JOB OPPORTUNITY

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states. Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa and takes a holistic approach to alleviating poverty, running programs in education, healthcare, microfinance, women and girls’ empowerment, agriculture and food security, and human and legal rights. Together, the initiative will result in systemic change that creates a positive and measurable impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million people in 7 countries in Africa by 2027.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) will be announcing an initiative that will create a positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she can transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood. In preparation for the launch of the programme, BRAC International is seeking applications from competent, dynamic, and self-motivated individuals to fill the following position.

No. of Vacancies: 1

Job Title Human Resources Officer, Talent Acquisition and Management

Category : National

Tenure : 1 year

Salary : Negotiable

Reports to : Manager/Lead, HR & Training

Duty Station : Country Office/ with travel to Field Offices

Safeguarding Job Responsibilities

1. Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve BRAC’s goals of safeguarding.
2. Act as a resource of support and expertise on safeguarding for establishing a safe working environment.
3. Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
4. Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

PURPOSE:

The purpose of this position is to support the BRAC Liberia HR team ensuring timely and quality hiring for BRAC Liberia. The job holder is accountable for planning and implementing the ongoing hiring and talent management processes and maintaining the documentation & records. This role is reportable to Lead/Manager & Training and works closely with other team members to ensure recruitment & selection, onboarding & orientation, and performance management.

Reporting to the Human Resources & Training, Manager, the job holder will provide support to the HR Manager in ensuring HR processes in Recruitment, and Talent Management are perfectly aligned with BRAC Liberia’s recruitment and Performance Management systems and policies. The incumbent should have a proven track record of success in HR operations, Talent Acquisition and Management, employee onboarding, Performance Management Systems management and tracking as well as program outreach. The HR Officer serves as a key point of contact for employees, providing guidance, and support, and facilitating positive workplace relationships. With a focus on maintaining a productive and compliant workforce, this role contributes to organizational success by fostering a culture of engagement, professionalism, and continuous improvement

MAJOR RESPONSIBILITIES

Recruitment and Selection:

▪ Support Lead/Manager- HR & Training to coordinate with department/ programme heads to forecast future hiring needs, plan and facilitate the hiring process;

▪ Follow the existing policy/processes and tools related to safe recruitment and selection and ensure that the recruitment and selection procedures and practices meet organizational needs, compliant with local laws and good practices;

▪ Assist supervisor in exploring best alternative sourcing agencies, establish a functional relationship with best sourcing agencies, and administer the external contracts;

▪ Ensures that job advertisements are prepared with set alignment, placed on selected advertising hosts on time, and coordinates the open & close dates.

▪ Keep track of job applications, conduct initial screening of CVs, work with programme teams to develop selection process including interview guidelines, and facilitate the selection tests & interviews;

▪ Follow-up references and employment checks, determine job offer terms and conditions, and coordinate the job offering necessaries;

▪ Maintain all recruitment records including the recruitment tracker, ensuring that these are complete, accurate, and compliant with organization current policy and practices;

• Collaborating with hiring managers to identify staffing needs and recruitment planning • Ensuring Jobs slated for recruitment are on the approved department structure and up to date Job Description on file
• Ensuring Job Requisition forms are completed
• Posting job advertisements and managing the end-to-end recruitment process. – Screening CVs, compiling longlists for hiring manager shortlisting, scheduling interviews, facilitating the hiring process ensuring proper documentation of all interview documentation and reports • Ensuring Reference Checks are completed for all new hires
• Updating the Recruitment tracker
• Maintain recruitment files and recruitment tracker
• Completion of personal files
• Onboarding and Orientation:
• Ensure timely communication with selected candidates and send joining & onboarding instructions
• Coordinate with relevant departments/programs and develop onboarding and orientation plans. • Coordinate/ facilitate induction and orientation sessions.
• Ensuring all necessary paperwork and documentation are completed. Before contracts are issued • Inputting new hire information in sbi cloud and ensure joining
• Maintain hard copies of completed forms signed offers and contract documents in a personnel file • Support the HR Manager with employee induction and orientation
• Talent Management
• Ensure new employees have probation objectives, probation evaluations are done on time, and confirmation letters issued
• Follow up with staff and supervisors to ensure annual objectives are set and reviewed according to the PMS cycle
• Ensure signed PMS forms are filed and PMS Data completed for mid-year and annual reviews •
• Safeguarding
• Read, understand, practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.
• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve programme goals of safeguarding implementation
• Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment
• Practice, promote, and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure for reportable incidents and encourage others to do the same

MAJOR CHALLENGES:

▪ Getting the right skill set within a limited budget

▪ Geographic and cultural constraints

Time constraint/ excessive workload

• KEY PERFORMANCE INDICATORS (KPIs)
• Timely and quality hiring
• Timely execution of PMS-related work
• Smooth HR operations in assigned countries and BI Dhaka office

DECISION MAKING:

Decision taken independently:

Routine and operational

The decision referred to the Supervisor:

Policies related to financial approval.

RELATIONSHIP TO OTHER ROLES:

Within the Programme or Department (position names)

Lead/manager HR& Training, Program/ departmental heads, Fi&A IT, other HR colleagues Outside the Programme or Department (Programme& position names):

BRAC HRD, Job posting sites, Headhunting, Labor Officials, etc.

ANY OTHER ADDITIONAL RESPONSIBILITIES?

Build a professional network through relationships with HR professionals, colleagues, and other partners; Support other HR team members in achieving overall HR goals.

EXPERIENCE

2-3 years experience in HR/ relevant work.

KNOWLEDGE, SKILLS & COMPETENCIES:

• Very good knowledge of Human Resources and the Decent Work Order Act (2015) • Proven experience with end-to-end recruitment processes
• Familiarity with Talent Acquisition and retention strategies
• Knowledge of Performance Management Systems implementation and reporting • Having the highest levels of integrity and trustworthiness
• Excellent communication skills both oral and written
• Strong interpersonal skills, attention to detail, and a thorough understanding of HR principles and practices.
• Experience in Benefits administration and Payroll Management
• Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Demonstrated intermediate computer skills in Microsoft Office suite applications including Word, Excel, PowerPoint, and Outlook
• Experience with HR Management and information systems
• Dependable, able to follow instructions, respond to management directions, and able to improve performance through management feedback

1. SPECIFIC EDUCATIONAL QUALIFICATION:
2. Degree/ Concentration / Major

Bachelor

Human Resource Management, Sociology, Economics, Psychology, Statistics or any relevant

BRAC is committed to safeguarding children, young people, and vulnerable adults, and expects all employees and volunteers to share this commitment. Therefore, our hiring process includes extensive background checks and criminal records disclosure. BRAC is an equal opportunities employer.

All qualified and interested applicants can submit a cover letter with their CVs with three referees, one of which should be your current or most recent employer/line manager, along with a copy of your educational qualification. Applications should be submitted by email to: bracrecruitement@gmail.com , with the position title on the subject line.

DEADLINE: August 12, 2024

PLEASE NOTE THAT ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED Preference will be given to qualified female candidates!