Background Information on Plan International
Plan International is an independent development and humanitarian organization that
advances children’s rights and equality for girls.
We believe in the power and potential of every child, but this is often suppressed by poverty,
violence, exclusion and discrimination, and its girls who are most affected. Working together
with children, young people, our supporters and partners, we strive for a just world, tackling
the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood, and we enable children to
prepare for – and respond to – crises and adversity. We drive changes in practice and policy
at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years and are now active
in more than 75 countries.
Read more about Plan International's Global Strategy: 100 million Reasons at https://plan-
international.org/strategy
2. Summary of the Requirement
Plan international Liberia wants to migrate its current asset management database to
a more secured and web-based applications which will be intended to manage assets
and contracts in more effective, expedient, and secure way. For the past decade, our
asset management has hugely been done and managed in Microsoft Excel. These
applications and its features seem below standards to manage all our asset worth
millions of dollars. The current asset tracking doesn’t have data integrity and there is
no segregation of duties aligned to this. This has brought more problem to our asset
management at large. Where quality asset reporting and managing hasn’t been
achieved or realized. This has a serious propensity to cost the organization
unallocated cost to Donor; and there is a need to implement more robust and web-
based system to ensure our data integrity and security are implemented accordingly
and per our Plan international operational standards. The system should also integrate
our current asset data and implement a contract management/tracking system for real-
time reporting.
3. ITT Overview and Instructions
1.2 Overview
Plan International Liberia is in search of a qualified and experienced IT Service
Provider that will build a system which is cable of Asset tracking, asset lifecycle
management, asset maintenance scheduling, and contract management. This should

PLAN INTERNATIONAL LIBERIA
Invitation to Tender (ITT)

ASSET AND CONTRACT MANAGEMENT APPLICATION – Online System

4 | Page
be web-based application that can be assess anywhere and anytime with high asset
level right in placed.
3.2 Instructions to Tenderers
These instructions are designed to ensure that all Bidders are given equal and fair
consideration. It is the Bidders responsibility to ensure their offer is complete and that you
provide all the necessary information asked for in the format specified, or risk your offer being
rejected. Further details can be found in section 9.1 of this ITT document, ‘Submission
Checklist.’
Women-owned businesses and companies actively engaged or advancing gender equality
and women empowerment in the workplace are especially encouraged to apply.
Documents comprising this tender pack are as follows:
 Plan Tender Dossier
 ANNEX A – Specifications
 ANNEX B – Pricing Schedule
 ANNEX C – Technical Questions
 ANNEX D – Supplier Questionnaire
 ANNEX E – Non -Staff Code of Conduct
 ANNEX F – Plans General Terms and Conditions
Tenderers are required to submit their offers inclusive of all required annexes at Plan
International Liberia Receptionist front desk on or before 17 th December 2025 @ 5pm. Offers
must be received by the deadline specified in the section ‘3.3 Key Dates and Timelines.’
The offer and all correspondence and documents related to the tender must be written in
English
Unless stated otherwise, all communications from Bidders in relation to this tender, including
Clarification Questions, must be directed to and must include the ITT reference number:
00025-ITT-ITSP-DEC-FY25

Click the apply button below to download the full version of this advert.