labor laws
• Interpret and advise staff on GHSC-PSM, USAID, and federal compliance policies and procedures coordinating with the Finance and Operations Director
• Other duties as assigned Performing other duties as required or assigned.

Required Skills and Qualifications

• Degree or advance diploma in HR management, project administration, project management or related field
• Minimum of 4 years’ experience in HR for small to medium development projects and/or organizations
• Experience working for a USAID implementer in Liberia highly preferred
• Excellent interpersonal and communications skills
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
• Demonstrated ability to communicate clearly and concisely both orally and in writing in English
• Must have demonstrated experience with Microsoft Office Suite in particular: Word, Excel, and Power Point
• Must be a Liberian citizen or able to work in Liberia without sponsorship

Supervision:HR Officer will report to the Operations Manager or designee

Expected Period of Performance: Life of project *short-term engagement may be issued at first.

Location: Montserrado, Liberia—travel through the counties might be required.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factor