Invitation to Tender: Implementation of Subcomponent 2a Activities
- Location:
- Salary:negotiable
- Job type:Bid / ToR/RFQ/RFP/EOI
- Posted:7 hours ago
- Category:Bid / ToR/RFQ/RFP/EOI
- Deadline:January 21, 2026
Invitation to Tender
Table of Contents
- Background Information on Plan International 3
- Summary of the Requirement 3
- ITT Overview and Instructions. 3
3.2 Instructions to Tenderers. 3
- Specification and Scope of Requirement Error! Bookmark not defined.
- Selection Criteria. 7
- Evaluation of offers. 10
- Terms & Conditions. 11
- Plan International’s Ethical & Environmental Statement 12
- Submission Checklist 12
| Implementation of Subcomponent 2b Activities |
The Liberia Women Empowerment Project aims to address key barriers to the empowerment of women and girls, with a particular focus on health and education services. Component 2 of the project, “Enhancing basic services in health and education,” is allocated funds to finance activities addressing local Gender-Based Violence (GBV) response, Adolescent Sexual and Reproductive Health (ASRH) services, and school-driven community engagement on adolescent pregnancy, early marriage, and keeping girls in school. This subcomponent focuses on enhancing basic GBV response services at the local level in six counties (Rural Montserrado, Gbarpolu, Grand Cape Mount, Bomi, Grand Gedeh, and River Cess) and developing a pilot initiative on core competencies for adolescent-friendly service delivery and ASRH at both community and facility levels.
Implementation of Subcomponent 2a Activities
Plan International is inviting interested parties to submit a Proposal (Implementation of Subcomponent 2a Activities as part of a competitive process for the provision of services. Successful Bidder(s) will be expected to enter into a formal contract (for fixed goods and/or services)/ Long Term Agreement with our organization. Plan International reserves the right not to award a contract as a result of this Invitation to Tender, or to award to multiple successful Bidders.
These instructions are designed to ensure that all Bidders are given equal and fair consideration. It is the Bidders’ responsibility to ensure their offer is complete and that you provide all the necessary information asked for in the format specified, or risk your offer being rejected. Further details can be found in section 9.1 of this ITT document, ‘Submission Checklist.’
Women-owned businesses and companies actively engaged in or advancing gender equality and women’s empowerment in the workplace are especially encouraged to apply.
Documents comprising this tender pack are as follows:
- Plan Tender Dossier Reference: STA-ITT-LWEP-015
Tenderers are required to submit their proposal, inclusive of all required annexes, via email to Liberia.Proculwep@plan-international.org. Offers must be received by the deadline specified in the section ‘3.2.1 Key Dates and Timelines.’
The offer and all correspondence and documents related to the tender must be written in English.
Each Tenderer or member of a consortium or sub-contractor may submit only one offer.
Unless stated otherwise, all communications from Bidders in relation to this tender, including Clarification Questions, must be directed to Liberia.Proculwep@plan-international.org. and must include the ITT reference number: STA-ITT-LWEP-015
3.3 Key Dates and Timelines
The following table outlines the key dates and timelines associated with this tender process. Plan International reserves the right to change these at any time as the tender progresses. To maintain transparency, fairness, and adequate time to prepare your offers, Plan International will inform all interested Parties of any changes to these key dates and timelines simultaneously and in a timely fashion.
| Activity | Deadline Date |
| Issue of Invitation to Tender | January 15, 2026, at 2:00 PM |
| Site Visit | January 30, 2026 |
| Deadline for supplier submission of clarification questions | January 21, 2026 |
| Deadline for the plan to respond to clarification questions | January 19, 2026 |
| Deadline for submission of offers | January 21, 2026 |
| Mobilization/Implementation Period | February 14, 2026, to February 14, 2027 |
3.4 Pricing
Bidders are required to complete the pricing schedule attached separately in ‘Annex B – Pricing Schedule.’ All prices must be quoted in United States dollars and exclusive of Value Added Tax (VAT).
It is expected that prices will be fixed for the duration of the contract, and quotes will be valid for a maximum period of 90 calendar days following the closing date of this tender. If, for any reason, you are unable to guarantee fixed pricing for the duration of the contract, any projected price increases should be clearly stated in your tender.
To ensure a fair and transparent process, Plan International will not be able to divulge budget information relating to this tender or associated projects. It is expected that Bidders submit their best possible financial offer at the point of submission.
The successful Bidder will be required to pay their staff who work on this contract at least the National Living Wage.
- PURPOSE OF THE CALL FOR APPLICATIONS
The Liberia Women Empowerment Project invites qualified organizations to submit applications for the implementation of Subcomponent 2a activities. The purpose of this call is to select competent organizations/ firms with demonstrated experience in GBV response, ASRH service delivery, and community engagement to implement the specified activities in collaboration with the Lead Service Provider (LSP) and relevant government ministries and agencies.
- SCOPE OF WORK
The selected organization/ firm (s) will be responsible for implementing the following activities across six target counties in Liberia:
1.5.1 Activity 2A.1: Assessment and Selection of Local and Community Health Facilities
– Collaborate with the Ministry of Health (MoH) Gender and Social Inclusion Unit (GSIU) and the Ministry of Gender, Children and Social Protection (MoGCSP) to map and consolidate a list of existing GBV service providers, relevant actors, health facilities, and practitioners trained in GBV per county.
– Establish or support functional GBV Coordination Mechanisms for information sharing, case conferencing, and joint problem-solving in each county.
– Develop, validate, print, distribute, and introduce reporting templates/forms to selected facilities in the six counties for diverse services.
1.5.2 Activity 2A.3: Training of GBV/Reproductive Health Workers and Community Structures
– Train healthcare workers to diagnose and respond to GBV survivors correctly.
– Provide support to local health facilities in implementing the GBV core concepts curriculum.
– Support the design and implementation of the required tools, procedures, and training for Monitoring and Evaluation (M&E) and reporting relating to the health activities.
1.5.3 Activity 2A.4: Study on Facility Readiness for GBV Response Services
– Conduct a facility readiness assessment to deliver GBV response services at the community level.
– Develop a detailed plan and model for the improvement of such facilities.
– Assess the effectiveness of combining ASRH and economic empowerment programming.
1.5.4 Activity 2A.5: Pilot Study on Adolescent-Friendly Service Delivery
– Design approaches and methodologies for potential scale-up of successful interventions.
1.5.5 Activity 2A.6: Community Outreach and Awareness Programs
– Coordinate with the MoH on community outreach and awareness programs on the use of contraceptives and ASRH.
– Establish a media engagement platform for strengthening coordination of GBV communication and messaging at the facility and community levels.
– Implement community and peer-based activities, educational interventions, and information dissemination.
– Strengthen health service integration through linkages, referrals, and youth-friendly services.
1.5.6 Activity 2A.7: Regular Joint Monitoring and Supervision
– Facilitate regular monitoring and supervision by GBV focal points at the service delivery facilities.
- DELIVERABLES
The selected organization/ firm (s) will be expected to deliver the following:
- A comprehensive database of existing GBV service providers, health facilities, and practitioners per county.
- Functional GBV Coordination Mechanisms established in all six counties.
- Standardized reporting templates/forms developed and distributed to selected facilities.
- Conduct an assessment to review the existing tools/system (HMIS) at the National Level (MOH, MOGCSP, and MOJ) for analyzing and reporting GBV/SRH data, and develop a GBVIMS monitoring and reporting mechanism for the national level.
- Improve and decentralize the enhanced GBVMIS mechanism tools and SoPs with the GSIU, MOH, and MoGSP MIS and the M&E unit.
- Decentralization/localization of county-level GBVIMS mechanisms (roll-out training, tools, mechanisms, IMS, SOP, etc.).
- Printed copies of the GBV Core Concepts manual distributed to facilities.
- Trained healthcare workers and community structures on GBV response.
- Community outreach and awareness programs implemented in all six counties.
- ELIGIBILITY CRITERIA
To be eligible for consideration, organizations must:
- Be legally registered entities in Liberia, with a valid registration certificate,
- National and/or international organization with proven experience working in Rural Montserrado, Gbarpolu, Grand Cape Mount, Grand Gedeh, Rivercessy, and Bomi counties in Liberia.
- Demonstrate at least five years of experience implementing GBV prevention and response programs and/or ASRH service delivery programs.
- Valid tax clearance number
- Have established partnerships or demonstrated ability to work with relevant government ministries (MoH, MoGCSP, MoJ, MoYS, MIA).
- Possess strong financial management systems and capacity to manage funds of this magnitude.
- Have a proven track record in community engagement and mobilization.
- Demonstrate technical expertise in curriculum development, training, and M&E systems.
- Show evidence of gender-responsive programming and commitment to women’s empowerment.
- IMPLEMENTATION ARRANGEMENTS
The initial contract will be for one year.
Reporting Requirements
The selected organization(s) will be required to submit:
- Monthly Updates
- Quarterly progress reports
- Annual work plans and budgets
- Mid-term and final evaluation reports
- Coordination
The selected organization(s) will work under the overall guidance of the Lead Service Provider (LSP).
Bids will be assessed against predetermined criteria that have been developed and agreed upon by the Tender Panel before launching this Tender process. The information gathered in ‘Annex C -Technical Questions,’ ‘Annex B – Pricing Schedule,’ and any other requested documentation will be used to evaluate and score each Bid against this set of criteria. Please find further details in the table:
| Criteria | Tenderers must demonstrate…… | Weight | |
| Compliance | Tender Compliance and Completion | § Satisfactory completion of all documentation requested with sufficient information, submitted no later than the Closing Date specified.
§ Agreement to our mandatory policies as set out in ‘Annex E- Non-Staff Code of Conduct.’
§ Be legally registered entities in Liberia, with a valid registration certificate, § NGO Accreditation for Liberia
| Pass/Fail. Bidders who do not meet these minimum requirements will not have their Bids further assessed. |
| Technical Proposal (65%) | Example 1 Eligibility | · National and/or international organization with proven experience or documents showing that you have worked in at least six Counties in Liberia. · Latest audit report · Evidence of tax compliance | 15% |
| Example 2, Experience | · Demonstrate at least five years of experience implementing GBV prevention and response programs and/or ASRH service delivery programs. · Have established partnerships or demonstrated ability to work with relevant government ministries (MoH, MoGCSP, MoJ, MoYS, MIA). · Possess strong financial management systems and capacity to manage funds of this magnitude. · Have a proven track record in community engagement and mobilization. · Demonstrate technical expertise in curriculum development, training, and M&E systems. · Show evidence of gender-responsive programming and commitment to women’s empowerment. | 20% | |
| Example 3, Structure | – Team composition with CVs of key personnel – Risk management plan – Experience in similar projects (at least 3 references or recommendations) with BSC or masters. Provide evidence of qualification | 15% | |
| Example 4, methodology | – Detailed implementation plan with clear timelines – Methodology for each activity – Detailed budget breakdown by activity – Budget notes explaining all cost items | 15% | |
| Gender Responsive (5%) | Gender Sensitive Practices and Policies | As part of our ongoing Gender Responsive Procurement Initiatives, Bidders will be allocated 5% of the overall score if they meet one or more of the following:
§ If headed up by a woman § If supplier is a women-owned business: A legal entity in any field that is more than 51% owned, managed, and controlled by one or more women. § If the % of women in management positions is over 35% § If % of women workers is 55% or above § If robust gender equality initiatives are in place and active. E.g., WEPs signed, gender equality procurement policy, and any additional gender-sensitive program implemented. | 5% |
| Financial Proposal (30%) | Pricing Schedule | · Completion of ‘Annex B – Pricing Schedule’ with all requested information · Fixed pricing · Economically advantageous for the organisation | 30% |
The Tender Panel will review all Bids to ensure they meet the minimum requirements listed under the ‘Compliance’ section in the above table. Following this, each Bid will be assigned a score on the basis of predetermined criteria and its associated weighted scores.
The contract(s) will be awarded to the Bidder(s) who represent the best overall value for Plan International in terms of the evaluation criteria set out above. By participating in this tender, you acknowledge and understand that Plan reserves the right to:
- Decide not to award to any supplier
- Decide to award to one or more suppliers
- Decide to re-advertise the opportunity
- Not necessarily accept the lowest cost offer
Notification of the award of the contract will be issued via email.
By submitting a Bid as part of this Tender process, you also acknowledge and understand that:
- Plan International will not be liable for any costs or expenses incurred in the preparation of your offer
- You or your company will undergo vetting checks against an Anti-Terrorism and Sanctions Database as part of due diligence protocols
- Plan International reserves the right to keep confidential the circumstances that have been considered for the selection of the offers
- Part of the evaluation process may include a presentation from the Bidder and a site visit by Plan International staff, where applicable and necessary
- Plan International reserves the right to alter the schedule of tender and contract awarding
- Plan International reserves the right to cancel this tender process at any time and not to award any contract
- Plan International reserves the right not to enter into or award a contract as a result of this invitation to tender
- Plan International does not bind itself to accept the lowest, or any offer
- Any attempt by the Bidder to obtain confidential information, enter into unlawful agreements with competitors, or influence the evaluation committee or Plan International during the process of examining, clarifying, evaluating, and comparing tenders will lead to the rejection of its offers and may result in the termination of a current contract, where applicable
- You accept in full and without restriction the conditions governing this tender as the sole basis of this competition, whatever its own conditions of sale may be, which you hereby waive
- You have examined carefully, understood, and complied with all conditions, instructions, forms, provisions, and specifications contained in this tender dossier. You are aware that failure to submit a tender containing all the information and documentation expressly required, within the deadline specified, may lead to the rejection of the tender at Plan International’s discretion
- You are not aware of any corruption practice in relation to this competition. Should such a situation arise, we shall immediately inform Plan International in writing
- You declare that you are affected by no potential conflict of interest, and that you and our staff have no particular link with other Bidders or parties involved in this competition. Should such a situation arise during performance of the contract, you shall immediately inform Plan International in writing
- You accept Plan International’s standard terms of payment, which are 30 days after the end of the month of receipt by Plan of a proper invoice or, if later, after acceptance of the Goods or Services in question by Plan International Ltd
- The organisation should establish environmental standards and good practices that follow the principles of ISO 14001 Environmental Management Systems, and in particular, ensure compliance with environmental legislation
- The organisation should seek to set reduction targets in areas where the organisation’s activities lead to significant environmental impacts
All Interested individual are required to request the submission checklist document below by using the email address below:
Liberia.Proculwep@plan-international.org.
And CC: Edward.fallah@plan-international.org
Diana.Clinton@plan-international.org
| Document | Form |
Annex B – Pricing Schedule | Please complete with all the requested information and return it in the format. |
| Annex C – Technical Questions
| Please complete with all the requested information and return it in the format. |
| Annex D – Supplier Questionnaire | Please complete with all the requested information and return it in the format. |
| Annex E – Non-Staff Code of Conduct | Please sign and date this document and return it in PDF format. |
| Prepared by: _______________________________________ | ||||
| Reviewed by: _______________________________________ | ||||
| Approved by: ________________________________________ | ||||
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