Save The Children International is establishing a pool of pre-selected candidates for the positions of Lead Procurement Specialist in one of the country offices within West and Central Africa.

Should we secure the project, this will turn into an official recruitment. Selected candidates will be added to the recruitment process.

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young peopleeitherfrequently (e.g. once a week or more)orintensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

INTRODUCTION:

Save the Children is a leading international non-governmental organization working to ensure the well-being and rights of children worldwide. In Liberia, Save the Children is committed to create lasting change for children and their families by providing education, healthcare, protection, and emergency assistance in Liberia. We collaborate with local partners to empower communities, focusing on education, health, child protection, emergencies, and livelihoods.

ROLE PURPOSE:

The Lead Procurement Specialist will be responsible for the overall implementation of the procurement related activities of the upcoming Liberia Women Empowerment Project, including monitoring and ensuring program quality in line with child protection and prevention of sexual gender-based violence (SGBV) guiding principles, best practices, and minimum standards. S/he will be accountable for the field supervision, design, planning, implementing, monitoring, and evaluation of the program.

SCOPE OF ROLE:

Reports to: Program Manager

Staff reporting to this post: –

Budget Responsibilities:

KEY AREAS OF ACCOUNTABILITY:

• Prepare the Project’s Annual Procurement Plan, detailing contract packages with estimated cost for works, goods and services inclusive of the procurement or selection methods and processing times till completion of each procurement activity;
• Prepare procurement documentation for consulting services including liaising with the technical teams on the preparation of Terms of Reference, the preparation of requests for Expressions of Interest (EOI), advertisements, evaluating EOIs and creating shortlists, preparing Request for Proposal documents, evaluating proposals, obtaining the necessary clearances from the World Bank where required, assisting in contract negotiations, minutes of negotiations, draw-up draft contracts and making arrangements for contract signing, and distributing to the appropriate authorities;
• Coordinate and ensure timely responses to clarifications sought by bidders or shortlisted consultants as may be required;
• Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Terms as defined in the contract and best practice in Procurement and Consultants Guidelines; and Government of Liberia Public Procurement and Concessions Act;
• Coordinate responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, take responsibility for their own personal development and encourage their team to do the same.
• widely shares their personal vision for Save the Children, engages and motivates others.
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members, and external partners and supporters.
• values diversity, sees it as a source of competitive strength.
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions.
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE

Qualifications

• Master Degree in Public Procurement Management, Business Administration/Management or other relevant disciplines. A professional qualification in procurement from a recognized institution (e.g., Chartered Institute of Purchasing and Supply (CIPS), Institute of Supply Management (ISM) USA or the Intensive Procurement Training Program, Liberia) is a must

Experience and Skills

• At least 12 years of relevant procurement management experience in donor funded projects or projects funded by international non-governmental organizations, with a particular focus on international support
• Prepare the Project’s Annual Procurement Plan, detailing contract packages with estimated cost for works, goods and services inclusive of the procurement or selection methods and processing times till completion of each procurement activity;
• Prepare procurement documentation for goods including the preparation of General Procurement Notices (GPN), Specific Procurement Notices (SPNs), Invitation for Bids, advertisements, Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary approvals and No Objection Letters from the World Bank, where required, arranging for the contract signing, and distribution to the appropriate authorities;
• Ensure compliance with procurement methods and prior review thresholds applicable to the project;
• Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive. The role holder may be required to carry out additional duties within reasonableness of their skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.